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2023-12-31-accounts

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
1st January 2023 31st December 2023

Section A Reference and administration details

Charity name Holmpton Community Association CIO

Other names charity is known by

Registered charity number (if any) 1163978

Charity's principal address


1163978
1163978

Village Hall,
School Lane, Holmpton
Withernsea
Postcode HU19 2QS

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Susan Pilkington Treasurer AGM
David Behrens Chair Oct 2023-31 Dec 2023 General members meeting
Amanda Pannett AGM
Lorainne Behrens Secretary AGM
Gina Bullock AGM
Geoff Bond Chair Resigned sept2023 AGM

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
None

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
None

Name of chief executive or names of senior staff members (Optional information) None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

How the charity is constituted

Constitution of CIO

[Charitable Incorporated Organisation (CIO) ]

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(eg. trust, association, company)

Trustee selection methods

Elected by the members of the CIO

(eg. appointed by, elected by)

Additional Governance issues

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Charitable objects

The objects of the CIO are to: promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving Summary of the objects of the the conditions of life for the said inhabitants; charity set out in its establish, or secure the establishment of, a community centre and governing document to maintain and manage the same (whether alone or in cooperation with any statutory authority or other person or body) in furtherance of the objects; promote such other charitable purposes as may from time to time be determined. The charity shall be non-party in politics and non-sectarian in religion. The area of benefit ("area of benefit") shall be Holmpton and the neighbourhood together defined by the area served by Holmpton parish council on 1st January 2015.

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The main activities of the Association in the year have been:

Summary of the main letting out the Hall. activities undertaken for the public benefit in relation to • Organising community activities these objects (include within this section the statutory declaration that trustees have The trustees have had regard to the guidance issued by the Charity had regard to the guidance Commission on public benefit and are confident that all its activities are issued by the Charity consistent with that guidance. Commission on public benefit)

Section D Achievements and performance

Summary of the main Organising community activities that have engaged residents e.g. achievements of the charity Jumble Sale, Coronation celebrations during the year Music entertainment evenings Volunteers engaged in helping maintain and repair village Hall Engaging professionals to replace the roof of the village hall which was in a very poor state, resulting in residents feeling the Hall is now a much more inviting place to be Engaging professional joiner to repair windows that were also in a poor state of repair, resulting in a space that is warmer and more appealing whilst maintaining the original design and materials Completing the work of replacing the kitchen of the hall which was not fit for purpose. Engaged volunteers in construction and decoration of the kitchen.

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Section E Financial Review

The Community Association is still in a sound financial position because Review of financial position it has gathered funds over previous years. However, the past year has seen capital investment in the fabric of the Village Hall. This investment will hopefully be instrumental in not only preserving the functionality of the village hall but also making it a more pleasant place to be as well as engaging residents in the work that is being done. It also means the potential for income via hall hire is more realistic. Brief statement of the We are trying to keep a minimum of £15000 to ensure running costs can charity’s policy on reserves be covered for at least 3 years in the event of income reducing.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Main source of income at present is the hall hire which is not currently enough to cover costs. The music evening raised a good sum.

Main expenditure this year as mentioned above has been the replacement of the kitchen and associated electrical work. This we feel has helped us to work toward achieving our objectives of engaging the community in joint activities both through making it a place they would like to come but also engaging in the process of refurbishment.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)Susan Pilkington
David Behrens
Position (eg Secretary, Chair,
etc)
Treasurer
Date15/4/24
David Behrens
Treasurer
15/4/24
15/4/24

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Holmpton Community Association 1163978

Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2023 31/12/2023

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
193
184
96
1,209
287
-
10
1,979
-
-
-
1,979
466
50
229
566
171
7,274
85
199
9,040		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
193
184
96
-
1,209
287
-
10
1,979
-
-
-
1,979
-
466
50
229
566
171
7,274
-
85
-
199
9,040		 Last year
to the nearest £
music event 193 375
jumble sale 184
Donations 96
Grants 3,036
Hall Hire 1,209 763
Interest 287 55
Refreshments -
miscellaneous 10
Whist
Sub total(Gross income for
AR)		 1,979 4,229
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
4,229
Fuel 466 255
Memberships 50 60
Fire safety 229
Insurance 566 547
Water 171 111
Repairs/Refurbishment 7,274 19,417
100 clubprize money
misc 85
Music event costs
licences 199 158
**Sub total **
9,040 - - 9,040 20,548
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 9,040 - - 9,040 20,548
Net of receipts/(payments) - 7,061 - - - 7,061 - 16,319
A5 Transfers between funds - - - - -
A6 Cash funds last year end 50,824 - - 50,824 24,442
Cash funds this year end 43,763 - - 43,763 8,123

CCXX R1 accounts (SS)

30/10/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
current account
Deposit account
Cash
Details
Details
Holmpton Village Hall, land it stands on,
~~fixtures and fittings~~
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,898
23,642
-
904
-
27,444
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Susan Pilkington
David Behrens		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Susan Pilkington
David Behrens 15/04/2024

CCXX R2 accounts (SS)

30/10/2024

2