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2023-10-31-accounts

intoTRI

(Charitable Incorporated Organisation) Charity No: 1163918

Annual Report & Financial Statements

Financial Year 2022/2023

INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TABLE OF CONTENTS

TABLE OF CONTENTS

1 TRUSTEE REPORT........................................................................................................................... 3
1.1 REFERENCES AND ADMINISTRATIVE DETAIL................................................................................ 3
1.2 OBJECTIVES, ACHIEVEMENTS & PERFORMANCE......................................................................... 4
1.2.1
Event Formats ........................................................................................................................................ 5
1.2.2
Volunteers & Partners ........................................................................................................................ 6
1.3 STRUCTURE, GOVERNANCE AND MANAGEMENT...................................................................... 6
1.4 FINANCIAL REVIEW......................................................................................................................................... 7
2 INDEPENDENT EXAMINER’S REPORT..................................................................................... 9
3 STATEMENT OF FINANCIAL ACTIVITIES........................................................................... 10
4 BALANCE SHEET........................................................................................................................... 11
5 NOTES TO THE FINANCIAL STATEMENTS....................................................................... 12

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TRUSTEE REPORT

1 TRUSTEE REPORT

1.1 REFERENCES AND ADMINISTRATIVE DETAIL

Trustees Michael Burkert Simon J Dodd Coralie F Davison Christian Penfold Simon D Currey Frederique Sullivan Karen L Sherry Principal Office 2 Severn Court, May Bate Avenue Kingston upon Thames KT2 5US Organisation intoTRI is a Charitable Incorporated Organisation (CIO), Charity No 1163918, governed by its Foundation Model Constitution.

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TRUSTEE REPORT

The Trustees present their report along with the financial statements of the charity for the year ended 31 October 2023. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of recommended practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), (effective 1 January 2015), Charities SORP (FRS102).

1.2 OBJECTIVES, ACHIEVEMENTS & PERFORMANCE

In this eighth period of operation, intoTRI was aiming to build on the experience from previous years, delivering a range of event formats to further the charity’s mission to ‘Inspire active lives through triathlon’.

Core objectives:

intoTRI provides an introduction to triathlon for primary and secondary school age children, as well as an opportunity for later adopters across a diverse set of communities. By offering event distances from Scootathlon (5-8 years), Mini Tri (8-16 years) to Super Sprint, Sprint and Olympic distance events, intoTRI engages with the whole family unit, embedding a lifestyle change towards active, healthy living. The removal of social and financial barriers, either through free entry (Free Tri Series, Mermaid Cup) or 50-100% discounts for participants bringing a volunteer to the events (Cornish Tri Series), allows for participants from all backgrounds to try a triathlon within a safe, professional environment.

The build-up of a series of events with points accumulated throughout the season (Cornish Tri Series, Mermaid Cup, Cornish Triathlon School League) has proven to boost regular participation. A retention rate of over 80% shows that intoTRI is delivering on its aim to promote healthy recreation. Operating in locations that range from some of the most deprived areas in the UK to the leafy areas outside London, intoTRI events increase social cohesion, creating a community and support network of athletes and volunteers actively pursuing healthy lifestyles.

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TRUSTEE REPORT

1.2.1 Event Formats

Event formats have included:

FreeTri Series

To promote healthy recreation, intoTRI established and manages the world’s first free entry triathlon series, hosting monthly events at Walton-on-Thames, open to people of all ages, abilities and social backgrounds. Now in its seventh year, the series was scheduled to run from April to September.

The FreeTri Series benefitted from the successful delivery of a junior triathlon camp in August, word of mouth promotion and the continuing appeal of the roll out of a bespoke NFC chip timing system in 2019. This was evidenced by strong demand for ‘Starter Kits’ from athletes new to intoTRI and the FreeTri Series. 36% of all entries into the FreeTri events held in 2023 included a ‘Starter Kit’. ‘Starter Kits’ contain NFC bracelets, allowing athletes to track and compare their performance throughout the season. As all NFC bracelets are designed to be used again and again at future events free of charge, the timing system strengthens the community feel of the Free Tri events, sparking healthy competition within the community across all age groups.

