## **ILKLEY ARTS REGISTERED CHARITY NUMBER 1163861** ## **UNAUDITED ACCOUNTS** **FOR THE PERIOD TO 31ST DECEMBER 2020** **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ||**Pages**| |---|---| |**Trustees Report**|3 to 7| |**Independent Examiners**|| |**Report**|10| |**Income and Expenditure Account**|11| |**Balance Sheet**|12| 2 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Trustee Report 2020** 2020 was an extraordinary year for all of us and the impact on a small charity like Ilkley Arts has been considerable. All our normal activities ceased from the March 2020 with the studio being closed to the public and the planned Castle Yard Arts Festival which was due to take place in October 2020 having to be cancelled too. The government support to rate-paying organisations was invaluable and allowed us to continue to keep the art studio during the lockdown. Ilkley Arts was still keen to offer some uplifting activities to the public and to support the hard hit artistic community and so decided during the summer of 2020 to switch the arts festival planned for October 2020 to a digital event with some in person activities if these were permitted. This event was called Castle Yard Digital Arts Festival. We had by this time been given a grant by Ilkley Town Council to support the original arts festival and we agreed with them to switch this grant to support the digital event instead which allowed us the opportunity to purchase some digital equipment and create some great marketing materials. ## **Background to the Castle Yard Digital Arts Festival** Analysing the footfall from the 2018 Art Trail it was clear that a strong focus of the Trail had been the Manor House and studios around the courtyard with that area accounting for over 50% of the footfall of the entire Trail. Ilkley Arts board agreed that we needed to refresh the Trail and so plans emerged to hold an arts festival in the Manor House and surrounding area in 2020. Plans were well underway but then in 2020 the country was put into lockdown due to the Covid 19 pandemic. The decision was taken to refocus the festival planned for October 2020 as a digital festival with some in person activities where these were permitted. 3 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Summary of Castle Yard Digital Arts Festival** The Castle Yard Digital Arts Festival ran on 10 and 11 October 2020 The Festival focused on around 40 of the Ilkley Arts members and their work and the programme (below) involved live streamed interviews and discussions on Facebook. The weekend also hosted a round table discussion again streamed live on Facebook about the future shape of the cultural organisations in Ilkley post the Covid19 lockdown. Link to roundtable discussion session- - https://www.facebook.com/IlkleyArts/videos/382265449817464 4 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Technical input to support the Festival** The digital festival was a new venture for Ilkley Arts and our thanks go to Arts Council England digital champions who provided some invaluable support to 5 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** us in the run up the festival, to Jeremy Lewis, Ilkley Arts Trustee who worked tirelessly to bring his skills up to speed to run the studio set-up for the festival and to the artists who were involved in the interviews, making films about their work and running the live sessions during the weekend. Many of the interviews and films are still available on the Ilkley Arts Facebook page and are being used by the artists on their own marketing platforms. https://www.youtube.com/watch?v=ZhQ5jrUh7LY ## **In person events during the Festival** Though the majority of the Festival was online Art School Ilkley also run a drawing challenge on the Saturday and a dance, draw and music event on the Sunday morning – again this was a new venture for the Ilkley Arts but was highly successful and will be something that we will repeat in future. Both events were held in the courtyard at the Manor House. The film (available via the link below) was created by Clare Dearnaley pro bono to Ilkley Arts. https://vimeo.com/470610196?fbclid=IwAR1C_3lgoidwnGZUyjiRIb5zBkgOebv - uHUbLl jvMlc8xerFwisZ1KhlBzc ## **Other digital offers** At the time the Festival took place we were not certain if we would be able to allow the public into the Manor House to see the artists’ work that was being exhibited. A filmmaker, Clare Dearnaley was commissioned to make a film of the exhibition in case the public were excluded. In the event the public were permitted to attend the exhibition and the film has become a record of the moment lockdown was announced as well as recording the exhibition. This film was used throughout the Festival. https://www.youtube.com/watch?v=FOfgQnbDdC8 As part of the development of the digital arts festival Ilkley Arts purchased the online subscription for the first year of a new online shop to promote artists’ work – _Discover Ilkley Art_ . The online shop went live at the start of the festival. The site has now been further updated to incorporate the Solar Art Gallery whose home is in the eastern gallery of the Manor House and the merchandising for the Manor House. https://www.discoverilkleyart.co.uk/ 6 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Pop up shops in December** 2 pop up shops for local artists and contemporary makers were held in December in the Ilkley Arts studio – both were really successful events. 