## **Trustees’ Annual Report for the period** **From** 1[st] April 2023 **To** 31[st] March 2024 **Charity name:** Leicester Forest East Community Library **Charity registration number:** 1163963 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote for the benefit of the residents of
Leicester Forest East and the surrounding
areas and communities the provision of a
community library service for recreation and
or other leisure time occupation of
individuals who have need of such facilities
by reason of their youth, age, infirmity or
disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and
with the object of improving the condition of
life of the said residents| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provision of a Lending Library Service on
behalf of Leicestershire County Council. Hire
of library and other income generation
activities that will allow the volunteers,
members, and trustees of the Community
Library in Leicester Forest East to afford to
operate and continue to provide a lending
library service in Leicester Forest East.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
issued by the Charity Commission on public
benefit and have taken it into account when
making decisions where the guidance is
relevant.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable. Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The library is completely dependent on its
volunteers, who carry out all necessary tasks
to keep the library operational. The Charity is
extremely grateful for their commitment of
time, help and support. We currently have a
total of 37 volunteers having gained 11 new
volunteers in the year, whilst losing just 4.| |---|---|---| |Other||Not applicable.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Achievements of the Charity over the last
year:

The library continues to be open to
the public for 21 hours each week. A
library for the community run by the
community.

The total of books issued in year was
10,426, an increase on the previous
year total of 9,144. Total number of
new library joiners in year: 340.
Number of active borrowers has
increased from 1,725 to 1,846.

Regular activities during the year for
the benefit of the community – Coffee
and Chat once a week especially
popular with the older age group;
Craft group; Knitting group; Coffee
morning first Saturday each month;
new Book Club established.

Library and meeting rooms hired on a
regular basis generating income for
the library – LE3 Ladies group, Knit
and Natter group, Tuesday Teapot
club and the Goldie group.

Other successful events have
included Diwali celebrations, two
Quiz nights and two Bingo nights,
three successful Craft Fairs and a
Volunteers Social.

