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2025-07-31-accounts

PEACHCROFT PRE-SCHOOL CHARITABLE INCORPORATED ORGANISATION FINANCIAL ACCOUNTS

31 JULY 2025

COMPANY NUMBER: CE004569 CHARITY NUMBER 1163995

VINEYARD ACCOUNTANTS

Chartered Certified Accountants 5 The Chambers Vineyard Abingdon-on-Thames

PEACHCROFT PRE-SCHOOL

FINANCIAL ACCOUNTS

YEAR ENDED 31 JULY 2025

CONTENTS PAGE
Trustees Annual Report 1
Independent Examiner’s Report on the accounts 7
Receipts and Payments accounts 8

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

Charity registration number: 1163995

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the charity are the
development and education of young
people in particular by:
(1) Promoting their care and safety
(2) Promoting their education and
promoting parent involvement;
(3) Promoting their health and well being;
(4) Providing services to support them and
their families and carers;
(5) Promoting the services to individuals
holding membership of the CIO; AND
(6) Furthering the aims of the pre-school
and the learning alliance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The aims of the pre-school are to enhance
the development and education of children
under statutory school age by offering
appropriate play, education and care
facilities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The charity has taken note of and had
regard for the guidance on public benefit
issued by the Charity Commission and
uses this to meet its objectives and in the
forward planning of the charity.
Access to benefits is unrestricted within
practical constraints relating to the
premises used. Disabled access is
available.
The pre-school offers care and education
for children aged 2 years 6 months to 5
years old. It follows the Early Years
Foundation policies and procedures and
offers a broad and balanced curriculum.

1

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 Grants are paid out to families of
vulnerable children as identified by
Oxfordshire County Council.
Grants paid out in the period to individuals
amounted to £2,570 (2024 - £1,070).
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 Volunteers (fundraising committee
including the Trustees) contribute in many
ways including organising fund-raising
events and providing bookkeeping
services.
It is difficult to quantify the cost of the time
the volunteers give to the charity but this is
invaluable to what they undertake for us.
Other n/a

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
Trustees with clear roles in place
•
The pre-school is fully staffed, and
job descriptions are clear
•
We aim for the pre-school run at full
capacity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 n/a
Performance of fundraising
activities against objectives
set		 Para 1.41 n/a
Investment performance
against objectives		 Para 1.41 n/a
Other

2

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The accounts are showing a surplus for the
period of £31,241 (2024: £23,038 surplus).
Income has increased to £208,197 (2024:
£176,093). The increase is due more
Government Funding via County Council
funding. We also ensure our sessions are
as fully booked as possible.
During the year, we received no external
grants (2024 - £5,313). The grants from
last year were fully expended in the year.
The charity’s expenditure of £176,956.
(2024: £153,055) has supported the
objectives of the charity. The main
increases in the year were staff wages, in
particular the increases in employer
National Insurance and property
improvements and equipment.
Surpluses made will be reinvested back
into furthering the aims of the Charity.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A minimum of £52,000 is needed as a
contingency fund and a minimum of
£10,000 for reserves. This is to provide
reserves to maintain the operations of the
pre-school in the event of a reduction in
numbers attending.
Amount of reserves held Para 1.22 All the funds of the charity at the year end
in this and the prior year are unrestricted
and can be used in accordance with the
charitable objectives of the trustees and the
charity does not have any stipulation on
how these funds should be spent.
At the year end, the designated funds had
been fully expended on updating toys and
equipment (2024 - £552).
The restricted fund had also been fully
expended, which related to food vouchers
following funding from Oxfordshire County
Council, the funding was fully expended in

3

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

the year. The total value of vouchers was
£2,570 (2024 - £1,065).
Within the deposit account balance,
£66,252 is ring-fenced money for a
potential new building project (2024 -
£66,252).
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is a going concern.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s main sources of income are
as follows:-
•
Early year County Council funding
and grants
•
Pre school attendance fees
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 n/a
A description of the principal
risks facing the charity		 Para 1.46 The Trustees regularly review the major
risks the Trust faces.
Insurance and Health and Safety issues are
assessed annually.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The pre-school Constitution was adopted at
the Annual General Meeting in September
2016.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The charity is a charitable incorporated
organisation, registered on 15th October
2015.

4

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The trustees are elected by the trustees at
the Annual General Meeting.
If the appointment proceeds, this is done
by a formal Deed of Appointment.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 The prospective Trustee will meet all the
Trustees. Copies of the incorporation
document, recent annual reports and
accounts together with relevant Charity
Commission publications are made
available as required. Training is provided
as required.
The charity’s organisational
structure and any wider
network with which the
charity work		 Para 1.51 We are an independent community centre
based pre school with CIO status and three
trustees.
Relationship with any
related parties		 Para 1.51 Mrs K Thorne received gross remuneration
during the year totalling £14,798 (2024:
£13,329). The salary paid is for her
services as a finance manager and was
approved by the board of trustees.
One trustee had expenses reimbursed
totalling £20 (2024: £nil) in respect of toys
and equipment.
There were no donations from trustees or
related parties in this year or the previous
period.
Other:
Average number of
employees		 The average number of employees is 10
(2024: 10).

