## **- Minutes Annual Parochial Church Meeting**
## _**St Christopher’s Church Allesley Park & Whoberley**_
## **6 April 2025**
## **11.00 Start - Annual Meeting of Parishioners**
Clerk approved by meeting as Andrew Houston
1. Last year’s minutes approved by the meeting.
## _Proposed Katie Coupe Seconded Cara Greenway_
2. Election of churchwardens approved:
- (i) Assistants Jo Harris, Cara Greenway, Laura, Stuart Hart, (no vote needed for assts)
- (ii) Churchwardens Martin Ellis, Tom Borras
## _Proposed Jo Harris Seconded Louise Hicks_
3. Thanks to Stuart for his service.
## **11.10 Start – APCM**
1. Apologies from Kace Chiu, Sandra & Stan Aldridge, Emma Bowman-Powell, James, Rosemary Lavens.
2. 2024 minutes approved with Annual Report and Summary distributed by e-mail and on tables.
## **3. Reports**
(i) Electoral Roll (Louise Hicks) - 59 names (19 out of parish, 40 inside).
(ii) Deanery Synod (Louise Hicks) – good to know the blessings and battles of other churches.
(iii)Bethlehem School (Barbara Bell) – 12 started now 650 attending receiving a good education.
(iv)Safeguarding (Heather Beasley) – a huge thanks to Heather for her leadership in this area. She is stepping down. 21 volunteers. This is an important role to keep the community safe. Pray for Marie Ellis taking on the new role, who will be supported by Heather.
(v)Finance (Jo Harris) – gave her report via a power point presentation making reference to her written report available. Accounts approved and to appoint an independent auditor by the meeting.
_Proposed Louise Hicks Seconded Cara Greenway_
## **4. Election of PCC Members**
Andy March went through the information contained within the Order of Service annotated at 11:29, with those who were standing down, being renewed, and coopted onto PCC. He named the full list now on PCC adding Tom Borras and Martin Ellis as ex-officio officers.
Gifts were given with grateful thanks for her service to Ian (representing Rosemary).
PCC names were approved by the meeting.
_Proposed Heather Beasley Seconded Katy Coupe_
## **5. Vicars Report**
Andy summarised the information given within the Order of Service annotated at 11:34.
## **6. Any Questions**
Barbara raised the issue of solar panels as part of the building project and thinking about the environment.
## **7. Prayers, Final Song, Blessing and Dismissal**
Meeting ended at 12.10hrs.
## _**Notes:**_
## _**Appendix A – Order of Service – AGM Celebration – 10am – 6 April 2025**_
## _**Appendix B – Summary of discussion “What does it mean to be Church?”**_
**Signed as true record**
**5 October 2025**
Rev. Andy March (Vicar)
## **Order of Service – AGM Celebration - 10am – 6 April 2025**
|9:45|9:45|Breakfast served. NB. Coffee throughout.|Breakfast served. NB. Coffee throughout.|||
|---|---|---|---|---|---|
|10:00||Welcome and notices –1||Andy|5 mins|
|**Act of Communion**||||||
|10:05||**Call to Worship**||Andy|1 min|
|10:06||**Opening worship (x2)**
_This I believe (The creed)_
_O Lord my rock and my redeemer _||Band|7 mins|
|10:13||**Confession and Absolution**||Andy/all|2 mins|
|10:15||**Talk – Part 1**||Andy|3 mins|
|10:18||**Table discussion – What is the church?**||All|5 minutes|
|• What comes to mind when you hear the word ‘church’?
