Trustees’ Annual Report for the period
From 1[ST] JANUARY 2021 Period start date To 31[ST] DECEMBER 2021 Period end date
Charity name: SOUTHWELL COMMUNITY ARCHAEOLOGY GROUP
Charity registration number: 1163982
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1) To advance the education of the public in the heritage and archaeological importance of Southwell and its locality by: a) promoting research into that subject and to publish the useful results, b) conducting or assisting surveys and other investigations of the local archaeology and history; and c) such other means as the trustees may determine. 2) To promote for the benefit of the public the preservation and protection of features of archaeological importance in the area of benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A landscape project has been started in conjunction with Historic England and the County Council aimed at furthering our understanding of the local heritage and is progressing virtually via on-line meetings. When circumstances permitted, an excavation was carried out on the site of the Medieval Norwell Prebend. A programme of virtual talks took place and new projects are being planned for 2022 (see below). |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees are aware of their responsibility to inform the public about the results of the activities listed above and to this end have overseen the following activities: 1. The maintenance of public interest in the archaeology and heritage of Southwell and its locality in the local press and social media and, if appropriate, academic journals. 2. The holding of public meetings and talks, continuing these talks via virtual |
technologies. 3. Meaningful engagement by the trustees, management committee and members with professionals, academics and others concerned with the development and better understanding of the heritage in the locality. The trustees have had due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers i.e. the member’s contributions are essential and at the core of the group’s activities. All activities listed above were conducted by volunteers under the watch of professional support given by the County Archaeologist and free-lance consultants. The objectives of the charity could not be met without the unstinting efforts of the members, management committee and trustees – all given freely. |
| Other |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
SORP reference | The group has weathered the pandemic and remains in good spirits. We supported Heritage Open Day in September with a display of artefacts and other material in the garden of The Residence. The excavations at 9 Church Street [the former Nat West Bank] have been completed and whilst interesting in their own right was a significant post lock down achievement with a lot of public interest from users of Church Street. |
|
|---|---|---|---|
Post excavation work has recommenced at the Old Court House on Thursday afternoons and the Landscape Survey project work continues apace with weekly virtual meetings. The book describing the Thoroton Society funded project in respect of the Elizabethan Wall Paintings at the Saracens Head will be ready to publish in 2022. We have decided to hold our public talks and events at Southwell library. There was a visit to the Fitzwilliam Museum Cambridge which proved to be very popular with members. We have actively engaged with Newark and Sherwood District Council and contributed to, in respect of archaeological matters, the Southwell Conservation Area Character Appraisal Boundary Review. A virtual survey of members was conducted. There was a 57% response rate which is very encouraging. Overall, it showed that we had the balance of our activities ‘about’ right. It highlighted the desire for more visits, training, and lines of research. In respect of the former there are many possibilities for ‘day’ visits to sites and resources of archaeological interest and this will be taken forward. We are planning a Summer School for young people as well as establishing a Young Archaeology Club (under the auspices of the CBA) in the town. Plans are going forward in respect of conserving and cleaning Roman painted wall plaster stored since 1959 in boxes within Southwell Minster. The project will be led by professional archaeologist Zoe Tomlinson and professional archaeological conservator Jo Gray. This project will aim to engage the wider public in understanding and viewing the plaster, which has remained hidden for decades.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As set out in the annual accounts, cash funds at the end of the year are £3,983. The charity has sufficient operating funds to fulfil its purposes for the year ahead. Additional funds were spent this year on virtual platforms to enable communication with members and the wider public. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held under restricted funds and maintained in order to fulfil the objectives of any grants awarded. |
| Amount of reserves held | Para 1.22 | £1,600 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
