To
Trustees' Annual Report for the period
Period start date Period end date 01 01 2022 31 12 2022
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1163933
Bybrook Pre School
Charity's principal address Yatton Keynell Village Hall Biddestone Road Yatton Keynell Postcode SN14 7EJ
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|
|---|---|---|---|---|
| Richard Meier | Chair | |||
| Zoe McGinn | Treasurer | |||
| KatyBrown | Secretary | |||
| Alex Ferguson | ||||
| Alison Pratt | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Pre School Learning Alliance Constitution. Type of governing document (eg. trust deed, constitution) Committee consisting of at least a Chair, a Treasurer and a Secretary as How the charity is constituted minimum (eg. trust, association, company) Committee members are elected or re-elected each year at the Annual Trustee selection methods General Meeting held in January (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
2
To provide good quality childcare to children aged 2-4 years in a welcoming village setting. Summary of the objects of the charity set out in its governing document
Year on year we continue to offer top quality childcare to support local families and we continue to be the main feeder for those children attending Bybrook Valley Primary School.
We offer Breakfast Club and Afterschool club which attracts local children and supports working parents in the village and surrounding areas. We also run a holiday club during each of the school holidays (except Christmas) which is open to both preschool and primary school aged children.
Summary of the main ln planning our activities for the year, we kept in mind the Charities activities undertaken for the Commission guidance on Public Benefit at our Trustee meetings. New public benefit in relation to members are advised to read all guidance issued on Public Benefit. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
3
Our committee is run by volunteers who make up our Chair, our Treasurer and our Secretary. Their contributions include, but are not inclusive to, attending monthly committee meetings, making decisions on behalf of the Preschool and helping to fundraise for the Preschool.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
4
Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
We aim to provide good quality childcare all year round. This year we continued to run our Holiday Club during each school holiday (except Christmas) Our holiday clubs are well attended by both preschool children and school aged children both from our village as well as surroundings villages and towns. We have extra staff that work during the holidays and can also provide hours for our regular preschool members of staff.
Our numbers have increased over the year and our finances are also in good order.
With those children starting school in September we have concentrated on rising 5s activities and school readiness.
We have tried to extend our resources where possible and this year we purchased new items for both indoor and outdoor use.
We continue to use Tapestry to update our parents and keep them informed as to how their child has spent their sessions.
We use outside visitors / organisations and companies who come in to run sessions for the children. The dance groups were particularly popular. We also took our school leavers on a trip.
We were kindly given donations this year from the Yatton Keynell Fete Committee, Castle Coombe Car Boot and Yatton Keynell Events for which we were very grateful for.
Section E Financial review
5
Brief statement of the
charity’s policy on reserves
We have a savings account held at our main bank for reserves. This is held to pay for salaries and any outstanding rent should the Preschool need to close and have to pay redundancies.
Details of any funds materially in deficit
Not Applicable
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Bybrook Preschool receives general funds (including but not exclusively, invoicing and the local education grant) and restricted funds (including but not exclusively, inclusion support funding and Early Years Pupil Premium, EYPP) We also hold fundraising events throughout the year.
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General funds are available for use in running the Preschool and restricted funds are limited to the particular purpose as set in the terms and condition of the grant or as specified in the funding or grant agreement.
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Our expenditure pays for staff wages and rent as well as resources to enhance the services and childcare facilities that we are able to offer.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Zoe McGinn
Full name(s) Zoe McGinn
Position (eg Secretary, Chair, Treasurer etc)
Date 12/10/2023
6
Bybrook pre-school Annual Income & Expenditure 1st January 2022 - 31st December 2022
| INCOME Playgroup Fees Fund Raising Grant Other income Covid support receipts Interest Total OUTGOINGS Wages Pensions Training Rent Snacks and direct expenses Resources/craft/toys IT software Staff welfare Trips/visitors Advertising Subscriptions Food vouchers Telephone Repairs Insurance Accountancy Equipment Bank charges Income Outgoings Net Profit Balance Brought Fwd Net Profit Transfer (to)/from savings Petty cash additions Increase in capital items Decrease in creditors Increase in debtors Balance of Account Opening balance Transfer (to)/from CA Interest |
2022 2021 103712 83274 3180 955 0 152 0 0 0 0 92 2 106984 84383 74931 59380 3894 3258 515 448 9568 11472 3635 4734 1842 1960 0 0 495 0 355 400 330 306 1076 220 0 0 278 243 0 0 871 856 492 0 0 0 81 105 98362 83382 106984 84383 98362 83382 8622 1001 38895 37896 8569 999 0 0 0 0 0 0 0 0 0 0 47464 38895 Current Account 14033 14031 54 2 14087 14033 Deposit Account |
|---|---|
BYBROOK PRESCHOOL Statement of assets and liabilities As at 31st December 2022
| Cash funds Bank current account Savings account Total cash funds Assets retained for the charity's own use Computers, faxes etc Tables and chairs Toys Debtors Liabilities Wages & PAYE |
2022 Unrestricted funds £ 47,464 14,086 61,550 Current value 0 0 0 0 0 0 |
2021 Unrestricted funds £ 38,895 14,033 |
|---|---|---|
| 52,928 | ||
| Current value 0 0 0 |
||
| 0 | ||
| 0 0 |
Signed on behalf of the trustees:
Independent examiner’s report to the trustees of Bybrook Preschool
I report to the trustees on my examination of the accounts of the Bybrook Pre School for the year ended 31 December 2022, which are set out on pages 1 to 2.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Charities Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Karen Crawford Relevant professional qualification or body: ICAEW Address: Chapps Farmhouse, Slaughterford Mill, Slaughterford, Chippenham, Wiltshire, SN14 8RJ.
Date: 10.10.23