**REGISTERED COMPANY NUMBER: 09567950 (England and Wales) REGISTERED CHARITY NUMBER: 1163973** ## Trustees' Report and Unaudited Financial Statements for the Year Ended 31st March 2023 for HORNBY VILLAGE TRUST David Wootton & Co Main Street Wray Lancaster LA2 8QA HORNBY VILLAGE TRUST Contents of the Financial Statements for the Year Ended 31st March 2023 **----- Start of picture text -----**
Page
Trustees' Report 1 to 3
Independent Examiner's Report 4 to 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15 to 16
**----- End of picture text -----**
HORNBY VILLAGE TRUST Trustees' Report for the Year Ended 31st March 2023 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Policies and objectives** In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit. The Trust’s objectives are to provide, or assist to provide, facilities for recreation and other leisure time activities for the inhabitants of the Parish of Hornby with Farleton and the surrounding neighbourhood. By having a representative from each parish organisation, the Trust is able to identify the needs of the parish. ## **Activities for achieving objectives** The Trust will maintain and manage the Hornby Village Institute to provide a venue for the various recreation, leisure time and education activities demanded by the residents of the parish and surrounding areas. Fundraising is an important activity as the monies raised, together with room hire income, will fundamentally assist with the costs of such provision. ## **Volunteers** The Trust is grateful for the unstinting efforts of its volunteers who are involved in service provision and fundraising. A conservative estimate of over 5,000 volunteer hours were provided during the year. If this is conservatively valued at £7.83 per hour the volunteer efforts amount to over £39,150. ## **ACHIEVEMENT AND PERFORMANCE** ## **Review of Activities** The Trust provides an excellent venue for a wide range of community activities, and also hosts the Hornby Helpline, co-ordinated volunteer help in our community. A morning “drop in” held daily in the Institute helps keep the community alive, a friendly and warm atmosphere for all. ## **Fundraising activities** The excellent facilities allow for theatre and musical evenings of various genre, dancing, art exhibitions etc… Room income is supplemented by the profit from our social events. ## **Investment policy and performance** Any surplus cash is to be invested, which is currently into the company current bank account. 1 HORNBY VILLAGE TRUST Trustees' Report for the Year Ended 31st March 2023 ## **FINANCIAL REVIEW** ## **Reserves policy** As of the 31st March 2023 there was £20,836 held in the bank account. ## **FUTURE PLANS** The Trust aims to continue the provision of facilities for recreation and other leisure time activities for the inhabitants of the parish over the immediate period, and the long term. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Constitution** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Hornby Village Trust is a company limited by guarantee. The company was incorporated on 29 April 2015 as Hornby Village Trust. The company commenced trading on 17 November 2015. ## **Method of appointment or election of trustees** The management of the Trust is the responsibility of the Trustees who are elected and co-opted under the terms of the scheme. ## **Organisational structure and decision making** There are 8 Trustees who sit on a Committee of Society Representatives (COSR). The COSR has representation from all the user groups and is the formal mechanism for dialogue between users, the community at large and the Management Committee. The COSR meet quarterly. ## **Policies adopted for the induction and training of trustees** Whilst there is no formal training or induction process, the Trustees are familiar with the objectives of the Trust and, through an informal process, are brought in to the body of Trustees. The Trustees rely on their life experiences and common sense to make any decisions relating to the Trust. ## **Related parties** The Company has a wholly owned non-charitable subsidiary company Hornby Village Trust Trading Limited (company number 09541606), the principle activity of which is the running of the bar at Hornby Institute. