## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|01|2022r||31|12|2022| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** SOUTHWELL COMMUNITY ARCHAEOLOGY GROUP **Other names charity is known by Registered charity number (if any)** 1163982 **Charity's principal address** 7 WOODLAND VIEW SOUTHWELL NOTTINGHAMSHIRE **Postcode NG25 0AG** ## **Names of the charity trustees who manage the charity** |1
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7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||JOHN LOCK|CHAIR||ANNUAL GENERAL
MEETING(AGM)| ||STEPHEN
ROGERS|SECRETARY||AGM| ||AOIFE CLELAND||3/11/2022-31/12/2022|AGM| ||JULIA DAVIES|||AGM| ||PETER KENT|||AGM| ||WILL BOWDEN|VICE-PRESIDENT||TRUSTEES| ||CHRISTOPHER
BROOKE|VICE-PRESIDENT||TRUSTEES| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees elected by a quorum of members at the AGM. Hon. viceTrustee selection methods presidents are elected by the Trustees’ body. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** There is a management committee that produces risk assessments for You **may choose** to include each project, and these are scrutinised by Trustees on an annual basis. additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** - 1) To advance the education of the public in the heritage and archaeological importance of Southwell and its locality by: a) promoting research into that subject and to publish the useful results, **Summary of the objects of the charity set out in its governing document** b) conducting or assisting surveys and other investigations of the local archaeology and history; and c) such other means as the trustees may determine. 2) To promote for the benefit of the public the preservation and protection of features of archaeological importance in the area of benefit. March **2012** **TAR** 2 Work with local children’s groups such as The Cubs and schools to further their understanding of archaeology and the local historic heritage. A week-long summer school excavation for young people aged 8-16 years old was held during the holidays, with 21 children attending. A landscape project in conjunction with Historic England and the County Council aimed at furthering the public understanding of the local heritage reported findings to HER. **Summary of the main** Conserving and researching artefacts obtained through archaeological **activities undertaken for the** field works so that they may be retained for the benefit of public **public benefit in relation to** understanding of local heritage. Members of the public were able to view **these objects (include within** displays and artefacts illustrating the historical growth of the town. **this section the statutory declaration that trustees have** Publication of research work through papers in “The Thoroton Society” **had regard to the guidance** publications. Book published detailing work on Elizabethan wall paintings **issued by the Charity** in a local building. **Commission on public benefit)** A series of public talks took place with recognised speakers, on local heritage topics. ## **Additional details of objectives and activities (Optional information)** There were 51 volunteers able to take part in a variety of archaeological activities. All activities were conducted by volunteers under the watch of professional support given by the Trustees and free-lance consultants. The objectives of the charity could not be met without the unstinting efforts of the members, management committee and trustees – all given freely. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** A project to clean and conserve Roman painted wall plaster stored since 1959 in boxes within Southwell Minster, was completed. The project was led by professional archaeologist Zoe Tomlinson and professional archaeological conservator Jo Gray. The results are still being written up but will be published with plans to engage the wider public in understanding and viewing the plaster, which has remained hidden for decades. A week-long summer school excavation for young people aged 8-16 years old was held during the holidays, with 21 children attending. Volunteers devised and supported archaeological activities with schools via The Southwell Minster Romans Day programme. In addition, similar work was undertaken with a local cub group. A survey and record of architectural stonework to be found in gardens around the town was undertaken. Post excavation work takes place weekly at the Old Court House on Thursday afternoons. A new photogrammetry project has commenced, training volunteers to do detailed 3-D surveys of historic