REGISTERED COMPANY NUMBER: 09567950 (England and Wales) REGISTERED CHARITY NUMBER: 1163973
Trustees' Report and
Unaudited Financial Statements for the Year Ended 31st March 2024
for
HORNBY VILLAGE TRUST
David Wootton & Co Main Street Wray Lancaster LA2 8QA
HORNBY VILLAGE TRUST
Contents of the Financial Statements for the Year Ended 31st March 2024
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Page
Trustees' Report 1 to 3
Independent Examiner's Report 4 to 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15 to 16
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HORNBY VILLAGE TRUST
Trustees' Report for the Year Ended 31st March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Policies and objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit.
The Trust’s objectives are to provide, or assist to provide, facilities for recreation and other leisure time activities for the inhabitants of the Parish of Hornby with Farleton and the surrounding neighbourhood. By having a representative from each parish organisation, the Trust is able to identify the needs of the parish.
Activities for achieving objectives
The Trust will maintain and manage the Hornby Village Institute to provide a venue for the various recreation, leisure time and education activities demanded by the residents of the parish and surrounding areas. Fundraising is an important activity as the monies raised, together with room hire income, will fundamentally assist with the costs of such provision.
Volunteers
The Trust is grateful for the unstinting efforts of its volunteers who are involved in service provision and fundraising. A conservative estimate of over 5,000 volunteer hours were provided during the year. If this is conservatively valued at £7.83 per hour the volunteer efforts amount to over £39,150.
ACHIEVEMENT AND PERFORMANCE
Review of Activities
The Trust provides an excellent venue for a wide range of community activities, and also hosts the Hornby Helpline, co-ordinated volunteer help in our community. A morning “drop in” held daily in the Institute helps keep the community alive, a friendly and warm atmosphere for all.
Fundraising activities
The excellent facilities allow for theatre and musical evenings of various genre, dancing, art exhibitions etc… Room income is supplemented by the profit from our social events.
Investment policy and performance
Any surplus cash is to be invested, which is currently into the company current bank account.
1
HORNBY VILLAGE TRUST
Trustees' Report for the Year Ended 31st March 2024
FINANCIAL REVIEW
Reserves policy
As of the 31st March 2024 there was £18,405 held in the bank account. (2023: £20,836)
FUTURE PLANS
The Trust aims to continue the provision of facilities for recreation and other leisure time activities for the inhabitants of the parish over the immediate period, and the long term.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Hornby Village Trust is a company limited by guarantee. The company was incorporated on 29 April 2015 as Hornby Village Trust. The company commenced trading on 17 November 2015.
Method of appointment or election of trustees
The management of the Trust is the responsibility of the Trustees who are elected and co-opted under the terms of the scheme.
Organisational structure and decision making
There are 8 Trustees who sit on a Committee of Society Representatives (COSR). The COSR has representation from all the user groups and is the formal mechanism for dialogue between users, the community at large and the Management Committee. The COSR meet quarterly.
Policies adopted for the induction and training of trustees
Whilst there is no formal training or induction process, the Trustees are familiar with the objectives of the Trust and, through an informal process, are brought in to the body of Trustees. The Trustees rely on their life experiences and common sense to make any decisions relating to the Trust.
Related parties
The Company has a wholly owned non-charitable subsidiary company Hornby Village Trust Trading Limited (company number 09541606), the principle activity of which is the running of the bar at Hornby Institute.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
09567950 (England and Wales)
Registered Charity number
1163973
2
HORNBY VILLAGE TRUST
Trustees' Report
for the Year Ended 31st March 2024
Registered office
Hornby Institute Main Street Hornby Lancaster Lancashire LA2 8JR
Trustees
J E Sakne P Seber C Smith A Griffiths C A Hatton (resigned 16.9.23) R Murton C Battersby C Murton Lavelle J Townsend (appointed 16.9.23) V Carter Clowes (appointed 16.9.23) S Roberts (appointed 16.9.23)
Independent Examiner
David Wootton & Co Main Street Wray Lancaster LA2 8QA
Approved by order of the board of trustees on 23rd December 2024 and signed on its behalf by:
Caroline Battersby (Dec 23, 2024 16:41 GMT)
C Battersby - Trustee
3
Independent Examiner's Report to the Trustees of Hornby Village Trust
Independent examiner's report to the trustees of Hornby Village Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
4
Independent Examiner's Report to the Trustees of Hornby Village Trust
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Wootton The Chartered Institute of Management Accountants
David Wootton & Co Wray Lancaster
23rd December 2024
5
HORNBY VILLAGE TRUST
Statement of Financial Activities for the Year Ended 31st March 2024
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 24,330 - Charitable activities Room Rental Income 24,708 - Other trading activities 2 25,998 - Total 75,036 - EXPENDITURE ON Raising funds 44,797 - Charitable activities Room Rental Income 33,571 - Total 78,368 - NET INCOME/(EXPENDITURE) (3,332) - RECONCILIATION OF FUNDS Total funds brought forward 22,315 - TOTAL FUNDS CARRIED FORWARD 18,983 - |
2024 Total funds £ 24,330 24,708 25,998 75,036 44,797 33,571 78,368 (3,332) 22,315 18,983 |
2023 Total funds £ 6,998 22,421 40,869 70,288 48,326 32,087 80,413 (10,125) 32,440 22,315 |
|---|---|---|
The notes form part of these financial statements
6
HORNBY VILLAGE TRUST
Balance Sheet 31st March 2024
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Investments 6 100 - CURRENT ASSETS Debtors 7 6,681 - Cash at bank 18,405 - 25,086 - CREDITORS Amounts falling due within one year 8 (6,203) - NET CURRENT ASSETS 18,883 - TOTAL ASSETS LESS CURRENT LIABILITIES 18,983 - NET ASSETS 18,983 - FUNDS 9 Unrestricted funds TOTAL FUNDS |
2024 Total funds £ 100 6,681 18,405 25,086 (6,203) 18,883 18,983 18,983 18,983 18,983 |
2023 Total funds £ 100 6,781 20,836 27,617 (5,402) 22,215 22,315 22,315 22,315 22,315 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2024 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
continued...