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Company number** 09567950 (England and Wales) ## **Registered Charity number** 1163973 2 HORNBY VILLAGE TRUST Trustees' Report for the Year Ended 31st March 2023 ## **Registered office** Hornby Institute Main Street Hornby Lancaster Lancashire LA2 8JR ## **Trustees** J E Sakne P Seber C Smith A Griffiths C A Hatton (resigned 16.9.23) Murton C Battersby C Murton Lavelle J Townsend (appointed 16.9.23) V Carter Clowes (appointed 16.9.23) S Roberts (appointed 16.9.23) ## **Independent Examiner** David Wootton & Co Main Street Wray Lancaster LA2 8QA Approved by order of the board of trustees on 16th September 2023 and signed on its behalf by: Caroline Battersby (Dec 22, 2023 14:44 GMT) C Battersby - Trustee 3 Independent Examiner's Report to the Trustees of Hornby Village Trust ## **Independent examiner's report to the trustees of Hornby Village Trust ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2023. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. 4 Independent Examiner's Report to the Trustees of Hornby Village Trust ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Wootton The Chartered Institute of Management Accountants David Wootton & Co Wray Lancaster 16th September 2023 5 HORNBY VILLAGE TRUST Statement of Financial Activities for the Year Ended 31st March 2023 |Unrestricted
Restricted
fund
fund
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
6,998
-
**Charitable activities**
Grant Making
-
-
Room Rental Income
22,421
-
Other trading activities
2
40,869
-
**Total**
70,288
-
**EXPENDITURE ON**
Raising funds
48,326
-
**Charitable activities**
Room Rental Income
32,087
-
**Total**
80,413
-
**NET INCOME/(EXPENDITURE)**
(10,125)
-
**RECONCILIATION OF FUNDS**
Total funds brought forward
32,440
-
**TOTAL FUNDS CARRIED FORWARD**
22,315
-|2023
Total
funds
£
6,998
-
22,421
40,869
70,288
48,326
32,087
80,413
(10,125)
32,440
22,315|2022
Total
funds
£
14,467
18,499
10,488
24,258
67,712
31,654
23,870
55,524
12,188
20,252
32,440| |---|---|---| The notes form part of these financial statements 6 HORNBY VILLAGE TRUST Balance Sheet 31st March 2023 |Unrestricted
Restricted
fund
fund
Notes
£
£
**FIXED ASSETS**
Investments
6
100
-
**CURRENT ASSETS**
Debtors
7
6,781
-
Cash at bank
20,836
-
27,617
-
**CREDITORS**
Amounts falling due within one year
8
(5,402)
-
**NET CURRENT ASSETS**
22,215
-
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
22,315
-
**NET ASSETS**
22,315
-
**FUNDS**
9
Unrestricted funds
**TOTAL FUNDS**|2023
Total
funds
£
100
6,781
20,836
27,617
(5,402)
22,215
22,315
22,315
22,315
22,315|2022
Total
funds
£
100
8,175
29,578
37,753
(5,413)
32,340
32,440
32,440
32,440
32,440| |---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006. The notes form part of these financial statements continued... 7 HORNBY VILLAGE TRUST Balance Sheet - continued 31st March 2023 The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 16th September 2023 and were signed on its behalf by: Caroline Battersby (Dec 22, 2023 14:44 GMT) C Battersby - Trustee The notes form part of these financial statements 8 HORNBY VILLAGE TRUST Notes to the Financial Statements for the Year Ended 31st March 2023 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. continued... 9 HORNBY VILLAGE TRUST Notes to the Financial Statements - continued for the Year Ended 31st March 2023 ## **2. OTHER TRADING ACTIVITIES** **----- Start of picture text -----**
|||| |---|---|---| |2023|2022| |£|£| |Fundraising events|40,869|24,258| **----- End of picture text -----**
## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022. ## **Trustees' expenses** Trustees only received reimbursed expenses. ## **4. STAFF COSTS** The average monthly number of employees during the year was as follows: **----- Start of picture text -----**
||||| |---|---|---|---| |2023|2022| |Administration|2|2| |No employees received emoluments in excess of £60,000.| |COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES| |Unrestricted|Restricted|Total| |fund|funds|funds| |£|£|£| |INCOME AND ENDOWMENTS FROM| |-| |Donations and legacies|14,467|14,467| |Charitable activities| |-| |Grant Making|18,499|18,499| |Room Rental Income|10,488|-|10,488| |-| |Other trading activities|24,258|24,258| |Total|67,712|-|67,712| **----- End of picture text -----**
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ## **EXPENDITURE ON** continued... 10 HORNBY VILLAGE TRUST Notes to the Financial Statements - continued for the Year Ended 31st March 2023 **----- Start of picture text -----**
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
fund funds funds
£ £ £
-
Raising funds 31,654 31,654
Charitable activities
Room Rental Income 23,870 - 23,870
Total 55,524 - 55,524
NET INCOME 12,188 - 12,188
RECONCILIATION OF FUNDS
-
Total funds brought forward 20,252 20,252
TOTAL FUNDS CARRIED FORWARD 32,440 - 32,440
6. FIXED ASSET INVESTMENTS
Shares in
group
undertakings
£
MARKET VALUE
At 1st April 2022 and
31st March 2023 100
NET BOOK VALUE
At 31st March 2023 100
At 31st March 2022 100
There were no investment assets outside the UK.
