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2023-07-31-accounts

PEACHCROFT PRE-SCHOOL CHARITABLE INCORPORATED ORGANISATION FINANCIAL ACCOUNTS

31 JULY 2023

COMPANY NUMBER: CE004569 CHARITY NUMBER 1163995

VINEYARD ACCOUNTANTS

Chartered Certified Accountants 5 The Chambers Vineyard Abingdon-on-Thames

PEACHCROFT PRE-SCHOOL

FINANCIAL ACCOUNTS

PERIOD ENDED 31 JULY 2023

CONTENTS PAGE Trustees Annual Report 1 Independent Examiner’s Report on the accounts 7 Receipts and Payments accounts

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Charity registration number: 1163995

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the charity are the
development and education of young
people in particular by:
(1) Promoting their care and safety
(2) Promoting their education and
promoting parent involvement;
(3) Promoting their health and well being;
(4) Providing services to support them and
their families and carers;
(5) Promoting the services to individuals
holding membership of the CIO; AND
(6) Furthering the aims of the pre-school
and the learning alliance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The aims of the pre-school are to enhance
the development and education of children
under statutory school age by offering
appropriate play, education and care
facilities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The charity has taken note of and had
regard for the guidance on public benefit
issued by the Charity Commission and
uses this to meet its objectives and in the
forward planning of the charity.
Access to benefits is unrestricted within
practical constraints relating to the
premises used. Disabled access is
available.
The pre-school offers care and education
for children aged 2 years 6 months to 5
years old. It follows the Early Years
Foundation policies and procedures and
offers a broad and balanced curriculum.

1

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Grants are paid out to families of
vulnerable children as identified by
Oxfordshire County Council.
Grants paid out in the period to individuals
amounted to £600 (2022 - £905).
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 Volunteers (fundraising committee
including the Trustees) contribute in many
ways including organising fund-raising
events and providing bookkeeping
services.
It is difficult to quantify the cost of the time
the volunteers give to the charity but this is
invaluable to what they undertake for us.
Other n/a

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
Trustees with clear roles in place
•
The pre-school is fully staffed, and
job descriptions are clear
•
We aim for the pre-school run at full
capacity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 n/a
Performance of fundraising
activities against objectives
set		 Para 1.41 n/a
Investment performance
against objectives		 Para 1.41 n/a
Other The accounting year end was moved from
31 August 2023 to 31 July 2023 as any
income received in August relates to the
next academic year.

2

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The accounts are showing a surplus for the
period of £6,171 (2022: £27,870 surplus).
Income has fallen to £125,269 (2022:
£167,342). The reduction is due to County
Council funding and grants.
The charity’s expenditure of £119,098.
(2022: £139,472) has supported the
objectives of the charity. For example, the
costs of training supervisors enhance the
level of care provided to the children using
the pre-school.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A minimum of £52,000 is needed as a
contingency fund and a minimum of
£10,000 for reserves. This is to provide
reserves to maintain the operations of the
pre-school in the event of a reduction in
numbers attending.
Amount of reserves held Para 1.22 All the funds of the charity are unrestricted
and can be used in accordance with the
charitable objectives of the trustees and the
charity does not have any stipulation on
how these funds should be spent.
The pre-school does not have any
designated or restricted funds although
£142,806 was held between the current
and deposit bank accounts at the period
end (2022 - £136,634)
Within the deposit account balance,
£56,252 is ring-fenced money for a
potential new building project (2022 -
£21,252).
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is a going concern.

3

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s main sources of income are
as follows:-
•
Early year County Council funding
and grants
•
Pre school attendance fees
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 n/a
A description of the principal
risks facing the charity		 Para 1.46 The Trustees regularly review the major
risks the Trust faces.
Insurance and Health and Safety issues are
assessed annually.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The pre-school Constitution was adopted at
the Annual General Meeting in September
2016.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The charity is a charitable incorporated
organisation, registered on 15th October
2015.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The trustees are elected by parents of the
children who attend the Pre School at the
Annual General Meeting.
If the appointment proceeds, this is done
by a formal Deed of Appointment.

4

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 The prospective Trustee will meet all the
Trustees. Copies of the incorporation
document, recent annual reports and
accounts together with relevant Charity
Commission publications are made
available as required. Training is provided
as required.
The charity’s organisational
structure and any wider
network with which the
charity work		 Para 1.51 We are an independent community centre
based pre school with CIO status and three
trustees.
Relationship with any
related parties		 Para 1.51 Mrs K Thorne received gross remuneration
during the period totalling £15,710 (2022:
£16,361). The salary paid is for her
services as nursery nurse manager and
was approved by the board of trustees.
One trustee had expenses reimbursed
totalling £878 (2022: £4,172) in respect of
administration and pre school running
costs.
There were no donations from trustees or
related parties in this period or the previous
year.
Other:
Average number of
employees		 The average number of employees is 8
(2022: 11).

