Company registration number: 09567950 Charity registration number: 1163973
HORNBY VILLAGE TRUST TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
David Wootton & Co
Hornby Village Trust Contents
| Page | |
|---|---|
| Trustees' Report | 1—3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities (including Income and Expenditure Account) | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7—10 |
Hornby Village Trust Company No. 09567950 Trustees' Report For The Year Ended 31 March 2025
The trustees present their report and the financial statements for the year ended 31 March 2025.
Objectives and Activities
Aims and Objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit.
The Trust’s objectives are to provide, or assist to provide, facilities for recreation and other leisure time activities for the inhabitants of the Parish of Hornby with Farleton and the surrounding neighbourhood. By having a representative from each parish organisation, the Trust is able to identify the needs of the parish.
Activities for achieving objectives
The Trust will maintain and manage the Hornby Village Institute to provide a venue for the various recreation, leisure time and education activities demanded by the residents of the parish and surrounding areas. Fundraising is an important activity as the monies raised, together with room hire income, will fundamentally assist with the costs of such provision.
Volunteers
The Trust is grateful for the unstinting efforts of its volunteers who are involved in service provision and fundraising. A conservative estimate of over 5,000 volunteer hours were provided during the year. If this is conservatively valued at £7.83 per hour the volunteer efforts amount to over £39,150.
Achievements and Performance
Main Achievements
The Trust provides an excellent venue for a wide range of community activities, and also hosts the Hornby Helpline, coordinated volunteer help in our community. A morning “drop in” held daily in the Institute helps keep the community alive, a friendly and warm atmosphere for all.
Fundraising activities
The excellent facilities allow for theatre and musical evenings of various genre, dancing, art exhibitions etc… Room income is supplemented by the profit from our social events.
Investment policy and performance
Any surplus cash is to be invested, which is currently into the company current bank account.
Financial Review
Financial Position
HVT has had a good year. We realised we needed to cut costs and the committee decision was that this could be achieved by rationalising our staffing and running the Institute on volunteers and a caretaker. In this process we have also consolidated our efforts - trying to ensure we hold events that meet our constitution as well as being more cost effective, a balancing act that is often tricky to manage, but we have had some success.
This year has seen the start of renovations on the cottage that we look to rent out in the New Year which will also generate income. Changes to our energy costs as well as maintenance issues, have been carefully monitored, but have been resolved promptly helping to keep costs under control as much as possible. General running costs have been a challenge, but with volunteers taking careful ownership we have managed to keep profit in line with these rising costs.
Reserves Policy
As of the 31st March 2025 there was £41,422 held in the bank account. (2023: £18,405)
Future Plans
The Trust aims to continue the provision of facilities for recreation and other leisure time activities for the inhabitants of the parish over the immediate period, and the long term.
Structure, Governance and Management
Page 1
Hornby Village Trust Trustees' Report (continued) For The Year Ended 31 March 2025
Governing Document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Hornby Village Trust is a company limited by guarantee. The company was incorporated on 29 April 2015 as Hornby Village Trust. The company commenced trading on 17 November 2015.
Method of appointment or election of trustees
The management of the Trust is the responsibility of the Trustees who are elected and co-opted under the terms of the scheme.
Organisational structure and decision making
There are 8 Trustees who sit on a Committee of Society Representatives (COSR). The COSR has representation from all the user groups and is the formal mechanism for dialogue between users, the community at large and the Management Committee. The COSR meet quarterly.
Policies adopted for the induction and training of trustees
Whilst there is no formal training or induction process, the Trustees are familiar with the objectives of the Trust and, through an informal process, are brought in to the body of Trustees. The Trustees rely on their life experiences and common sense to make any decisions relating to the Trust.
Related parties
The Company has a wholly owned non-charitable subsidiary company Hornby Village Trust Trading Limited (company number 09541606), the principle activity of which is the running of the bar at Hornby Institute.
Reference and Administrative Details
Trustees
C Murton Lavelle A Griffiths Jones R Murton P Seber J Townsend S Roberts J Lloyd C Battersby - Chair J Sakne V Carter Clowes C Smith C Webster
Charity Number
1163973
Company Number
09567950
Independent Examiner
David Wootton ACMA David Wootton & Co Main Street Wray Lancaster Lancashire LA2 8QA
Page 2
Hornby Village Trust Trustees' Report (continued) For The Year Ended 31 March 2025
Small Company Rules
This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The trustees' report was approved by the board of trustees and signed on its behalf by:
C Battersby Trustee 11/12/2025
Page 3
Hornby Village Trust Independent Examiner's Report to the Trustees of Hornby Village Trust For The Year Ended 31 March 2025
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and Basis of Report
As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Wootton ACMA 11/12/2025 Main Street Wray Lancaster Lancashire LA2 8QA
Page 4
Hornby Village Trust Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Charitable activities 4 Other trading activities 5 EXPENDITURE ON: Raising funds 6 Charitable activities 6 NET INCOME/(EXPENDITURE) NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 13 |
Unrestricted funds £ 27,352 36,013 28,316 |
Restricted funds £ 5,000 - - |
2025 Total funds £ 32,352 36,013 28,316 |
2024 Unrestricted funds £ 24,330 24,708 25,998 |
|---|---|---|---|---|
| 91,681 | 5,000 | 96,681 | 75,036 | |
| (9,917) (68,527) |
- - |
(9,917) (68,527) |
(13,251) (65,118) |
|
| (78,444) | - | (78,444) | (78,369) | |
| 13,237 | 5,000 | 18,237 | (3,333) | |
| 13,237 18,982 |
5,000 - |
18,237 18,982 |
(3,333) 22,315 |
|
| 32,219 | 5,000 | 37,219 | 18,982 |
The notes on pages 7 to 10 form part of these financial statements.