**----- End of picture text -----**
continued... 11 HORNBY VILLAGE TRUST Notes to the Financial Statements - continued for the Year Ended 31st March 2023 ## **7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Trade debtors
Amounts owed by group undertakings||2023
£
956
5,825|2022
£
850
7,325| |---|---|---|---| |||6,781|8,175| ||||| |**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors||2023
£
5,402|2022
£
5,413| ||||| |**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund|At 1.4.22
£
32,440|Net
movement
in funds
£
(10,125)|At
31.3.23
£
22,315| |**TOTAL FUNDS**|32,440|(10,125)|22,315| ||||| |Net movement in funds, included in the above
**Unrestricted funds**
General fund|are as follows:
Incoming
resources
£
70,288|Resources
expended
£
(80,413)|Movement
in funds
£
(10,125)| |**TOTAL FUNDS**|70,288|(80,413)|(10,125)| continued... 12 HORNBY VILLAGE TRUST Notes to the Financial Statements - continued for the Year Ended 31st March 2023 ## **9. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Net
movement
At 1.4.21
in funds
£
£
20,252
12,188
20,252
12,188|At
31.3.22
£
32,440
32,440| |---|---|---| Comparative net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund|Incoming
Resources
resources
expended
£
£
67,712
(55,524)|Movement
in funds
£
12,188| |---|---|---| |**TOTAL FUNDS**|67,712
(55,524)|12,188| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Net
movement
At 1.4.21
in funds
£
£
20,252
2,063
20,252
2,063|At
31.3.23
£
22,315
22,315| |---|---|---| continued... 13 HORNBY VILLAGE TRUST Notes to the Financial Statements - continued for the Year Ended 31st March 2023 ## **9. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund|Incoming
Resources
resources
expended
£
£
138,000
(135,937)|Movement
in funds
£
2,063| |---|---|---| |**TOTAL FUNDS**|138,000
(135,937)|2,063| ## **10. RELATED PARTY DISCLOSURES** The Charity sold goods and services, at cost, to its subsidiary trading company, Hornby Village Trust Trading Company Limited, totalling £3,500 (2020 £1,500). At 31st March 2023 there was £1,500 owed to the Charity. 14 HORNBY VILLAGE TRUST Detailed Statement of Financial Activities for the Year Ended 31st March 2023 |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**Other trading activities**
Fundraising events
**Charitable activities**
Room Rental
Grants
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Wages
Events
**Charitable activities**
Rates and water
Insurance
Light and heat
Telephone
Sundries
Licence Fees
Office Costs
Carried forward|2023
£
6,998
40,869
22,421
-
22,421
70,288
28,689
19,637
48,326
2,591
4,750
13,195
605
963
658
640
23,402|2022
£
14,467
24,258
10,488
18,499
28,987
67,712
23,324
8,330
31,654
1,686
3,635
8,027
284
1,152
180
632
15,596| |---|---|---| This page does not form part of the statutory financial statements 15 HORNBY VILLAGE TRUST Detailed Statement of Financial Activities for the Year Ended 31st March 2023 |**Charitable activities**
Brought forward
Equipment
Waste
Repairs and Renewals
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net (expenditure)/income**|2023
£
23,402
2,281
1,014
5,090
31,787
300
80,413
(10,125)|2022
£
15,596
-
805
7,169
23,570
300
55,524
12,188| |---|---|---| This page does not form part of the statutory financial statements 16 ## HVT002 Hornby Village Trust Accounts 2023 Final Audit Report 2023-12-22 Created: 2023-12-22 By: David Wootton (david@woottonandco.com) Status: Signed Transaction ID: CBJCHBCAABAAmLGZHW9GqfHwRvE-I9mTEEu06EAZGlt- ## "HVT002 Hornby Village Trust Accounts 2023" History Document created by David Wootton (david@woottonandco.com) 2023-12-22 - 1:51:16 PM GMT- IP address: 5.83.9.74 Document emailed to David Wootton (david@woottonandco.com) for signature 2023-12-22 - 1:52:19 PM GMT ## Document e-signed by David Wootton (david@woottonandco.com) Signature Date: 2023-12-22 - 2:07:53 PM GMT - Time Source: server- IP address: 5.83.9.74 ## Document emailed to cgdbattersby@gmail.com for signature 2023-12-22 - 2:07:55 PM GMT ## Email viewed by cgdbattersby@gmail.com 2023-12-22 - 2:42:58 PM GMT- IP address: 5.83.9.11 Signer cgdbattersby@gmail.com entered name at signing as Caroline Battersby 2023-12-22 - 2:44:09 PM GMT- IP address: 5.83.9.11 ## Document e-signed by Caroline Battersby (cgdbattersby@gmail.com) Signature Date: 2023-12-22 - 2:44:11 PM GMT - Time Source: server- IP address: 5.83.9.11 Agreement completed. 2023-12-22 - 2:44:11 PM GMT