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2021-08-31-accounts

PEACHCROFT PRE-SCHOOL CHARITABLE INCORPORATED ORGANISATION FINANCIAL ACCOUNTS 31 AUGUST 2021

COMPANY NUMBER: CE004569 CHARITY NUMBER 1163995

NOCKELS GEE

Chartered Certified Accountants 5 The Chambers Vineyard Abingdon-on-Thames

PEACHCROFT PRE-SCHOOL

FINANCIAL ACCOUNTS

YEAR ENDED 31 AUGUST 2021

CONTENTS PAGE Trustees Annual Report 1 Independent Examiner’s Report on the accounts 7 Receipts and Payments accounts

Trustees’ Annual Report for the period

From 1 September 2020 To 31 August 2021 Charity name: Peachcroft Pre School

Charity registration number: 1163995

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the charity are the
development and education if young
people in particular by:
(1) Promoting their care and safety
(2) Promoting their education and
promoting parent involvement;
(3) Promoting their health and well being;
(4) Providing services to support them and
their families and carers;
(5) Promoting the services to individuals
holding membership of the CIO; and
(6) Furthering the aims of the pre-school
and the learning alliance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The aims of the pre-school are to enhance
the development and education of children
under statutory school age by offering
appropriate play, education and care
facilities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The charity has taken note of and had
regard for the guidance on public benefit
issued by the Charity Commission and
uses this to meet its objectives and in the
forward planning of the charity.
Access to benefits is unrestricted within
practical constraints relating to the
premises used. Disabled access is
available.
The pre-school offers care and education
for children aged 2 years 6 months to 5
years old. It follows the Early Years
Foundation policies and procedures and
offers a broad and balanced curriculum.

1

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 n/a
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 Volunteers (fundraising committee
including the Trustees) contribute in many
ways including organising fund-raising
events and providing bookkeeping
services.
It is difficult to quantify the cost of the time
the volunteers give to the charity but this is
invaluable to what they undertake for us.
Other n/a

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
Trustees with clear roles in place
•
The pre-school is fully staffed, and
job descriptions are clear
•
We aim for the pre-school to run at
full capacity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 n/a
Performance of fundraising
activities against objectives
set		 Para 1.41 n/a
Investment performance
against objectives		 Para 1.41 n/a
Other n/a

2

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The accounts are showing a surplus for the
year of £10,944. (2020: £11,538 surplus).
Income has increased to £138,646 (2020:
£131,632). The increase is due to County
Council funding and grants.
The charity’s expenditure of £127,702
(2020: £120,094) has supported the
objectives of the charity. For example, the
costs of training supervisors enhance the
level of care provided to the children using
the pre-school.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A minimum of £52,000 is needed as a
contingency fund and a minimum of
£10,000 for reserves. This is to provide
reserves to maintain the operations of the
pre-school in the event of a reduction in
numbers attending.
Amount of reserves held Para 1.22 All the funds of the charity are unrestricted
and can be used in accordance with the
charitable objectives of the trustees and the
charity does not have any stipulation on
how these funds should be spent.
The pre-school does not have any
designated or restricted funds although
£108,765 was held in deposit accounts at
the year end (2020 - £97,821)
The deposit account balance of £57,668 is
the contingency fund and the account
balance of £21,252 is ring fenced for a new
build.
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s main sources of income are
as follows:-
•
Early year County Council funding
and grants
•
Pre school attendance fees
Investment policy and
objectives including any		 Para 1.46 n/a

3

social investment policy
adopted
A description of the principal
risks facing the charity		 Para 1.46 The Trustees regularly review the major
risks the Trust faces.
Insurance and Health and Safety issues are
assessed annually.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The pre-school Constitution was adopted at
the Annual General Meeting in September
2016.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The charity is a charitable incorporated
organisation, registered on 15th October
2015.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The trustees are elected by parents of the
children who attend the Pre School at the
Annual General Meeting.
If the appointment proceeds, this is done
by a formal Deed of Appointment.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 The prospective Trustee will meet all the
Trustees. Copies of the incorporation
document, recent annual reports and
accounts together with relevant Charity
Commission publications are made
available as required. Training is provided
as required.
The charity’s organisational
structure and any wider
network with which the
charity work		 Para 1.51 We are an independent Community Centre
based Pre-School with CIO status with
three Trustees.
Relationship with any
related parties		 Para 1.51 Mrs K Thorne received remuneration during
the year totalling £15,450 (2020: £13,648).
The salary paid is for her services as
nursery nurse manager and was approved
by the board of trustees.
One trustee had expenses reimbursed
totalling £4,037 (2020: £2,537) in respect of
administration and pre school running
costs.
There were no donations from trustees or
related parties in this or the previous year.