• What is the church for?||||||
|10:23||**Feedback from tables**||All /
rovingmic|3 mins|
|So, would any one like to share some of the things you discussed on your tables?||||||
|10:26||**Link**||Andy|2 mins|
|10:28||**Bible Reading – The one anothers**||Heather /
Barbara|5 mins|
|10:33||**Talk – Part 2**||Andy|6 mins|
|10:39||**Songs x 2**
_All the room was hushed (Love each other)_
_IspeakJesus_||Band|8 mins|
|10:47||**The Communion Reading**||Andy|2 min|
|10:49||**Lord’s Prayer / Invitation**||Andy/ all|2 mins|
|10:51||**Distribution of Communion …**||all|4 mins|
|**Annual Meeting of Parishioners**||||||
|10:55||Churchwarden / Assistant Churchwarden|Andy/ AndyH||5 mins|
|IF WE HAVE ENOUGH ASSISTANT CHURCH WARDENS WE CAN PROCEED. WHO WILL BE
WILLING TO JOIN TNE TEAM? IF NO ONE, THEN WE POSTPONE THIS
If we do receive some nominations …
¬ Appoint clerk to meeting
¬ Approval of minutes
¬ Election of churchwardens –
¬ **Thanks to Stuart**||||||
|||||||
|11:00||_TIME FOR A BREAK - Children go out to groups –people get drinks if they wish_||||
> 1 _Annual meeting – time of praise and thanksgiving for all that God has done in our lives and holding the meeting in the context of a service will help us to do that. Activities on the tables for the children while we are all together._
_Key notices … Holy Week /// Easter services … Sign up for Easter breakfast and Bring and Share on Maundy Thursday_
_Final update - We have two people who are willing to stand as Churchwardens. Tom and Martin. Need to form a churchwarden team who will support them. Team of Assistant Wardens who are willing to make a commitment that they will help. Important that this is found. Stuart has said he would serve as assistant, so we need one other – or we don’t have any churchwardens._
## **Annual Parochial Church Meeting**
|**Annual Parochial Church Meeting**|**Annual Parochial Church Meeting**|**Annual Parochial Church Meeting**|**Annual Parochial Church Meeting**|
|---|---|---|---|
|11:05|PART 1 - Summaries|Andy/ AndyH|3 mins|
|11:05|¬ Apologies
¬ Approval of Minutes from 2024 – Annual Report and Summary on tables (Annual
Report sent out by email this week)
**ACTION – APPROVE MINUTES FROM 2024**
¬ Reports (summary) – please read for details
-
Review copy is on the notice board. Thanks to Louise for her hard work.|||
|11:08|Electoral Roll Report / DeanerySynod|Louise H|3 mins.|
|Electoral Roll Report – our new electoral roll is 59, down from 84. Decrease since last year, due to
bereavements and also, significantly that this was the first time electoral roll was renewed since
COVID and much has changed.||||
|11:11|SafeguardingReport – make brief reference|Andy|3 mins|
|11:14|Finance Report
**ACTIONS – APPROVE ACCOUNTS FOR 2024**
**APPOINT INDEPENDENT EXAMINER**|Jo Harris|10 minutes|
|11:24|Update – Bethlehem School|Barbara|5 mins|
|11:29|Election of PCC Members – thanks to those steppingdown|
Andy/ AndyH|5 minutes|
Those standing down from PCC
- ¬ Amey Hanesworth
Full list of PCC now …
- ¬ Thomas Hanesworth
- ¬ Stuart Hart
- ¬ Rosemary Lavens **[THANK YOU]**
Heather Beasley stepping down from Safeguarding role, but remaining on PCC. **THANK YOU**
New nominations …
- ¬ Mary Abamwa
- ¬ Sylvia Cliff
Renewed appointment …
- ¬ Stan Aldridge
Jo Harris is now full member, having been coopted as Treasurer last year
Mary Abamwa Stan Aldridge Barbara Bell Heather Beasley (Deanery Synod) Sylvia Cliff Katy Coupe Jo Edwards Marie Ellis (Safeguarding Officer) Cara Greenway Jo Harris (Treasurer) Louise Hicks (Electoral Roll Officer and Deanery Synod) Andy Houston (PCC Secretary) Margaret Knipe (Deanery Synod) Andy March
## **ACTION – APPROVE PCC MEMBERS**
- ¬ Joanne Edwards – co-opted onto PCC. Will become a full member in due
|¬ Joanne Edwards – co-opted onto PCC.
Will become a full member in due|¬ Joanne Edwards – co-opted onto PCC.
Will become a full member in due||||
|---|---|---|---|---|
|course|||||
|11:34|**Vicar’s Report**|Andy||12 mins|
|11:46|**Any questions?**|Andy||5 mins|
|11:51|**Prayers**||Tom|4 mins|
|11:55|_Children returnfrom activities_||||
|11:55|**Final song **– Blessed beyour name(offering)|Band||5 mins|
|12:00|Blessingand dismissal|Andy||2 mins|
## _**Appendix B – Summary of discussion “What does it mean to be Church?”**_
Andy March asked this question and the below is a summary of responses given:
- A safe space
- Welcoming
- To say thank you
- To reflect about what God has done for our sin
- I think about myself because we are the church
- Family, community of believers to support each other, worship together and grow in faith
- To come together to worship and doesn’t have to be a building
- Space to worship
- Gathered church but also the scattered church still being the church where we are on a daily basis
- To encourage, build up, learn from one another, challenges, fellowship, prayer, serve one another, be patient, forgive.
