CHALFONT ST GILES MEMORIAL HALL 'iJ TRUSTEES REPORT and ACCOUNTS for the year ended 31st December 2024 Charity No. 1163859
CHALFONT ST GILES MEMORIAL HALL School Lane, Chalfont St. Giles, Bucks, HP8 4JJ Legal and Administrative Infonnatlon Cfwty Nb. 1163859- Regtstl 6 Cttth¥2015 Cr. R. P**hs MS K Martii Mr. K HLLth Mr. A Pen Mr. AJ. Hoa Mr. l.A Jthrtt Mr. G. Jthc Ms. C. Santy MT. S. Kthrtehu E. cW(trn 1 (resiJwJ 11 Mr. D. Fl IndependentEXaMi- Mr. M.J. Bedford Retired Chartered Accountsnt 10 The Blow Chalfonl St Glles HP8 4JD LW Bankpk
Chalfont st Giles Memorial Hall Trustees Report for the year ended 31 December 2024 Intr¢)ductlon The Trustees present their report and accounts for the year ended 31# Decenknr 2024 together wih the report of the Independent Examiner. The Chawont st. Giles Memorial Hall was fuTrJed by wbli¢ subscription from 1919 and constructed in 1923 as a memorial to servicemen from the village. who lost their INes in the Great War. The hall vras exl?nded in 199912000 with the benefft of some restricted fvnd donations. The current incorporated charity was fomied in 2015. Objects of the Charity The Memorial Hall is operated for 'the use of the inhabiiants of the Parish of chaOnI Sl. Gibes or wthin one mile of the Memorial Hall wrthout distinclion of political. rdigious OT Other opinions, inclu(Jing use for.. al Meets"ngs, lectures and classes bl Other fomi$ of recreation and leisure time Oc(PatiOn. the object of inwrovg the condib'ons Cf life for the inhabitants. Organi5i1tional structure The activities ofthe Charity are governed by the Trustees (The Committee) normally meet six tsmes durlng the year. Day to day management is delegated to the offi¢ers report progres5 to each Trustee meeting. Trustees are elected al the Annual General Meeting {AGMI and indude representatj.ves of regular user groups of the Hall and, from time to time. from the Parish Council. Vacanues are filled by coptIon during the year. Nene of the Trustees has any beneficial interest in the chanty nor do they receive any remuneration. The trustees are dosely involved in the cyerats.on and maintenance of the Hall. The Trustees take into account the Chanty Cc4nmiwon's guidance on public benefft when c8ffying out their dLities. 'LlStee li)vestment Puwei's The Tru$lee$ have powers to invest monies not immedialdy required in accordan wilh the Trustee Act 2000. tt is not the policy lo invesl long tefm. Funds held on deposit are regulaty monrtored. R•vlew of A¢tlvltl•$ The Hall is the largest in Chalfont st. Giles and is hired for a varEty of activities induding drama. public meets'ngs and a range of social and leisu events. 2024 has continued the post-pandemic trend for a high level of booknngs. Once again, the Hall has been used most days of the year. The Infant School uses the Hall for variws sthool activities. induding notabty for Scho kJrt¢hes. The number ol bookings increased this year to 63 from 55 in 2023. There were twenty-tsvo familyl¢hildren's parties and private events in 2024. This is a further remarkable posl-pandemic increase. We certainly hope that these cne-off bookings wll continue in 2025 for the benefft and enjoyment of the people of Chalfont Sl Giles. Our regu18r fundraisers have continued to organise events su¢¢es$fully. 2024 was the Hall's Centenary Year and a programme of spea'al fun&raising events was orglS*j. In total the centenary events raised £974 and this helped to aChve an overall fvnd-raising totsl of £10,008. A wonder1 success. The Lottery had a very successful year with an increase in Subriber5 antj ¢x¢e again il was possible to organise tsyo Quiz Nights. The"Centenary' Open Gardens Day in 2024 was well attended. As always. we must thank the fdraising team thelr unstinting support. The overall expenditure was down by £4.600 (saving of 11%) on 2023. Most of this decrease arose from lower repairs and maintenan expenditure, however energy and utility costs also down 11Yts on 2023. $0 some stabilisation after huge intreases last year.