To further encourage novices to take up the sport, intoTRI operates ‘neutralised’ transition zones at the Free Tri Series, allowing participants to change in a changing room, which has been shown to boost participation of novices and female participants in particular. A lack of cut-off times at all intoTRI events further encourages new adopters to have a go, promoting finishing over winning.

Cornish Tri & Mini Tri Series

Over the past years, intoTRI built the Cornish Tri and Mini Tri Series into South West England’s biggest triathlon event series, comprising multiple locations across the South West. The 2023 Series featured 6 events, including pool and open water triathlons, from May to September, spanning locations from Falmouth to Tavistock.

The offer of a ‘Race Pass’, allowing athletes to enter multiple events in the Cornish Tri Series at a discount, incentivised regular physical exercise through training and event participation. The inclusion of non-timed scootathlon (scoot/bike/run) and micro duathlon (run/bike/run) events for 5-8 year olds at all Cornish Tri locations and the offer of shorter super sprint distances for all adult events continued to broaden the appeal of the series.

Junior participation figures continued to be heavily influenced by the change in consumer behaviour post the Coronavirus pandemic (Covid-19) as well as the cost of living crisis in the UK. Adult participation on the other hand was in line with pre-Covid

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TRUSTEE REPORT

sign ups (on a per event/like for like basis), spearheaded by record attendee figures for the season finale in Falmouth. Event entries across all 6 events in the Series averaged 106 children and 139 adults (compared to 105 children and 147 adults in 2022).

For the first time, all Cornish Tri Series events were delivered by Ben Kent as event director under a franchise contract with intoTRI. Ben has proven himself throughout the season and will be running the Cornish Tri Series events under the intoTRI brand again in 2024.

1.2.2 Volunteers & Partners

The trustees would like to extend a big thank you to all the amazing volunteers supporting our work. Under the leadership of the Chair of Trustees, volunteers play an instrumental role in the delivery of all intoTRI events. With 10-75 volunteers needed for each event in the calendar, the build-up and maintenance of a network of over 500 volunteers over the course of the season continues to be one of the biggest challenges and achievements of the charity.

The Board of Trustees would also like to express its gratitude to all benefactors, event partners, schools and participants. In particular:

1.3 STRUCTURE, GOVERNANCE AND MANAGEMENT

intoTRI is governed by the board of trustees who are the only voting members of the charity. New trustees are nominated by existing trustees and appointed under a deed of appointment. The names of trustees are set out on page 3. The information on page 3 forms part of this report.

The governing document of the charity is the Constitution of a Charitable Incorporated Organisation (Foundation Model Constitution), dated 09-Oct 2015.

The day-to-day management of the charity is undertaken by the Chair of Trustees, Michael Burkert.

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

TRUSTEE REPORT

Risk Management

The trustees have assessed the major risks to which the charity is exposed, in particular, those risks related to the operation and finances of the charity, and are satisfied that systems are in place to mitigate exposure to the major risks, although it is recognised that systems can only provide reasonable, not absolute, assurance that the underlying risks are being appropriately managed. These systems are reviewed at least once a year.

The trustees have identified specific risks pertaining to event delivery, safeguarding, governance, finance, reputation and compliance. To the extent practicable, these risks have been mitigated through the charity’s procedures, policies and reporting structures and are monitored by the board of trustees through an annual review process.

Key Management Personnel

The trustees, and Chair of Trustees in particular, are the key management personnel of the charity, in charge of directing, controlling and operating the charity on a dayto-day basis. All trustees give their time freely and no trustee has received remuneration for their role as trustee in the year. Details of payments to trustees for services provided to the charity outside the scope of their trustee role and trustee expenses are disclosed in the notes to the financial statements.

1.4 FINANCIAL REVIEW

During the year ended 31 October 2023 total income was £59,350 (2022: £59,765) and expenditure was £55,856 (2022: £62,347). The charity therefore made a gain of £3,494 for the year (2022: (£2,582) loss). This has increased the cumulative surplus achieved in previous periods to £4,809 (2022: £1,315).