Page 5
Hornby Village Trust Balance Sheet As At 31 March 2025
| Notes CURRENT ASSETS Debtors 10 Investments 11 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 12 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS OF THE CHARITY Restricted Funds Unrestricted Funds TOTAL FUNDS 13 |
Unrestricted funds £ 7,227 100 36,422 |
Restricted funds £ - - 5,000 |
2025 Total funds £ 7,227 100 41,422 |
2024 Total funds £ 6,681 100 18,405 |
|---|---|---|---|---|
| 43,749 (11,530) |
5,000 - |
48,749 (11,530) |
25,186 (6,204) |
|
| 32,219 | 5,000 | 37,219 | 18,982 | |
| 32,219 | 5,000 | 37,219 | 18,982 | |
| 32,219 | 5,000 | 37,219 | 18,982 | |
| 5,000 32,219 |
- 18,982 |
|||
| 37,219 | 18,982 |
For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
On behalf of the board
C Battersby Trustee 11/12/2025
The notes on pages 7 to 10 form part of these financial statements.
Page 6
Hornby Village Trust Notes to the Financial Statements For The Year Ended 31 March 2025
1. General Information
Hornby Village Trust is a company limited by guarantee, incorporated in England & Wales, registered number 09567950 and registered charity number 1163973. The registered office is .
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
The charitable company is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
2.3. Resources Expended
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
2.4. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
| Donations and gifts Donations and gifts . Income from Charitable Activities Room Rental |
Unrestricted funds £ 27,352 |
Restricted funds £ 5,000 |
2025 Total funds £ 32,352 |
|---|---|---|---|
| Unrestricted funds £ 24,330 |
Restricted funds £ - |
2024 Total funds £ 24,330 |
|
| 2025 Unrestricted funds £ 36,013 |
2024 Unrestricted funds £ 24,708 |
4. Income from Charitable Activities
Page 7
Hornby Village Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025
- Income from Other Trading Activities
| . Income from Other Trading Activities |
||
|---|---|---|
| 2025 | 2024 | |
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Fundraising events | 28,316 | 25,998 |
- Analysis of Expenditure
| 6. Analysis of Expenditure |
|||
|---|---|---|---|
| Raising funds Room Rental Raising funds Room Rental 7. Support Costs Employee costs Premises expenses General administration Employee costs Premises expenses General administration |
Activities undertaken directly £ 9,917 10,007 |
Support costs (see note 7) £ - 58,520 |
2025 Total £ 9,917 68,527 |
| 19,924 | 58,520 | 78,444 | |
| Activities undertaken directly £ 13,251 6,028 |
Support costs (see note 7) £ - 59,090 |
2024 Total £ 13,251 65,118 |
|
| 19,279 | 59,090 | 78,369 | |
| 2025 Room Rental £ 30,024 19,528 8,968 |
|||
| 58,520 | |||
| 2024 Room Rental £ 31,267 20,590 7,233 |
|||
| 59,090 |
Page 8
Hornby Village Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025
8. Staff Costs
Staff costs were as follows:
Wages and salaries
| 2025 | 2024 |
|---|---|
| £ | £ |
| 30,005 | 31,267 |
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
9. Average Number of Employees
Average number of employees during the year was: 2 (2024: 2)
10. Debtors
| Due within one year Trade debtors Other debtors 1. Current Asset Investments Shares in subsidiaries 2. Creditors: Amounts Falling Due Within One Year Trade creditors Taxation and social security |
2025 £ 2,013 5,214 7,227 2025 £ 100 2025 £ 11,312 218 11,530 |
2024 £ 2,356 4,325 |
|---|---|---|
| 6,681 | ||
| 2024 £ 100 |
||
| 2024 £ 6,204 - |
||
| 6,204 |
11. Current Asset Investments
- Creditors: Amounts Falling Due Within One Year
13. Movement in Funds
| Unrestricted funds General: General unrestricted fund Restricted funds Restricted Total funds |
As at 1 April 2024 £ 18,982 - |
Income £ 91,681 5,000 |
Expenditure £ (78,444) - |
As at 31 March 2025 £ 32,219 5,000 |
|---|---|---|---|---|
| 18,982 | 96,681 | (78,444) | 37,219 |
Page 9
Hornby Village Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025
| Unrestricted funds General: General unrestricted fund Total funds |
As at 1 April 2023 £ 22,315 |
Income £ 75,036 |
Expenditure £ (78,369) |
As at 31 March 2024 £ 18,982 |
|---|---|---|---|---|
| 22,315 | 75,036 | (78,369) | 18,982 |
14. Transactions with Trustees
During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:
| 2025 | 2024 |
|---|---|
| £ | £ |
15. Related Party Disclosures
Hornby Village Trust Trading Company Limited
subsidiary trading company
The Charity sold goods and services, at cost, to its subsidiary trading company, Hornby Village Trust Trading Company Limited, totalling £6,000 (2020 £7,796). At 31st March 2025 there was £890 owed to the Charity.
16. Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
Page 10
HVT002 Hornby Village Trust Accounts 2025
Final Audit Report 2025-12-11
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