Chalfont St Giles Memorial Hall Trustees Report for the year ended 31 December 2024- continued For 2025, as in 2024, the Hall has negotiated electricity and gas contracts at a fixed rate. so hopefully there should be continuing stsbility on these costs. Total receipts less total payments for 2024 were an inflow of £7,930. Cash fund$ al the yearnd were £68,744 Induded 2024 reeelpts are grants and dcffjalions of £1.500 from CSG Parish Counryl and £750 from 8ucl<s Building Society. These amounts wll be allocated to the m8j.or upgrade of the audio•visual equipment, vthich has already taken place in February 2025. Reserves Pollcy 11 is the trustees, policy to ty to maintain al least a year's running costs in unrestricted cash rtserve8. The trustees a satisfied lh unrestricted reserves at the year-end will do so. The reseNes policy is also intended to ensure that the charty can cope wth occasional $ignrficant rtems of expenditure lo maintain or upgrade the Hall. There are p8rtiuJlar examples of possible such expenditure. whi¢h the trustees have tjIU$$ed. they ore-. Replacement of suspended wooden floor £20,000 Replacement of parts for air source heal pum£12,500 The Trustees asses$ the major risk8 to wthich the charity 1$ exposed and are satisfied that systems are in place lo mitigate exposure to them. Insurance covers èmployers. publ and product liality. personal ac¢ident, and trustees, indemnty as wdl as buildings and contents. New Chair and ngw rolo for Mr A. Hoare th effect from l January 2025 MrA Hoare has stepped d¢Y as Chair and remains as a trustee cwdinating fund-raising. Dr R Perkins 1$ appointed Chair. VoluntrS and staff Members ofthe Committee and the fun&r•8ing group assisl ryth various admnistrative and practical matters during the year. These services a greaty appreciated as is the ¢tfi"bub.0n of other volunteers who provide seNces to the Hall. Independent Examiner Mr. M.J. Bedford has indicated thot he is wiling to ¢tinUe in office. stafemeiil of Tnistees. Responsibilrties Charity law requires the Trustees to ppare finanaal ststements for each finanual year. In preparfng those financial statements the Trustees are required to.. seled suitable ace4)unling policies and appty them consistenuy. - stale whether the policies adopted are in accordance the Tegulatr*n$ and Charity Commi$sk guidance. The Trustees are responsible for keeping prnper accounting reeord$ which discbse with reasonable accuracy at any lime the financial position of the Charity and to enable them to ensure that the financial statements comply the Charities Act 2011. They are also sponsIb for safeguarding the assets of the charity and hence for tskiThJ reasonable steps for the detection and preventK&n of fraud or other irregularities. Approval This report has been approved by the Trustees and signed on their behaff. R. Perkin Chairman Is MaArh 2025
Chalfont St Giles Memorial Hall Independent Examiner's Report on the Accounts l report to the Trustees on my examination of the aco)unts of the Chawont St Giles Memorial Hall {Charity No. 1163859) f¢x the year ended 31 December 2024. Responslbllltles and basls of report A8 the charity trustees you are reSPonbIe for the preplon of the accounls in accordance WTih the qU1mentS of the Charities Ad 2011 ('the Acn. I report in respect of my examination of the Memrial Hall's accounts carrled out ijnder sedion 145 of the Act and In canw'ng t my examination. I have followed all the alcable Directions given by the Charity Commissi¢Jn under section 145{5}(b) of the ACL Independent Examinerfs statement I have completed my examination. I confirm that no matertal matters have CO to my attention in connection th the examinatn gmng me cause to believe that in, any material res. accounting records were not kept in acccfdance wth seth.on 130 ofthe Act., c 2. the accounts do n(* accord wth the acc•)unting records. I have no concems ar+d have come acTOSS no other matters in connection with the examination lo vthich attention Should be drawn in order to enab a pyoper understanding of the accounts to be reached. &'gned Mr. M.J. Bedf¢yd Retired Chartered Actntant 10 The Brow Chalfont St Giles HP8 4JD 18 March 2025
Chalfont St Giles Memorial Hall Receipts and Payments For the year ended 31 December 2024 2023 2024 Rocglpis 15,831 15,286 1.5 8,665 Hre of Fkl 15,934 12,453 3,ILX) lo,)8 SrOker C RaisiNJ (r*t) 220 257 895 1,194 41,759 Totat Recepts 45.084 8,816 10,620 3,599 2,030 3,692 13,015 aeaiirulCaretakiYJ 9.217 9,420 3.839 1,785 3,718 9,176 IrLsLrarce GarderiTrJ AdnwrlstratK)PAr3 RepairslRer¢wals 41.772 TcAal Payn 37,154 1131 RKeipts1osG {payThnls) 7.930 .827 Ca$h Funds on 1 January 60,814 60.814 Cash Fund5 on 31 DEcernr 68,744
Chalfont St Giles Memorial Hall Statement of Assets and Liabilities at 31 December 2024 2023 2024 Cash Funds 53,557 7,257 60,814 Building Soaety Banks 61,057 7.687 68,744 Unrestricted Funds 60,814 General Purposes 68,744 Flxed Assets at cost (note 4) 2300 182.488 Land and bulldings Extensions 2,300 182,488 184,788 184,788 Restricted Funds 184.788 Fixed Assets 184.788 Restrrctsd funds have been establis1d specific41ty li connection wth the PleSe$ including extensions. Signed on behalf of the trustees." Chaim Treasurer (( March 2025
Challont st Giles Memorial Hall Notes to the Accounts for the year ended 31 December 2024 Accounting policy These AcntS have been prepared ¢Jn the receipts and paymenls basis in accordance th the Charitles Act 2011 and the Charrty Commission's guidance preparing receipts and payments accounts. Fundralslng 2023 Nel 2024 Net Receipts PaymentPI1zes 3,206 2,172 3287 "Open Gardens. day Quiz Nights Lottery Centenary Events 3.776 5.148 4.246 3.157 3,108 2.840 3,087 974 2,308 1.159 2,183 8.665 16,327 6,319 10,008 Expendltur• The largest recurrfng expense categ¢yy and one that fluthjates from year to year is repairs I renewal$. This Gan be anatysed as follov•8: 2023 2024 Buildlng repalr work Spedal floor treatrnent/repalrs Other general maintenan New floor cleaning machine New water heater Tree surgeon work Contribution to cost of new electric oven and related electrlcal upgrade 2,7Crf) 1,904 1,675 1,236 900 1.328 3.847 13,015 9.175 4. Fixed Assets Land and Buildings are shown at original cost wi 1923 01£2.300 Extensions at st in 199912000 of £182,488. The building was profesgonalty valued in October 2020 by Roger Fakon MRICS FCloB of Josling & Hamlyn of Amersham, **ho assessed a reinStalellt vabje at £2.11m + VAT. On this basis the Hall is insured for £3.54m on an index linked basis. Secured d•bts and guarnnt•o1 The charfty has no se¢ured debts and has not wovthd any gu¥antees.