4

Other: The average number of employees is 10 Average number of (2020: 10). employees

Reference and Administrative details

Charity name Peachcroft Pre School
Other name the charity uses
Registered charity number 1163995
Charity’s principal address Community Centre,
Lindsay Drive
Abingdon-on-Thames
Oxon
OX14 2RT

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Neil Pitts Chairman
Karen Thorne Treasurer
KellyColes

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 n/a
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 n/a
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name Address
Independent
examiners		 Nockels Gee
Accountants Ltd		 5 The Chambers, Vineyard, Abingdon-on-Thames, Oxon

5

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
NEIL PITTS

CHAIRMAN
31 January 2022
31 January 2022

6

PEACHCROFT PRE-SCHOOL

INDEPENDENT EXAMINER’S REPORT

YEAR ENDED 31 AUGUST 2021

Report to the trustees/ PEACHCROFT PRE-SCHOOL members of

On accounts for the year 31 AUGUST 2021 Charity no 1163995 ended (if any)

Set out on pages

8 and 9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2021.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 15 February 2022 Name: Helen Gee Relevant professional FCCA qualification(s) or body (if any):

Address: Nockels Gee Accountants Ltd.

5 The Chambers, Vineyard Abingdon-on-Thames OX14 3PX

7

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

YEAR ENDED 31 AUGUST 2021

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
111,029
24,990
-
555
1,297
222
483
-
7
63
138,646		 Unrestricted
funds
to the nearest £
111,029
24,990
-
555
1,297
222
483
-
7
63
138,646		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
111,029
24,990
-
555
1,297
222
483
-
7
63
138,646
-
138,646
102,393
5,224
9,024
494
988
3,171
571
1,946
569
120
196
182
1,106
60
628
930
100
127,702
-
127,702
10,944		 Total funds
to the nearest £
111,029
24,990
-
555
1,297
222
483
-
7
63
138,646
-
138,646
102,393
5,224
9,024
494
988
3,171
571
1,946
569
120
196
182
1,106
60
628
930
100
127,702
-
127,702
10,944		 Last period
to the nearest £
Funding and grants 111,029 101,226
Fees 24,990 26,615
Snack fees - 1,016
Lunch club 555 435
Fundraising 1,297 1,088
Photos & Uniforms 222 740
Christmas/ Halloween party 483 370
School trip - -
Bank interest 7 142
Other - donations 63 -
Sub total 138,646 131,632
A2 Asset and investment sales, etc.
Total receipts
A3 Payments
- - - - -
138,646
102,393
5,224
9,024
494
988
3,171
571
1,946
569
120
196
182
1,106
60
628
930
100
127,702		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
131,632
Wages paid 102,393 101,232
Tax, NI and pension payments 5,224 2,986
Rent 9,024 5,768
Computer costs and software 494 1,360
Telephone 988 1,241
Professional fees 3,171 1,155
Repairs and Materials 571 314
Toys and equipment 1,946 1,717
General administration 569 1,715
Fundraising 120 -
Photos and Uniforms 196 648
Milk and fruit 182 523
Consumables 1,106 785
School trip and parties 60 48
Training 628 502
Food vouchers for vunerable children 930 -
Petty cash Expenditure 100 100
**Sub total ** 127,702 120,094
A4 Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
- - - - -
127,702
10,944
-
97,821
108,765		 -
-
-
-
-
8		 -
-
-
-
-
120,094
10,944 11,538
- -
97,821 86,283
108,765 97,821

PEACHCROFT PRE-SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS

YEAR ENDED 31 AUGUST 2021

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of
all the trustees
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
NEST pension creditor
Independent examination
Bank accounts
Petty cash
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
108,765
-
-
-
-
-
108,765
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
unrestricted
720
unrestricted
299
-
-
Print Name
NEIL PITTS		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval
NEIL PITTS 31-Jan-22

9