Additional information (optional) You may choose to include further statements where relevant about:
Membership subscriptions and donations. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected by quorum of members at the annual general meeting. President and Vice-Presidents appointed by Trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | SOUTHWELL COMMUNITY ARCHAEOLOGY GROUP |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1163982 |
| Charity’s principal address | 7 WOODLAND VIEW, SOUTHWELL, NOTTS, NG25 0AG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| JOHN LOCK | CHAIR | MEMBERS’AGM | ||
| JULIA DAVIES | MEMBERS’AGM | |||
| PETER KENT | MEMBERS’AGM | |||
| STEPHEN ROGERS |
SECRETARY | MEMBERS’AGM | ||
| CHRIS BROOKE | Vice-President | TRUSTEES | ||
| WILL BOWDEN | Vice-President | TRUSTEES |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The INstees declare that th ve pproved the trustees. report above. Signed on behalf of the chari Signaturels) Full namels) Position {eg Secretary• Chair, etc) 11¢7&r¢<J) i r Date
CC16a
Charity Name No (if any) SOUTHWELL COMMUNITY ARCHAEOLOGY GROUP 1163982 Receipts and payments accounts For the period Period start date Period end date To from 01/01/2021 31/12/2021
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
MEMBERSHIP SUBSCRIPTIONS |
985 | - | - | 985 | 1,020 | ||||
| FUNDARISING | 51 | - | - | 51 | 69 | ||||
| FEES FOR PRESENTING TALKS | 95 | - | - | 95 | 240 | ||||
| ENTRANCE FEES TO PUBLIC MEETINGS | 24 | - | - | 24 | 27 | ||||
| GIFT AID | - | - | - | - | 200 | ||||
| PUBLISHING INCOME | 5 | - | - | 5 | 129 | ||||
| GROSS INCOME ON SAVING ACCOUNT | - | - | - | 2 | |||||
| GRANTS AND DONATIONS | 1,600 | 1,600 | |||||||
| MISC INCOME | - | - | - | - | 1,000 | ||||
| Sub total(Gross income for AR) | 1,160 | 1,600 | - | 2,760 | 2,687 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 2,687 | |||||||||
MANAGEMENT & GENERAL ADMIN |
323 | - | - | 323 | 1,015 | ||||
| RENT | - | - | - | - | - | ||||
| INSURANCE | 269 | - | - | 269 | 252 | ||||
| SUBSCRIPTIONS | 48 | - | - | 48 | 527 | ||||
| SPEAKER FEES | - | - | - | - | 90 | ||||
| EQUIPMENT & MATERIALS | 237 | - | - | 237 | 1,075 | ||||
| CONSULTANCY COSTS | - | - | - | - | 284 | ||||
| PUBLISHING COSTS | - | - | - | - | - | ||||
| - | - | - | - | - | |||||
| **Sub total ** | 877 | - | - | 877 | 3,243 |
| A4 Asset and investment | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | |||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | ||||||||
| **Sub total ** | - | - | - | - | - | ||||||
| Total payments | 877 | - | - | 877 | 3,243 | ||||||
| Net of receipts/(payments) | 283 | 1,600 | - | 1,883 | - | 556 | |||||
| A5 Transfers between funds | - | - | - | - | - | ||||||
| A6 Cash funds last year end | 2,100 | - | - | 2,100 | 2,656 | ||||||
| Cash funds this year end | 2,383 | 1,600 | - | 3,983 | 2,100 |
Section B Statement of assets and liabilities at the end of the period
| CCXX R1 accounts (SS) Categories B1 Cash funds |
1 Details Total cash funds ACCOUNT 1 ACCOUNT 2 PETTY CASH |
Unrestricted funds to nearest £ 829 1,500 54 2,383 |
2 Restricted funds to nearest £ 1,600 - - 1,600 |
Endowment funds to nearest £ |
|---|---|---|---|---|
| 829 | 1,600 | |||
| 1,500 | - | |||
| 54 | - | |||
| 2,383 | 1,600 | 4/01/2022 - |
CCXX R1 accounts (SS)
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to noar¢s¢£ Restricted funds ton••rnstÈ Endowtnont tunds Cai•gori•s De{1$ 81 Cash fvnds ACcoT 1 1.6 ACCOITrIT PEMCAS Ttytsi ¢•sh funds 2,383 vw>ll Unrestricted nds Restricted funds Endrwmeni fvnds Dètal w•#£ FUndt0(b CumntTA B3 Investment assets F¥ndtowN¢h ¢urr•ntv4lu• Details B4 A•?el¥ retsined for the ch4rity's own use FundtOWTrlCh duÈ Details B5 Llabiliti88 &gnpJ by olall the IrusiÈÈs Oale of atu Pnnt NanN* CCKX >XtyJn Issi 1Sn1r2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExaMineS Report Report to the trusteesl members of goufHknj& eo Iryi A-RCH0LO&y ako OP On accounts for the year ended I)CCCfyq&a si$tr ao J I Charity no (if any) 1168982 Set out on pages I report to the trustees on my examination of the accounls of the above charty (°Ihe Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 { the Act"). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in Carrying out my examination. I have followed the applicable Directions given by thè Charity Commission under section 14515)(b} of the Act. I have completed my examination. I confimi thal no material matters have come to my attentK)n (other than that disdosed below ') in conneclion wtth the examination which gNes me CAuse to believe that in, any material respect: accounting records were not kept in accordance wilh section 130 of the Act or Ihe accounts do not accord with the accounting OrdS Independent examinerfs statement I have no concerns and have come acros no other matters in (X•nnti0n with the examination lo whicb attention $ ould be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not appty. Signed: Date: Namo: Relevant professional qualificationls> or body (rf any): Address: IER October 2018