7
HORNBY VILLAGE TRUST
Balance Sheet - continued 31st March 2024
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 23rd December 2024 and were signed on its behalf by:
Caroline Battersby (Dec 23, 2024 16:41 GMT)
C Battersby - Trustee
The notes form part of these financial statements
8
HORNBY VILLAGE TRUST
Notes to the Financial Statements for the Year Ended 31st March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
9
HORNBY VILLAGE TRUST
Notes to the Financial Statements - continued for the Year Ended 31st March 2024
2. OTHER TRADING ACTIVITIES
2024 2023 £ £ Fundraising events 25,998 40,869
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023.
Trustees' expenses
Trustees only received reimbursed expenses.
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Administration No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,998 Charitable activities Room Rental Income 22,421 Other trading activities 40,869 Total 70,288 EXPENDITURE ON Raising funds 48,326 |
2024 2 Restricted fund £ - - - - - |
2023 2 Total funds £ 6,998 22,421 40,869 70,288 48,326 |
|
|---|---|---|---|
continued...
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HORNBY VILLAGE TRUST
Notes to the Financial Statements - continued for the Year Ended 31st March 2024
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5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
fund fund funds
£ £ £
Charitable activities
Room Rental Income 32,087 - 32,087
Total 80,413 - 80,413
-
NET INCOME/(EXPENDITURE) (10,125) (10,125)
RECONCILIATION OF FUNDS
-
Total funds brought forward 32,440 32,440
TOTAL FUNDS CARRIED FORWARD 22,315 - 22,315
6. FIXED ASSET INVESTMENTS
Shares in
group
undertakin
£
MARKET VALUE
At 1st April 2023 and
31st March 2024 100
NET BOOK VALUE
At 31st March 2024 100
At 31st March 2023 100
There were no investment assets outside the UK.
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HORNBY VILLAGE TRUST
Notes to the Financial Statements - continued for the Year Ended 31st March 2024
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7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade debtors 2,356 956
Amounts owed by group undertakings 4,325 5,825
6,681 6,781
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade creditors 6,203 5,402
9. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23 in funds 31.3.24
£ £ £
Unrestricted funds
General fund 22,315 (3,332) 18,983
TOTAL FUNDS 22,315 (3,332) 18,983
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 75,036 (78,368) (3,332)
TOTAL FUNDS 75,036 (78,368) (3,332)
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continued...
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HORNBY VILLAGE TRUST
Notes to the Financial Statements - continued for the Year Ended 31st March 2024
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.22 £ Unrestricted funds General fund 32,440 |
Net movement in funds £ (10,125) |
At 31.3.23 £ 22,315 |
|---|---|---|
| TOTAL FUNDS 32,440 |
(10,125) | 22,315 |
| Comparative net movement in funds, included in the above are as Incoming resources £ Unrestricted funds General fund 70,288 |
follows: Resources expended £ (80,413) |
Movement in funds £ (10,125) |
| TOTAL FUNDS 70,288 |
(80,413) | (10,125) |
| A current year 12 months and prior year 12 months combined position is as follows: Net movement At At 1.4.22 in funds 31.3.24 £ £ £ Unrestricted funds General fund 32,440 (13,457) 18,983 |
||
| TOTAL FUNDS 32,440 |
(13,457) | 18,983 |
continued...
13
HORNBY VILLAGE TRUST
Notes to the Financial Statements - continued for the Year Ended 31st March 2024
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming Resources resources expended £ £ 145,324 (158,781) |
Movement in funds £ (13,457) |
|---|---|---|
| TOTAL FUNDS | 145,324 (158,781) |
(13,457) |
10. RELATED PARTY DISCLOSURES
The Charity sold goods and services, at cost, to its subsidiary trading company, Hornby Village Trust Trading Company Limited, totalling £3,500 (2020 £1,500). At 31st March 2023 there was £1,500 owed to the Charity.
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HORNBY VILLAGE TRUST
Detailed Statement of Financial Activities for the Year Ended 31st March 2024
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Fundraising events Charitable activities Room Rental Total incoming resources EXPENDITURE Raising donations and legacies Wages Events Charitable activities Rates and water Insurance Light and heat Telephone Sundries Licence Fees Office Costs Equipment Waste Repairs and Renewals |
2024 £ 24,330 25,998 24,708 75,036 31,267 13,530 44,797 2,780 4,649 17,630 215 - 316 - - 1,653 6,028 33,271 |
2023 £ 6,998 40,869 22,421 70,288 28,689 19,637 48,326 2,591 4,750 13,195 605 963 658 640 2,281 1,014 5,090 31,787 |
|---|---|---|
This page does not form part of the statutory financial statements
15
HORNBY VILLAGE TRUST
Detailed Statement of Financial Activities for the Year Ended 31st March 2024
| Support costs Governance costs Accountancy and legal fees Total resources expended Net expenditure |
2024 £ 300 78,368 (3,332) |
2023 £ 300 80,413 (10,125) |
|---|---|---|
This page does not form part of the statutory financial statements
16
HVT002 Hornby Village Trust Accounts 2024
Final Audit Report 2025-01-09
Created: 2024-12-23 By: David Wootton (david@woottonandco.com) Status: Signed Transaction ID: CBJCHBCAABAAvwGoxUXWenXdrAVLMugltVBwHZUPFLqY
"HVT002 Hornby Village Trust Accounts 2024" History
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