Regular class visits from the local
school coming into the library,
particularly from the younger age
groups. These have been very
successful, often bringing their
parents in to join them as a direct
result of their visits.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against|Para 1.41|Our ongoing objective is to expand on the
existing levels of service and availability of
the library service and its facilities to the| |objectives set||local community.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|More fundraising activities were organised
during the year but we still feel that we are
not attracting the wider community,
particularly working class families with
younger children. This is despite working
hard to increase our social media presence
where possible.| |Investment performance
against objectives|Para 1.41|The Library aims to maximise returns on
surplus capital in safe, non-speculative
investments.| |Other||Not applicable.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity remains in a very strong
financial position as at the end of March
2024.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are a not-for-profit organisation and all
funds received or generated directly support
the purposes of the Charity and
sustainability of the library. Surpluses are
carried forward towards future running costs
and we seek to retain sufficient reserves to
cover events or situations that may occur.| |Amount of reserves held|Para 1.22|£95,151| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Apart from the receipt of various grants the
library derives its income from fundraising
events, coffee meetings, sales of
refreshments, individual donations, room
hire and other organised groups that make
use of the library facilities.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|All funds are invested back into the library
and directly support our key objectives and
provision of library services.| |A description of the principal
risks facing the charity|Para 1.46|We are fortunate to have built up a healthy
financial reserve along the way but cannot
afford to be complacent, continually thinking
of new ways and ideas to generate much
needed income to cover the ever growing
costs and expenditure for energy bills,
repairs, insurance and refurbishments etc.| |---|---|---| |Other||Not applicable.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Foundation Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|A trustee must be appointed by a resolution
passed at a properly convened meeting of’
the Charity trustees. ln selecting individuals
for appointment as charity trustees, the
charity trustees must have regard to the
skills, knowledge and experience needed for
the effective administration of the CIO.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Continued training by LCC staff for new
volunteers, and ongoing for existing
members of staff. Refresher training is
always beneficial for all staff.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We have a Trustee Committee of 7
members who manage the library.
Leicestershire County Council have
appointed an officer to support all
Community Managed Libraries in the county.| |Relationship with any related
parties|Para 1.51|We are a member of a CML cluster group
who have quarterly meetings to discuss and
assist each other with problems that arise.
We continue to appreciate the cheerful and
willing support that we receive from our Hub
at Wigston, as well as the regular visits from
our Support Officer and Trainer.| |Other||Not applicable.| ## **Reference and Administrative details** |Charity name|Leicester Forest East Community Library| |---|---| |Other name the charity uses|No other names| |Registered charity number|1163963| |Charity’s principal address|76 Rushmere Walk
Leicester Forest East
Leicester. LE3 3PD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lynn Ashton|||| ||Tara Pankhania|||| ||Marilyn Pile|||| ||Teresa Robinson|Secretary||| ||Georgina Robson|Volunteer Co-
ordinator||| ||Martyn Luczka|Treasurer||| ||Paul Turner|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| ||Not applicable|| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** Not applicable Declarations Th• tr￿t•￿ dxlwrn that tlw hav•approvod th• tnAt••J' fgPOrtiboY•. 81on•d on boh•llof tho ch•rfty'• IF￿•B•S Full Mm•(Il posh1¢￿ S•¢r•i•ry. c￿1. ¢¢¢1 Ec>C4ifvSA RfAsofyI CHAIR I￿￿fEE 1¥.09.Iik ## LEICESTER FOREST EAST COMMUNITY LIBRARY ## INCOME AND EXPENDITURE ACCOUNT FOR THE 12 MONTHS ENDING 31ST MARCH 2024 |INCOME
General Sales
Clubs, Societies
Room Hire
Donations
100 Club
Fundraising Events
Miscellaneous
LCC Support Grant
LCC s106
LFE Parish Parish Council Grant
Blaby DC Grant
Bank Interest
EXPENDITURE
General Running Costs
Electricity
Gas
Telephone
Water
Insurance
Cleaning
Waste Collection
PPS
100 Club
Fundraising Events
Miscellaneous
Repairs & Renewals
Capital Expenditure
Deficit/Surplus for the Year||12 months
to
31.03.2024
£
2,366.87
3,771.90
2,745.00
825.11
1,003.00
2,334.92
39.01
-
3,954.01
1,523.20
-
1,619.06
**20,182.08**
1,096.28
2,571.65
2,548.46
437.14
679.09
736.99
1,023.71
412.88
421.97
461.50
278.70
995.79
2,612.99
7,800.00
**22,077.15**
**1,895.07**
|12 months
to
31.03.2023
£
1,565.17
3,299.59
2,175.26
602.66
844.00
3,037.66
37.75
-
5,349.51
-
-
469.22| |---|---|---|---| ||||**17,380.82**| ||||496.60
1,859.73
1,275.73
491.72
620.45
728.04
951.94
843.36
438.50
427.00
244.12
636.48
4,219.22
-| ||||**13,232.89**| ||||| ||**-**||**4,147.93**| BALANCE SHEET AS AT 31ST MARCH 2024 ## Represented by: |Balance Brought Forward at 1st April 2023
Deficit/Surplus for the Year|HSBC Current Account
Co-operative Bank
Cambridge & Counties Bank 95 Days
Hampshire Trust Bank 1 Year Bond
Cash Banked After Year-End
Till Float
Coffe Morning Float
97,045.64
1,895.07
-
Represented by:
HSBC Current Account
Co-operative Bank
Cambridge and Counties 95 Days
Hampshire Trust Bank 1 Year Bond
Cash Banked After Year-End
Till Float
Coffe Morning Float
**95,150.57**|-
30,759.10
20,000.00
45,719.22
497.32
35.00
35.00| |---|---|---| |||**97,045.64**| |||-
27,601.35
40,819.95
26,504.27
160.00
35.00
30.00| |||**95,150.57**| |||| |The Accounts have been prepared on a cash basis. The following is for information only:
Outstanding Creditors at Year-End
Opus Gas
-
Opus Electricity
-
-
Outstanding s106 Monies
Expiry Day
Enhancement of Library Facilities
06.06.23
-
Library Stock
06.06.23
-
Library Stock
09.01.24
-
-||| |||| The above Income and Expenditure Account and Balance Sheet, has been prepared from the accounting records of the Leicester Forest East Community Libray, supplied to me by the Treasurer. In my opinion they are in accordance with these records. Signed: Paul Eadie FCA Date: 19.04.24 Membership number 7741236 39 Warren Lane, Leicester Forest East, Leicester LE3 3LW