## Trustees’ Annual Report 1 April 2022 – 31 March 2023 Charity Name: GFY Shelters Charity Registration Number: 1163993 Reporting Period: 1 April 2022 – 31 March 2023 Reference and Administrative Details • Registered address: 24 Bispham Road, NW10 7HB • Trustees: Brianna Daniesha Smith Olga Dagmara Rozanska, Bailey Sophia Quinn, Daniel Guilfoyle ## **Structure, Governance & Management** ## **Governing Document & Legal Form** GFY Shelters is a Charitable Incorporated Organisation (CIO) operating under the Foundation model. The charity was registered with the Charity Commission on 15 October 2015. Its governing document has been amended on 15 January 2016 and 14 April 2022 to reflect the charity’s evolving objectives and activities. ## **Trustees & Board** The charity is governed by a Board of Trustees who are responsible for the overall control and strategic direction of the organisation. Trustees act in accordance with the CIO’s governing document and charity law. They provide oversight of operations, ensure compliance with legal and regulatory requirements, and safeguard the charity’s assets and reputation. ## **Appointment & Terms** Trustees are appointed in accordance with the charity’s governing document. The governing document outlines the process for appointment, retirement, and re-appointment of trustees, as well as procedures for the removal of trustees where necessary. ## **Meetings & Decision-Making** The Board of Trustees meets regularly throughout the year to consider matters of strategy, finance, operations, and compliance. Decisions are made in accordance with the provisions of the governing document, typically by majority vote, with a quorum required for formal business. Minutes are recorded for accountability and transparency. ## **Delegation & Committees** The trustees may delegate day-to-day management responsibilities to officers, staff, or subcommittees, but retain ultimate responsibility for all decisions. Any delegated authority is clearly defined and reported back to the full Board to ensure accountability. ## **Risk Management & Internal Controls** The trustees are responsible for identifying and managing risks that may affect the charity’s ability to achieve its objectives. The Board ensures that systems of internal control are in place to safeguard the charity’s assets, ensure proper financial management, and minimise the risk of fraud or mismanagement. ## **Policies & Compliance** The trustees ensure that policies are maintained and reviewed regularly, including conflict of interest, safeguarding, financial procedures, and data protection, to ensure the charity operates to best practice and in compliance with law and regulation. ## **Remuneration & Expenses** Trustees serve on a voluntary basis and are not remunerated for their role. They may claim reimbursement for reasonable expenses incurred in carrying out their duties, in line with the charity’s expenses policy. ## **Objectives and Activities** The charity’s objects during this period were to relieve homelessness and provide support for individuals facing housing insecurity. ## **Achievements and Performance** The charity did not undertake any charitable activities during this financial year. ## **Financial Review** - Income: £0 - Expenditure: £0 - Net assets: £0 The charity held no reserves and remained dormant throughout the year. ## **Plans for Future Periods** The trustees intend to begin fundraising and developing services for people experiencing homelessness in the next reporting period.