Reference and Administrative details

Charity name Peachcroft Pre School
Other name the charity uses
Registered charity number 1163995
Charity’s principal address Community Centre,
Lindsay Drive
Abingdon-on-Thames
Oxon
OX14 2RT

5

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2025

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Neil Pitts Chairman
Karen Thorne Treasurer
KellyColes

Funds held as custodian trustees on behalf of others

There are no funds held as custodian trustees on behalf of others.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name Address
Independent
examiners		 Vineyard
Accountants Ltd		 5 The Chambers, Vineyard, Abingdon-on-Thames, Oxon

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) NEIL PITTS Position (eg Secretary, CHAIR Chair, etc) Date 08-Feb-26

6

PEACHCROFT PRE-SCHOOL

INDEPENDENT EXAMINER’S REPORT

YEAR ENDED 31 JULY 2025

Report to the trustees/ PEACHCROFT PRE-SCHOOL members of

On accounts for the 31 JULY 2025 Charity no 1163995 period ended (if any)

Set out on pages

8 and 9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 24-Feb-26 Name: Ashley Poyton Relevant professional FCCA qualification(s) or body (if any):

Address:

Vineyard Accountants Ltd. 5 The Chambers, Vineyard Abingdon-on-Thames OX14 3PX

7

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

YEAR ENDED 31 JULY 2025

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
171,702
20,912
6,538
3,127
368
338
230
2,377
35
-
205,627		 Unrestricted
funds
to the nearest £
171,702
20,912
6,538
3,127
368
338
230
2,377
35
-
205,627		 Restricted
funds
to the nearest £
2,570
-
-
-
-
-
-
-
-
-
2,570		 Restricted
funds
to the nearest £
2,570
-
-
-
-
-
-
-
-
-
2,570		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
174,272
20,912
6,538
3,127
368
338
230
2,377
35
-
208,197
-
208,197
125,323
10,626
10,395
5,377
1,158
4,836
448
7,593
1,507
525
954
730
895
1,962
1,933
2,571
123
176,956
-
176,956
31,241		 Total funds
to the nearest £
174,272
20,912
6,538
3,127
368
338
230
2,377
35
-
208,197
-
208,197
125,323
10,626
10,395
5,377
1,158
4,836
448
7,593
1,507
525
954
730
895
1,962
1,933
2,571
123
176,956
-
176,956
31,241		 Last period
to the nearest £
Funding and grants 171,702 116,632
Fees (including late payments) 20,912 47,463
Lunch club and snack fees 6,538 824
Fundraising 3,127 1,990
Photos & Uniforms 368 258
Christmas/ Halloween party 338 396
School trip 230 849
Bank interest 2,377 2,254
Other - donations 35 114
Grants and incentive payments - 5,313
Sub total 205,627 176,093
A2 Asset and investment sales, etc.
Total receipts
A3 Payments
- - - - -
205,627
125,323
10,626
10,395
5,377
1,158
4,836
448
7,593
1,507
525
954
730
895
1,962
1,933
1
123
174,386		 2,570
-
-
-
-
-
-
-
-
-
-
-
-
2,570
-
2,570		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
176,093
Wages paid 125,323 114,838
Tax, NI and pension payments 10,626 5,465
Rent 10,395 11,743
Improvements/ maintenance to building 5,377 417
Telephone 1,158 898
Professional fees and insurance 4,836 3,979
Materials including repairs 448 642
Toys and equipment 7,593 6,634
General administration 1,507 2,374
Fundraising 525 458
Photos and Uniforms 954 203
Milk and fruit 730 106
Consumables 895 847
School trip, parties and internal visitors 1,962 2,168
Training 1,933 987
Food vouchers for vunerable children 1 1,065
Petty cash and sundry expenditure 123 230
**Sub total ** 174,386 153,054
A4 Asset and investment purchases,
etc.
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
- - - - -
174,386
31,241
-
165,845
197,086		 2,570
-
-
-
-
8		 -
-
-
-
-
153,054
31,241 - - 31,241 23,039
- - - - -
165,845 - - 165,845 142,806
197,086 -
8		 - 197,086 165,845

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

YEAR ENDED 31 JULY 2025

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of
all the trustees
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 NEST pension creditor
Holiday pay accrual (inc HMRC/ pension)
HMRC creditor
Details
Details
Details
Details
Bank accounts
Petty cash
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Independent examination
Supplier accounts
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
197,086
-
-
-
-
-
197,086
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
unrestricted
870
unrestricted
418
unrestricted
581
unrestricted
915
unrestricted
10,873
Print Name
NEIL PITTS		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval
NEIL PITTS 08-Feb-26

9