Trustees. Annual Report for the period
Period start dale
Period end dale
25
From
To
Section A
Reference and administration details
Charlty name
SOUTHWELL COMMUNITY ARCHAEOLOGY GROUP
Other naffles charlty Is known by
Reglstèred charlty number (ff any)
1163982
Charlty's prlnclpal addross
34 EASTHORPE
SOUTHWELL
NOTTINGHAMSHIRE
Postcode
NG25 OHY
Names of the charlty trust8es who manage tho charlty
Dates act•d rf not for whole
•ar
Tru•t80
Offle• Ilf any)
Narnè of person lor body) •ntitlgd
toa
int tru$teg
Ifa
JOHN LOCK
CHAIR
ANNUAL GENERAL
MEETING (AGM)
AGM
STEPHEN
ROGERS
SECRETARY
AOIFE CLELAND
AGM
JULIA DAVIES
PETER KENT
AGM
AGM
WILL BOWDEN
VICE-PRESIDENT
TRUSTEES
CHRISTOPHER
BROOKE
VICE-PRESIDENT
TRUSTEES
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charlty, If any, (for example, any custodlan trustees)
Name
Dates acted If not for whole
ear
TAR
Matth 2012

Names and addrèsses of advlsers {Optlonal Inforniatlon)
of advlsor
Namo
Address
Name of.chlef exe¢utlve or names of senlor staff members (Optlonal Infom)atlonl
Section B
Structure,
overnance and mana
ement
Descrlptlon of the charlty's trusts
Conslitution
Type ofgoveming document
How the charity is constituted
cio
Trustee selection methods
ANNUAL GENERAL MEETING MEMBERS, ELECTION
Addltlonal governance Issues (Optlonal Inforniation)
Trustees meet quarterty to set strategic direction and policy; a
management committee oversees implementation details.
You may choose to include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of Irustee5'.
the charity's organisalional
structure and any wider
network with which the charity
works.,
• relationship with any rèlated
parties.,
trustees, Gonsideration of
major risks and the system
and procedur8s lo manage
them.
TAR
Mafth 2012

Section C
Ob'ectives and activities
I l To advance the education of the public in the heritsge and
archaeological impK)rtance of Southwell and ils locality by..
a) promoting resear¢h into that subje¢t and to publish the useful
results,
Summary ofthe objects ofthe
charlty Set out In Ils
governlng docurnent
b) conducting or assisting survey5 and olher investigations of the
local archaeology and history; and cl such other means as the
trustees may detemine.
21 To promote for the benefil of the public Ihe preservation and protection
of features of archaeol
ical im
ortance in the area of benefit.
On-going training for members of the community in the identification of
small finds. recording and archiving those artefacts. On-going training for
members of the community in the use of digital tools such as GIS and
photogrammetry that further the understsnding and preservation of the
local heritage. Monthly Young Archaeology Club meets., young peoples,
activity included a Sumrner School excavation for 8-16 year old5.
Undertaking public talks to a variety ofcommunity groups to educate the
public on the heritage of Southwell.
Summary ofthe maln
acllvltles undertaken for the
publlc beneflt In relallon lo
these objects {In¢lude wlthln
Ihls sectlon the statutory
declaratlon that trustees have
had regard to the guldance
Issued by the Charlty
Commlsslon on publlc
beneflt)
Open meelings for the public to promote local history and archaeology.
The Trustees meet quartedy to oversee that actlvlties align wth the
group's public benefit objectives and to plan strategies that will fulfil the
charity's aims and objectives.
TAR
Marth 2012

Addltlonal detslls of obJKtlvos and acllvltles {Optlonal Infomiatlon)
Th8re were 45 volunteers able to lake part in a variety of archaeological
activities. All activities w8r8 conducted by volunteèrs under the watch of
professional SLJPPOrt given by the Trustees and free-lance consultants.
The objectives of the chanty could not be met without the unstinting
efforts of the members, management committee and tru5tees- all given
freely
You may choosè to include
further ststements, where
r8levant, about:
policy on grantmaking.,
policy programme related
investment.
contribution made by
volunteers.
Section D
Achievements and performance
TAR
Marth 2012

Section D
Achievements and performance
Summary of the maln
achlevements of the Charlty
durlng the year
We have devised programmes for Southwell Minster education
department who bnng in local schools to further their understanding of
archaeolo9y and the local Romano-British and Saxon heritage.
A week-long summer school excavation for young people aged &16
years old was held during the holidays, with25 young people attending.
Conserving and res8arching artefacts obtained through archaeological
field works so that they may be retsined for the benefit of public
understanding of local heritage. Members of the public were able to view
displays and artefacts illustrating the historical growth of the town.
Members of the group are developing photogrammetry and GIS skills so
that the heritage of the town May be made a￿sSIble to the public
through digital media.
Regular training for volunteers in arch8eological skills that works to
benefit the wellbeing of members and enabled the heritage of the town to
be better understood.
Publication of research work through papers in 'The Thoroton Socie
publications.
A series of public talks took place with recognised speakers. on Iocgl
heritage topics.
TAR
Marth 2012