Reference and Administrative details

Charity name Peachcroft Pre School
Other name the charity uses
Registered charity number 1163995
Charity’s principal address Community Centre,
Lindsay Drive
Abingdon-on-Thames
Oxon
OX14 2RT

5

PEACHCROFT PRE SCHOOL CHARITABLE INCORPORATED ORGANISATION

TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2023

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Neil Pitts Chairman
Karen Thorne Treasurer
KellyColes

Funds held as custodian trustees on behalf of others

There are no funds held as custodian trustees on behalf of others.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name Address
Independent
examiners		 Vineyard
Accountants Ltd		 5 The Chambers, Vineyard, Abingdon-on-Thames, Oxon

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) NEIL PITTS Position (eg Secretary, CHAIR Chair, etc) Date 1 February 2024

6

PEACHCROFT PRE-SCHOOL

INDEPENDENT EXAMINER’S REPORT

PERIOD ENDED 31 JULY 2023

Report to the trustees/ PEACHCROFT PRE-SCHOOL members of

On accounts for the 31 JULY 2023 Charity no 1163995 period ended (if any)

Set out on pages

8 and 9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31 July 2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 6 February 2024 Name: Helen Gee Relevant professional FCCA qualification(s) or body (if any):

Address:

Vineyard Accountants Ltd. 5 The Chambers, Vineyard Abingdon-on-Thames OX14 3PX

7

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

PERIOD ENDED 31 JULY 2023

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
80,386
39,953
465
2,065
69
340
665
751
65
510
125,269		 Unrestricted
funds
to the nearest £
80,386
39,953
465
2,065
69
340
665
751
65
510
125,269		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
80,386
39,953
465
2,065
69
340
665
751
65
510
125,269
-
125,269
90,222
8,439
7,775
440
890
3,647
399
1,675
1,803
403
-
163
880
1,017
695
600
50
119,098
-
119,098
6,171		 Total funds
to the nearest £
80,386
39,953
465
2,065
69
340
665
751
65
510
125,269
-
125,269
90,222
8,439
7,775
440
890
3,647
399
1,675
1,803
403
-
163
880
1,017
695
600
50
119,098
-
119,098
6,171		 Last period
to the nearest £
Funding and grants 80,386 141,525
Fees 39,953 21,084
Lunch club 465 424
Fundraising 2,065 2,911
Photos & Uniforms 69 175
Christmas/ Halloween party 340 467
School trip 665 734
Bank interest 751 17
Other - donations 65 5
Other - late payment fees 510 -
Sub total 125,269 167,342
A2 Asset and investment sales, etc.
Total receipts
A3 Payments
- - - - -
125,269
90,222
8,439
7,775
440
890
3,647
399
1,675
1,803
403
-
163
880
1,017
695
600
50
119,098		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
167,342
Wages paid 90,222 110,008
Tax, NI and pension payments 8,439 7,460
Rent 7,775 9,005
Improvements/ maintenance to building 440 -
Telephone 890 1,689
Professional fees and insurance 3,647 2,560
Materials including repairs 399 795
Toys and equipment 1,675 2,001
General administration 1,803 1,237
Fundraising 403 722
Photos and Uniforms - 90
Milk and fruit 163 102
Consumables 880 1,664
School trip, parties and internal visitors 1,017 720
Training 695 505
Food vouchers for vunerable children 600 905
Petty cash Expenditure 50 9
**Sub total ** 119,098 139,472
A4 Asset and investment purchases,
etc.
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
- - - - -
119,098
6,171
-
136,635
142,806		 -
-
-
-
-
8		 -
-
-
-
-
139,472
6,171 - - 6,171 27,870
- - - - -
136,635 - - 136,635 108,765
142,806 -
8		 - 142,806 136,635

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

PERIOD ENDED 31 JULY 2023

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of
all the trustees
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
NEST pension creditor
Holiday pay accrual (inc HMRC/ pension)
Independent examination
Bank accounts
Petty cash
HMRC creditor
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
142,806
-
-
-
-
-
142,806
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
unrestricted
744
unrestricted
366
unrestricted
635
unrestricted
9,784
Print Name
NEIL PITTS		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval
NEIL PITTS 01-Feb-24

9