**Trustees' Annual Report for the period From Period start date To Period end date 01 April 2022 31 March 2023**
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Bottesford Community Library Association|Bottesford Community Library Association|
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||1163997||
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The Old School||
||Grantham Road||
||Bottesford||
||**Postcode**|**NG130DF**|
## **Names of the charity trustees who manage the charity**
|1
2
3
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Anne Daly|Treasurer|15.10.15 to ongoing||
||Jane Bennett||4.10.17 to ongoing||
||Maureen Smith||8.10.19 to ongoing||
||Neil Fortey||8.10.19 to ongoing||
||Annette Tweedie||1.11.21 to ongoing||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
|**Type of adviser**|**Name**|**Address**||
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|**Name of chief executive or names of senior staff members (Optional information)**||||
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|**Section B**|**Structure, governance and management**|||
## **Description of the charity’s trusts**
Constitution, signed on 15 October 2015 Type of governing document (eg. trust deed, constitution) Charitable Incorporate Organisation How the charity is constituted (eg. trust, association, company) Trustees are elected by the members at the Annual General Meeting and Trustee selection methods serve a three-year term, or at any time a new charity trustee may be (eg. appointed by, elected by) appointed, provided that the limit of 12 will not be exceeded as a result.
## **Additional governance issues (Optional information)**
Trustees receive advice regarding aspects of their work from Voluntary You **may choose** to include Action Leicestershire, which provides support and guidance on a range of additional information, where issues. relevant, about: The constitution states that the Bottesford Parish Council can provide a • policies and procedures trustee for the charity but it did not do so during this period. adopted for the induction and The charity has policies to guide its work which include ─ training of trustees; Safeguarding children and vulnerable adults’ policy and procedures. • the charity’s organisational Health and Safety policy and procedure. structure and any wider Trustees Conflict of Interest policy (where appropriate for the network with which the charity organisation). works; Data Protection policy and procedures. • relationship with any related Volunteer Management policies, including recruitment policy, parties; complaints/disputes, and expenses policy. • trustees’ consideration of Finance (including Asset Register). major risks and the system Risk Management. and procedures to manage Library User Complaints and Compliments procedure. them. Trustees consider major risks as part of the Strategic Planning process and contribute to monitor risks and update the risk register on an annual basis. The Trustees hold regular Volunteers’ Meetings and an Annual General Meeting.
The library uses the Three-Rings secure volunteer management system to maintain a confidential online register of volunteers solely for the purpose of management and communication of library business.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The objectives of the CIO are ─
a. The advancement of education for the public benefit in Bottesford
in Leicestershire and the surrounding communities by the
provision of a volunteer-run lending library and other facilities for
education.
b. To further or benefit the residents of Bottesford in Leicestershire
and the surrounding communities, without distinction of sex,
sexual orientation, race, or of political, religious or other opinions
by associating together the said residents and the local
authorities, voluntary and other organisations in a common effort
to advance education and to provide facilities in the interests of
social welfare for recreation and leisure time occupation with the
objective of improving the conditions of life for the residents in
particular, by ─
i.
providing community education and training;
ii.
encouraging and promoting learning as a leisure activity and
for personal development;
iii.
providing information media, such as the internet, and an
information centre.
In furtherance of these objectives, but not otherwise, the trustees shall
have power to establish a community library and to maintain or manage
or co-operate with any statutory authority in the maintenance and
management of such a library for activities promoted by the charity in
furtherance of the above objectives.|
|---|---|
||The library continues to offer all services which were provided prior to the
Library becoming a Community Library managed by Trustees and
volunteers. We provide a range of regular and one-off activities and
events to support our charitable aims.
The library adheres to the Grant Agreement whereby it continues to
provide the full range of services carried forward from when it was wholly
operated by Leicestershire County Council.
The library also provides an additional popular independent lending
section comprised of books purchased using its own funds supplemented
by books donated by members of the public.
Poster displays created by volunteers on topical themes are regularly
mounted.
We provide a comfortable space with tables and chairs which can be
used by village groups for their activities, as well as a place where people
can browse the books, use tablet-computers or drink a hot beverage.
We sell a wide range of donated books to raise funds to help keep the
charity sustainable.
We offer a printing, photocopying, and laminating service at heavily
discounted rates.
The library provides transport and travel information as well as
information on upcoming local events.
We assist the parish council by issuing clean-up bags to dog owners.
We have the only publicly accessible toilet in the village.|
**TAR**
March **2012**
3
In planning and delivering all these activities, and during the process of drawing up our business plan, the trustees have considered and have had regard to the public benefit guidance issued by the Charity Commission.