Section E
Financial review
Trustees place in reserves all monies related lo the Young
Archaeologists, Club and any funds received frorn grants.
8rlof stalamont of the
charlty's pollcy on raserves
Detalls of any funds matertally
In deflclt
Further financlal revlew detalls Ioptlonal Infomiatlon)
You may ch¢)ose to inclLJde
additional information. where
relevant about:
the charity's principal
sources of funds {including
any fundraising).,
how expenditure has
SUPPOrte(J the key objectives
of tho charity.,
investment policy and
objectives including any
ethical investment policy
adopted.
Principal sources of funding are membership fees and grants for sp8cific
projects.
Expenditure is invested in the projects Ihat support our charitable aims.
A small amounl is paid to ￿nt premises for meetings.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approvod the trustees, report above.
Slgned on bfrhalf of the charlty's trusteos
Slgnature($l
Full name{s)
Posltlon (eg Secretary, Chalr,
etc)
L£c.
e¥AI
Date
TAR
Marth 2012

CHARITY COMMISSION
FOR ENGLANO ANO WALES
Southwell Communlty Archaeology Group
Recei
ts and
ments accounts
CC16a
For the period
from
To
0110112025
31112Q025
Section A Receipts and payments
Unrestricted
fund8
R*stri¢ted
funds
Endowment
funils
Total lunds
Last year
tothg n03r￿t
toth• n￿r￿t £
to n￿reSt£
to the nearest£
to ntrarèite
A1 R•co1 ts
Membership Subscnptions
Fund Raisiw
Fees for Presentin9 Talks
Entrance lees lor public mee￿n
Income
Grants and Donations
YAC Monlhlylsufflmer Sch
Miscellaneous
1.225
18
220
270
140
1,030
1.225
16
220
270
140
1,030
1,185
110
21$
55¢
$10
Sub total(Gn￿S income for
AR)
3,301
3,751
1ty)2
Asset an
see table .
nvestment sa
e$,
tota
Total recolpts
sso
3.751
A3Pa
ment8
emeTrt and
elleral admin
1,B70
765
261
2$2
53
137
1,013
Rent
Insurance
subscri
ons
Speaker Fees
EouiwnEni M*enai$
Bank Cn8rges
YAC Montnl¥ 15umrner sch
Thoronion Project
Miscellar￿0Us
2S2
72
17?
1.104
252
72
172
1,104
240
S3
Sub total
4,737
5,021
2,769
A4 Asset and Investment
Sub total
4,737
5,021
2,769
Net of receipts/(payments)
AS Transfers be￿¢¢n funds
AS Cash funds last year end
Cash funds thls ￿ar and
1,536
266
1,270
233
1.536
266
1,270
233
CCXX R1 accounts ISSI
0310212028

Section 8 Statement of assets and liabilities at the end of the period
Unrestricted
funds
n88ro$t £
Restricted
funds
08reste
Endowrnent
funds
to ne•r••t £
Cat•gorioS
Details
81 Ca$h funds
Cmp BankWC 67271380
1,722
261
PtllyCa8*
Total cash funds
1,9S2
285
(Jw¥w receipts and
occ¢ydntl811
Unrnstrfct•d
funds
to n8•rost £
Rtstricttd
funds
to noar•st£
Endowmènt
funds
to nè•r08t E
Details
B2 Othor monètary a$$ots
Fund to wh￿h
asset bplon
Delalls
Cost loptlonllll
C¥rr8nt valL*
onal
83 Inve8tm•nt a88•ts
Fuad to which
al￿t belon
Current value
Details
Cost loptlonall
B4 A88ets r•talned for tho
charlty'$ own use
Fund to whlch
rglates
Arnount duo
Wh*m duè
Details
B5 Llabllltlos
SvJned by ene or tsyo tru5tses on
beha￿ of all the Irusiee$
Signatu
Pfinl Name
Date of
rov
-TcfFLd RLGÉRS
CCKX R2 accounts ISSI
0310212026

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner'5 Report
Report to the trusteesl
mgmbers of
9ovi LL i IY ARCFgACQLO
Charity no
Ilf any)
Ro
On accounts for the year
ended
102>
IILS78 1
Set out on page$
I report to th8 trustees on my examination of the accounts of the above
charity I'the Trust") for the year ended
Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 1"Ihe Act").
I report in respect of my examination of the Trust's accounts carried out
under seclion 145 of the 2011 Act and in earying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515llbl of the Act.
I have completed my examination. I confirm that no material matters have
come lo my attention lolher than that disclosed below") in connection with
the examination whi¢h gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do nol accord wlh the accounting records
Independènt
examiner's statement
I have no con
with the e
proper
Pleq
ems and have come across no other matters in connection
lion lo
ion should be drawn in order lo enable
unlsfo be reached.
f they do not apply.
der
Signed.,
Date:
Relevant professional
qualification{s) or body
{if any
Address..
IER
October 2018

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32.
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examlner wlshes to
disclose.
IER
October 2018