## **Parochial Church Council of St Christopher**
## **Allesley Park and Whoberley**
## **Balance Sheet at 31 December 2024**
||Unrestricted|Unrestricted|Restricted|**Total**|Total|
|---|---|---|---|---|---|
|||Funds|Funds|**2024**|2023|
|||£|£|**£**|£|
|**FIXED ASSETS**||||||
|Tangible||-|-|**-**|-|
|Investment||-|-|**-**|-|
|**Total fixed assets**||-|-|**-**|-|
|**CURRENT ASSETS**||||||
|Stock||-|-|**-**|-|
|Short-term deposits (Skipton)||-|-|**-**|7,951|
|Cash at bank and in hand||22,056|6,841|**28,897**|4,579|
|**Total current assets**||22,056|6,841|**28,897**|12,530|
|**DEBTORS**||||||
|Due within one year||240|918|**1,158**|-|
|**LIABILITIES**||||||
|Due within one year||(1,359)|(2,208)|**(3,567)**|-|
|**TOTAL NET ASSETS**||20,937|5,551|**26,488**|12,530|
|**CHURCH FUNDS**||||||
|Reserves (General Fund)||9,537|-|**9,537**|425|
|Designated Funds||||||
|- Building Development Fund||-|-|**-**|-|
|- Charitable Giving Fund||900|-|**900**|1,000|
|- Family Worker Fund||3,500|-|**3,500**|2,000|
|- Maintenance Fund||4,000|-|**4,000**|952|
|- Mission & Ministry Fund||1,000|-|**1,000**|330|
|- Parish Share (future years)||2,000|-|**2,000**|2,000|
|Total Designated Funds||11,400|-|**11,400**|6,282|
|Restricted Funds||||||
|- Building Fund||-|140|**140**|140|
|- Christopher Robin Fund||-|134|**134**|135|
|- Church Weekend Fund||-|-|**-**|64|
|- Education Fund||-|2,187|**2,187**|2,325|
|- Special Projects Fund||-|356|**356**|356|
|- Welfare Fund||-|2,734|**2,734**|2,804|
|Total Restricted Funds||-|5,551|**5,551**|5,824|
|||||||
|||20,937|5,551|**26,488**|12,530|
Two pages of Notes form part of these accounts.
Approved by the PCC and signed on its behalf by Rev'd A March (PCC Chair).
**Signed: ________________________________________________ Date: __________________**
1 April 2025
Page 1 of 4
Balance Sheet
Annual Accounts
## **Parochial Church Council of St Christopher Allesley Park and Whoberley**
## **Statement Of Financial Activities for the year ending 31 December 2024**
||Unrestricted|Restricted|**Total**|Total|
|---|---|---|---|---|
||Funds|Funds|**2024**|2023|
||£|£|**£**|£|
|**INCOMING RESOURCES**|||||
|Voluntary income|47,675|9,085|**56,760**|55,524|
|Activities for generating funds|4,016|-|**4,016**|2,697|
|Income from investments|119|-|**119**|231|
|Income from church activities|20,842|-|**20,842**|19,113|
|**Total incoming resources**|
72,652|9,085|**81,737**|77,565|
|**RESOURCES EXPENDED**|||||
|Cost of generating voluntary income|100|-|**100**|100|
|Fund-raising costs|212|-|**212**|522|
|Church activities|57,910|9,358|**67,268**|80,905|
|Governance costs|200|-|**200**|200|
|**Total resources expended**|
58,422|9,358|**67,780**|81,727|
||||||
|**NET MOVEMENT OF FUNDS**|14,230|(273)|**13,957**|(4,163)|
|BALANCES B/FWD 1 JANUARY 2024|5,206|7,324|**12,530**||
|BALANCES C/FWD 31 DECEMBER 2024|20,937|5,551|**26,488**||
Two pages of Notes form part of these accounts.