During financial year 2022-2023 the library continued its recovery from the disruption and restrictions resulting from the Covid-19 pandemic. It was open for four sessions per week, a total of 10 hours per week. All library services were provided to near pre-pandemic levels.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
4
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
The charity values the contribution made by its volunteers, including those who act as trustees and those who work at the library reception desk, and others who offer various services. The volunteers keep the library open session by session and their support ensures that we continue to provide a valuable community service. Following the covid disruption, we anticipated a reduction in the number of volunteers willing to return to the library. However, new volunteers have come forward. There have been about 20 active volunteers of whom more than 12 gave up their time on a regular basis, sufficient to maintain the overall service.
We run a ‘Friends of the Library’ scheme, which enables residents to support the charity financially through regular donations. This provides us with valuable unrestricted funds, as well as demonstrating community support for our endeavours.
- contribution made by volunteers.
## **Section D Achievements and performances**
**Summary of the main** The library re-opened successfully to provide a its service for nine hours **achievements of the charity** per week. **during the year**
Its users and volunteers benefit from measures brought in to enhance comfort and attractiveness of the premises, including installation of new central heating, double-glazed windows, de-stratification fans, new blinds, and chalkboards for shelving signage. Post-covid, there has been a gradual return of groups using the library for a variety of purposes such as sale of donated books, the library book group and social meetings. General lending activity has also returned to pre-pandemic levels. The library continues to provide placements for Duke of Edinburgh students.
The library resumed its participation in the Summer Reading Challenge.
**TAR**
March **2012**
5
## **Section E Financial review**
We have built up a reserve intended to ensure continuation of the library **Brief statement of the** once the LCC operational grant support ceased in March 2022. With this **charity’s policy on reserves** reserve we anticipated maintaining the library until the current building lease expires in 2027 with modest fund raising, assuming stability of the current cost of services. However, post-covid rises in utility and other costs coupled with fall off in the library’s ability to raise additional funds mean that the reserve is no longer sufficient to keep the library going until the end of the lease. The library trustees are seeking new funding support from Bottesford Parish Council and Bottesford Institute (referred to collectively as BPC below). Though we have begun to draw down the reserve fund, it remains **Details of any funds materially** sufficient to support the library during and beyond the financial year **in deficit** 2022-2023.
## **Further financial review details (Optional information)**
Withdrawal of LCC financial support with regard to the renting of the You **may choose** to include library premises and the operational costs of providing the library service, additional information, where the trustees started discussion with BPC and the LCC to explore ways to relevant about: avoid closure when our reserve fund is exhausted, bearing in mind that • the charity’s principal public fund-raising would not be sufficient in itself to achieve this. An sources of funds (including agreement was reached whereby LCC and BPC would share the cost of any fundraising); the rent. Discussions continue between the library and BPC regarding • operational costs.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc)**
**TAR**
March **2012**
6
Dale
TAR
Mar¢h 2012
||**Bottesford Community Library Association**
|**Bottesford Community Library Association**
|**Bottesford Community Library Association**
|**1163997**|
|---|---|---|---|---|
||**For the period**
**from**|4/1/2022|**To**|3/31/2023|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Donations
**546**
LibraryOperation Income
**2,437**
Grants
**-**
Misc
**157**
**-**
**-**
**-**
**-**
**3,140**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,140**
**A3 Payments**
Rates and Water rates
**1,032**
Buildingrelated expenses
**677**
Energyandphone
**5,179**
Travel/Statioary/misc
**765**
It related expenses
**25**
Insurance
**731**
**-**
**-**
**-**
**_Sub total_ 8,409**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 8,409**
**_Net of receipts/(payments)_ - 5,269**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**18,789**
**_Cash funds this year end_ 13,520**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**546**
**2,437**
**-**
**157**
**-**
**-**
**-**
**-**
**3,140**
**-**
**-**
**-**
**3,140**
**1,032**
**677**
**5,179**
**765**
**25**
**731**
**-**
**-**
**-**
**8,409**
**-**
**-**
**-**
**8,409**
**- 5,269**
**-**
**18,789**
**13,520**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**546**|**566**|
||||**2,437**|**880**|
||||**-**|**1,176**|
||||**157**|**11**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**3,140**|**2,633**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**3,140**|**2,633**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,032**|**229**|
||||**677**|**336**|
||||**5,179**|**2,791**|
||||**765**|**261**|
||||**25**|**75**|
||||**731**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**8,409**|**3,692**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**8,409**|**3,692**|
||||||
||**-**|**-**
**-**
**-**
**-**|**- 5,269**|**- 1,059**|
||**-**||**-**|**-**|
||**-**||**18,789**|**-**|
||**-**||**13,520**|**- 1,059**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current
Deposit
**Details**
**Details**
**Details**
**Details**
Signature
anne daly
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**747**
**-**
**12,773**
**-**
**-**
**-**
**13,520**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
anne daly
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
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||||Date of
approval|
||anne daly|anne daly|11/20/2023|
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