Reductions in triathlon related activities were expected across the board for the 2023 season due to shifting consumer behaviour following the Coronavirus pandemic. Furthermore, profitability may be negatively impacted for the foreseeable future as the cost-of-living crisis leads to shrinking participation figures and/or loss of income from sponsorships.

Reserves Policy

The trustees have considered the need for reserves to be maintained by the charity and have concluded that, at normal levels of activity, an appropriate target would be to build up reserves to an amount equivalent to the operational costs of two cancelled Cornish Tri Series event. This would amount to approximately £10,000.

As accumulated reserves at 31 October 2023 were only £4,809, rebuilding reserves will be a priority for intoTri in the 2024 season.

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

Going Concern

intoTRI’s nimble and community driven approach to event management, with low fixed costs, as well as proactive renegotiation of contracts with third party service providers, allowed the charity to preserve its cash position throughout the Covid-19 disrupted event seasons. Taking into account existing cash balances and an available undrawn loan facility of £10,000, the Board of Trustees believes the charity to be financially viable for the foreseeable future. For this reason, the trustees continue to adopt the going concern basis of accounting in preparing the annual financial statements.

Conflicts of Interest

The trustees have a system in place to identify any conflicts of interests that may occur. When a conflict of interest arises, the relevant trustee declares that interest and, if appropriate, agrees to withdraw from any subsequent discussion and decision.

Fundraising

During the period under review, the charity has not engaged in public fundraising, has not used professional fundraisers or commercial participators and has not received any complaints relating to its fundraising practice.

Approved by the trustees on 23-January-2024 and signed on their behalf by:

Michael Burkert

Chair of Trustees

Simon D. Currey Trustee

Coralie F Davison Trustee

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

INDEPENDENT EXAMINER’S REPORT

2 INDEPENDENT EXAMINER’S REPORT

Independent examiner’s report to the trustees of intoTRI Charitable Incorporated Organisation

I report to the trustees on my examination of the financial statements of intoTRI Charitable Incorporated Organisation (“the charity”) for the year ended 31 October 2023.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. The financial statements do not accord with those records; or

  3. The financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed:

Name: L O C CORNWELL FCCA Address: 194 Stanley Road Teddington TW11 8UE

Date: 23 January 2024

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

STATEMENT OF FINANCIAL ACTIVITIES

3 STATEMENT OF FINANCIAL ACTIVITIES

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

BALANCE SHEET

4 BALANCE SHEET

Approved by the trustees on 23-January-2024 and signed on their behalf by:

Michael Burkert

Chair of Trustees

Simon D. Currey Trustee

Coralie F Davison Trustee

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS

NOTES TO THE FINANCIAL STATEMENTS

5 NOTES TO THE FINANCIAL STATEMENTS

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INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS NOTES TO THE FINANCIAL STATEMENTS A((￿￿￿ pdlde5 ¢thlryJeO) Cashat bank ITr Pond Cash At knk and tssh In har￿ Ir￿udeS (ash ar￿ sthrt termhl8hl¥ Ilquld InvestYrntswlth a short maturty of three r￿nthS1￿ le55 fr(wnthe datE Df acgui5ltion or openins of the dEw51t IY 5inylar acrount. FIna￿lI Imtrumert5 The charlty onl¥ has firKAndal aS￿S and finar￿al 11a￿1[tIesthat quallfy as h￿c￿nar￿al IrkStrur(nts. Bas[Cflnar￿al ill5trunnts are initially rEw8ni5ed at traI￿rI10￿valUe. Cr4dt£<SAThI provl£k)r£ Creditors and provisions are recoBni5ed where tharity ha5 a present obli8aiion re5uIiiDB from a past event that wlll wob3￿Y result In the transfer of fvndsto a thlrd party and the ￿n￿Unt due to s&tle the obllgatlon (an be rrEa5ured or e51irr¥ted reliably. Creditiys and provisionsare nOrn￿llY re￿nISed at their 5ettlerrEnt aryyjnt after all<Ay1￿ for any trade diSCDUm5 due. lY￿1r￿M￿ drltablè artKfhl¢s 2022 DonatSonsfrom event partlup3nts Evert entry fees Frarthlse Fees 1.239 55.271 2.000 575 54177 4610 Commeraal partnerships Payment prf￿￿nI fees Vendor fees Ottr￿r irKon 525 600 80 Total It¥tsM4 59,765 AThwly￿5DI oTrdwrftalAe wrllvltlE5 2022 Evert mèna8ement serv1￿5 Evert cotts 54643 30.LKKI 14,574 FranthiSÈ fÈeg Aihèrtlsing and womDtlon<k)Sts ter1￿5 permits Vdunteer IncEntive5 Rent of faolitie5and equipwnt Awards and prizes Travel, a(comm￿￿tIon and ot￿r eyrEes InsuraMÈ 23 244 310 1,342 2.218 54 655 504 Wèblsoftwarè m3lntènanc D*prÈtlatlon At¢wntartv IM￿rt dutie5 Office ￿St$ 1,811 139 95 136 62,347 Total expernltwe S5￿56 13

INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS NOTES TO THE FINANCIAL STATEMENTS 4 Net Incomeforthe perlod ThisisstÈted after chaTging'. 2023 2022 Serwice5provided by atru5tee INoteS1 Depreciion Independent exarnineT'srernuneration 240 480 5 Trustee remuneratlon. benelStsand expenses No trusteehasbeen paid any rununeration or received any other benefit50r rembursementof expen5e5forthwr roleas è trustee. 6 oiher related partytrartsattlons Thetharity htssenter￿ into a servitea8reement with thechairoftrustees. Mithael Burkert. Underthis agreement. theservlcesto be provlded IncludethedellveryofthecharitysoblSgatlonsundera franchisea8reement with Ben Kent fortheCornishTri Serieseventsaswell asthe subsequent saleofthe CornishTri business. Fee5payableto Michael BurkertforservIc￿ ddivered in theyear amounted to £25,00012021n2.. £30,000lI pIu5£9,818 in deferred payrnent5forthe previousfiveCornishTri 5ea50n5. triggered bythe5aleoftheCornishTri events. In addition, duringtheyear, Michad Burk¢Yt was rmbursed E941 f0rèXpÈn￿ incurred bythetompanyon behalfofthecharityl2021n2.. £4.8881. Servicesprovided bythetharityto Michael Burkert durin8theyear included sellin8tim1n8d￿IteSto athletesfor useat £ert8Sn of the£harlty'strlathlon events and promotingonethreedaytrl8thlon camp for xhool children duringthesummer holidays. Income rec•Yed bythecharity fortheseservicesasan agent ofmichael Burkertwere£l,693 and £2,195 respectivdy. Theseamountswerepaid to Micha Burkert and have not been included a5incorneofthecharitv. 7 T&Yaiion Thecharity isexemptfrom corporation tax as all its incomeischaritableand i58pplied forcharitable purpose 8 Credltorsand p￿￿￿0￿5.. amountslalllnRdue ￿thIn oneyear 2023 2022 Creditorsand atcruals Event credits Store Credlts Volunteer credits 240 9,818 2,390 240 9,817 3400 12,448 13.457 14

INTOTRI ANNUAL REPORT & FINANCIAL STATEMENTS NOTES TO THE FINANCIAL STATEMENTS 9 Movementslnfunds Atl November 2022 At31 October 2023 Income Expenditure UnrestrS£ted funds.. General funds 1.315 59,350 55,856 4.809 Total unrestrlcted funds 1.315 59,350 55,856 4,809 10 Legal 5tstU50fthe chwlty Thecharity isacharitable Incorporated Organisation I'CIO'I and hasno sharecapital. The membersof theCIOarethetrustee5. IftheCIOiswound up,themember5haveno liabilityto contributeto its assetsand no personal re5pDn5ibilityforsettlingitsdebt53nd liabilitie 15