Page 2 of 4
Financial Activities
Annual Accounts
## **Parochial Church Council of St Christopher Allesley Park and Whoberley**
## **Notes to the Financial Statements for the year ending 31 December 2024**
|**INCOMING RESOURCES**
**Fund**
**Voluntary income**
Church collections (open plate)
General
Donations for general use
General
Gift Aid
General
Planned Giving
General
Running costs (energy support)
General
Income - Restricted Funds:
Building Fund
Restricted
Christopher Robin Fund
Restricted
Church Weekend Fund
Restricted
Education Fund
Restricted
Special Projects - Audio/Visual Improvements
Restricted
Welfare Funds
Restricted
Grants - Restricted Funds:
Education Fund
Restricted
Special Projects - Love Christmas 2022
Restricted
Welfare Funds
Restricted|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2024**
2023
£
£
**£**
£
2,317
-
**2,317**
1,507
2,177
-
**2,177**
5,945
9,035
-
**9,035**
8,490
34,146
-
**34,146**
35,288
-
-
**-**
1,470
-
-
**-**
125
-
-
**-**
104
-
7,135
**7,135**
-
-
-
**-**
145
-
-
**-**
-
-
-
**-**
-
-
1,500
**1,500**
2,100
-
-
**-**
-
-
450
**450**
350|
|---|---|
||47,675
9,085
**56,760**
55,524|
|**Activities for generating funds**
Fundraising for general use
General|4,016
-
**4,016**
2,697|
||4,016
-
**4,016**
2,697|
|**Income from investments**
Interest from Savings Account (Skipton)
General|119
-
**119**
231|
||119
-
**119**
231|
|**Income from church activities**
Administration
General
Clergy expenses (vicar and curate)
General
Church Fees (weddings and funerals)
General
Hall Rents
General
Wages (admin, cleaner, organist and youth worker)
General
Family Worker
Designated
Maintenance Fund
Designated
Mission & Ministry Fund
Designated
Collections for good causes (In and Out)
Restricted
Diocese Energy Support
Restricted
Fees (In and Out)
Restricted|-
-
**-**
17
-
-
**-**
36
440
-
**440**
50
20,402
-
**20,402**
16,773
-
-
**-**
10
-
-
**-**
-
-
-
**-**
-
-
-
**-**
118
-
-
**-**
639
-
-
**-**
1,470
-
-
**-**
-|
||20,842
-
**20,842**
19,113|
|||
|**Total incoming resources**|72,652
9,085
**81,737**
77,565|
Page 3 of 4
Income and Expenses Notes
Annual Accounts
## **Parochial Church Council of St Christopher Allesley Park and Whoberley**
## **Notes to the Financial Statements for the year ending 31 December 2024**
|**RESOURCES EXPENDED**
**Fund**
**Cost of generating voluntary income**
Administration
General
Wages of administrator
General|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2024**
2023
£
£
**£**
£
50
-
**50**
50
50
-
**50**
50|
|---|---|
||100
-
**100**
100|
|**Fund-raising costs**
Fundraising for general use
General|212
-
**212**
522|
||212
-
**212**
522|
|**Church activities**
Administration
General
Clergy expenses (vicar,curate and ordinand)
General
Donations for general use
General
Fees (bank, card and service charges)
General
Hall Rents
General
House Keeping (church, hall and grounds)
General
Items used in church services
General
Parish Share - Cost of Minister
General
Running costs (utility bills, rent etc.)
General
Wages (admin, cleaner, organist and youth worker)
General
Expenditure from designated funds:
Charitable Giving
Designated
Family Worker Fund
Designated
Maintenance Fund
Designated
Mission & Ministry Fund
Designated
Expenditure from restricted funds:
Building Fund
Restricted
Christopher Robin Fund
Restricted
Church Weekend
Restricted
Diocese Energy Support
Restricted
Education Fund
Restricted
Special Projects - Audio/Visual Improvements
Restricted
Special Projects - Diamond Blessing
Restricted
Collections for good causes (In and Out)
Restricted
Fees (In and Out)
Restricted|277
-
**277**
1,272
763
-
**763**
668
-
-
**-**
-
412
-
**412**
245
-
-
**-**
-
148
-
**148**
65
719
-
**719**
729
32,000
-
**32,000**
50,000
8,097
-
**8,097**
9,659
14,283
-
**14,283**
10,875
100
-
**100**
-
-
-
**-**
1,501
-
-
**-**
48
1,111
-
**1,111**
788
-
-
**-**
485
-
-
**-**
3
-
7,199
**7,199**
-
-
-
**-**
1,470
-
1,639
**1,639**
2,047
-
-
**-**
-
-
-
**-**
411
-
-
**-**
639
-
-
**-**
-|
||57,910
9,358
**67,268**
80,905|
|**Governance costs**
Administration for Annual Meeting and PCC
General
Wages of administrator
General|100
-
**100**
100
100
-
**100**
100|
||200
-
**200**
200|
|||
|**Total resources expended**|58,422
9,358
**67,780**
81,727|
|||
|**Net Movement**|**14,230**
**( 273 )**
**13,957**
**( 4,163 )**|
Page 4 of 4
Income and Expenses Notes
Annual Accounts
##
##
##