sites and excavations. The book describing the Thoroton Society funded project in respect of the Elizabethan Wall Paintings at the Saracens Head has been published and a public display held. A series of public talks took place at Southwell library. March **2012** **TAR** 4 Section E Financial review R8serves are held under reslri¢ted fund5 and maintained in order to fu￿11 the objectives of any grants awarded. Brlof statement of the chartty's pollGy on ro$8rveg Datalls of any funds materlally In deflclt NIA Further fln•n¢lal rnvlow de¢all$ Iopllonal Inlomalion) You may Ghoose lo include additional infomiab'on, where relevant about.. the Charity's Principal 50urc85 of funds linduding any fundr8isingl- how expenditure has support8d the key objectives ofthe charity; inv8Stmenl policy and objectives including any ethical inveslm8ril F)oli¢y adopted. Prinapal sources of ftjnds come from membership subscriptions, grants and donations. Funds are used to purchase equipment for fieldworK pay professional consultants and rent for meetings. Section F Other optional information Section G Declaration The tru$t9es declare that they have ap oyed e truslees. report above. Slgned on behalf of th• charlty's truste• Slgnaturels) Full namels) Posftlon leg Secretary, Chalr, etc) Dat• 20Z5. TAR TAR March 2012 CHARITY COMMISSION FOR ENGLAND AND WAIES Soul1￿11 Comwmty Grwp Receipts and payments accounts CC16a Forth• pwlod from To 01.￿112￿2? 3111212022 Section A Receipts and pa ments Vnrwtrfd•O funds Enaowrn•nt lunds Tot•1 fvnds Lasty•ar lo I￿ nw•At t i•tr• bw•t £ b71h t A1 R8co1 SubAC 1,275 24 1.215 Fund PA￿1 F8fi5 f stntl EnlrAn¢B f8es f G￿1 Aid 51 95 14 72 Sudwll Gloss In1¢￿1 Ajc 2 354 1.800 Su(Yrnr School Sub lot•1{Gro￿ income lorAR? 1.045 z.06J 2.163 700 2.760 A2 A•sql •nd Snv••tffl•nt a•l••. s•• t4bl• . Sub tot•1 Totalr•¢•ipts 2,183 700 2,760 A3Pa •nt• ni and Gemrnl 431 4J1 323 Ftyjnl Iniw&nce Subscrtptlons k8r Fees EqUIp￿￿E and Vaiarws sudw￿l1 Prfjv 51ar Pla*i* SUn￿r eank (>Br 252 252 292 131 237 187 Sub tot•1 •77 A4 Ass•t and In¥•Blrn•nl purch&•••, (#•• tabl•l Sub total Totalyym•nts 4.408 200 877 Net olrncelpts/(p•ym•nts) AS Trnnlforn b•two•n fund8 Ae C8•h fund• l•¥1 y￿1 •nd Cash funds thls yo•r •Th* 2,245 500 1,745 1.083 3.984 3.984 1,739 500 2.239 1.083 Section B Statement of assets and liabilitie5 at the end of the period Unr•sirict•d lunds Restricted funds Endowment funds Cat•gorl•s t• nbw•*i £ B1 Ca8h fund8 Petty Cash k68C WC2 CCXX R1 ar£otsnts ISSI 253 Section B Statement of assets and liabilities at the end of the period Unrnstrfct•d R8Strbctod Endowmènt fvnd$ f￿d5 fund8 categories DetalTrs B1 C••h fur Totsi e•sh Yunds 1.7J• unrn•trI¢￿ R•*trlthd ftmds funds EthJowm•ni D•tails B2 Olh•r mon•tary •M•l• O•tallJ 83 Intswtm•rt a•Mts 84 A••et• rela*￿d lor th• chirity'• own u Amoyrtdu• lTh•n du• BS Li•bilitiM bEhaff gr￿1 th8 Sbwature Print N• Dats of roval CCXX R2 aL¥X)unLt ISSI 16h)112023 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examlner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl mernbers of % 6 ELL 111 4ko4J On accounts for the year ènded Charity no Ilf any) Set out on pages I report to the tnjslees my examination of the accwnts of the above charlty {Ih8 Trust") for the ygar 9nded R•$porbsibilities and As the charity Injstees of the Trust, you are responsible for the preparation basls of report of the accounts in acc¢ydance with Ihe requirements of th8 Charltlès Aci 2011 Iyhè Act"). I report In respecl of my ex8mlnation of th8 Trust's accounts carTled (xrt under sedion 145 ofthe 2011 Act and In carying out my 8xaminatiM. I have followed the applicabl8 Dir8Ctbns glven by the Charlty Comrrdssion under sedion 145(5)Ib) of the Act. I have com￿eted my examination. I Conf￿ that no material matters have come to my attentlon in Conr￿cl￿)n *ith the examination which gw8s mo cAus8 to believe that in. any rnaterfal respect.. accountlng racords were not kept in acrx*rdance wlth Sec1M￿ 130 of the Act or th8 accounts do not accord with the a¢Munting roo)rO3 Independent examlnerfs Jlatement I have no concerns and h ve come across no other matters in oMnedicrt) witr the examinal. lo "ch attoAii6n should be drawn In order to 8nat48 proper u in9.of th a tslo reached. ' Plea th& wonl ' they do not apply. dele Slgned: Dat•: Relevant prol•ssiona qualification(sl or body (If any): Address: 2Lo IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matiers of con￿rn (see CC32, Independent 8xaminalion of charlty accounts: direclK)ns and guidance for examiners). Glve here brléf detalls of any Items that the xam1r￿r wl3hes to di$¢low. IER Octo￿r 2018