7 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Partnership working** Ilkley Arts has continued to develop key partnerships during 2020. Ilkley Arts has been a key player in the creation of the Ilkley Cultural Cooperative. A group which was formed during the first lockdown to be a forum for the key cultural organisations in Ilkley to share knowledge and expertise as well as exploring potential areas of future joint working. The chair of Ilkley Arts has joined the steering group of the team that are leading the Bradford UK City of Culture bid for 2025. The productive partnership with Ilkley Literature Festival continues and there are plans to explore future creative ventures with the ILF in 2021 and beyond. Art School Ilkley continues to be a key partner for Ilkley Arts and a new scholarship scheme for 11 – 18 years old students is planned for 2021. Ilkley Arts is also offering grants to artists to improve and develop their own practice and finance creative exhibitions and events. ## **Conclusion** 2020 has been a difficult year for the organisation and the loss of connection with the public and artists has been hard. However, the importance of creativity for so many during the lockdowns re-emphasises that the charitable aims of Ilkley Arts are even more important as we return to a degree of normality. The festival was a great success in terms of learning both for the Ilkley Arts team and the 40 artists that took part in event. Many of the artists are now using different techniques on their social media platforms as a result of the festival and the Ilkley Arts team are confident that digital content can be incorporated into any future events. The online streamed events reached an audience of over 11K people. Though the individual interaction is hard to determine the event nevertheless reached a significant number of individuals which for a first-time digital festival we felt was a great success. The grant from Ilkley Town Council allowed Ilkley Arts to create some eyecatching social media and film assets that we are sure played a part in driving viewers to the festival events. We were also able to purchase some key pieces of equipment that will continue to be used by artists and Ilkley Arts. Any future events run by Ilkley Arts will now include a digital element. Our thanks go to the Town Council for their continuing support of our organisation. 8 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** 2021 will continue to be a challenge but as the country starts to move towards a great degree of normality Ilkley Arts will be working to engage the public and artists in bringing creativity into everyone’s lives. Sarah Thomas Chair Ilkley Arts Board of Trustees October 2021 ## **Trustees** Sarah Thomas Chair Jo Tinker Jeremy Lewis Libby Jubb Resigned 1[st] September 2019 ## **Structure and Governance** The Charity is a CIO registered 6[th] October 2015 ## **Principal address** 11 Wheatley Avenue Ilkley LS29 8PT 9 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Independent Examiner’s Report** ## **Respective responsibilities of trustees and examiner** It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed **J Kendall ACA 21[st] October 2021** 10 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST DECEMBER 2020** |**Incoming Resources**
Grants and Donations
Ilkley Parish Council (Restricted Grant)
BMDC Covid Rates Grant
Donations
Income generated
Artists Fees
Artists Commission
Nell Bank
Other charitable activities
Membership fees
Studio rental
Gift Aid
Interest received
**Total Incoming Resources**
**Resources Expended**
Insurance
Design and print
Venue and equipment
Website and marketing
Other event costs
Websales costs
Arts Studio - rent and rates
Arts Studio - overheads
Arts Studio - other costs
Book keeping
Sundry
Net movement in funds
**Funds of the Charity**
**Unrestricted Funds**
Unrestricted Funds brought forward
Unrestricted Funds carried forward
Restricted Funds
Total Funds carried forward|**£**
**£**
**£**
**£**
2,000
-
20,000
-
540
2,002
22,540
2,002
-
4,145
234
2,996
0
685
480
722
2,327
1,940
2,026
5,045
260
1,023
5,327
16,556
-
27,867
18,558
-
554
38
2,907
771
1,090
446
1,263
2,359
2,478
1,210
-
7,386
7,800
209
132
795
1,138
100
180
-
308
13,314
17,850
14,553
708
-
7,672
6,964
22,225
7,672
-
-
22,225
7,672
**2019**
**Year to 31st**
**December**
**2020**
**Year to 31st**
**December**| |---|---| ||-
38
771
446
2,359
1,210
7,386
209
795
100
-| ||| 11 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **BALANCE SHEET AS AT 31ST DECEMBER 2020** |**Current assets**
Bank Current Account
Debtors and Prepayments
Total Assets
**Current liabilities**
Trade Creditors
Other Creditors
**Net current assets**|**£**
**£**
**£**
**£**
23,335
8,939
550
1,083
23,885
10,022
(1,660)
(2,350)
-
(1,660)
(2,350)
22,225
7,672
**31st December 2020 31st December 2019**| |---|---| Sarah Thomas October 2021 12 **ILKLEY ARTS YEAR ENDED 31[ST] DECEMBER 2020** **_____________________________________________________________________** ## **Notes to the Accounts AS AT 31ST DECEMBER 2020** ## **1 Accounting policies** The accounts have been prepared in line with the applicable Charity Law in the Jurisdiction of registration. Ilkley Arts has adopted FRS 102 and the Charities SORP. The Charity is exempt from the requirement to prepare a cashflow. The Charity is under the threshold required for independent examination. ## **2 Transfer of Business** On the 1st May 2016 the assets and liabilties of Ilkley Art Trail transferred to Ilkley Arts. ## **3 Grants and Donations** |**Grants**
Ilkley Town Council
BMDC COVID Rates Grant
**Donations**
Sir Rodney Brooke
Other Donations
**Restricted funds**
Ilkley Town Council
**Fund name**
Ilkley Town Council|2020
2020
2020
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£

-
2,000
2,000
20,000
-
20,000
-
-
-
540
-
540
20,540
2,000
22,540
Balance b/f
Incoming
Outgoing
£
£
£
-
2,000
2,000
-
2,000
2,000
**Purpose of restriction**
Support for Digital Festival costs|2019
Total
funds
£
-
-
2,000
2
2,002
Transfers
Balance c/f
£
£
-
-
-
-|2019
Total
funds
£
-
-
2,000
2
2,002
Transfers
Balance c/f
£
£
-
-
-
-| |---|---|---|---| ||||-| ||||| 13