Parish Church of St Christopher, Allesley Park and Whoberley PCC report for the APCM - Monday 24[th] May 2021 There were five meetings of the Parochial Church Council in 2020. These meetings took place in person and through Zoom due to the COVID-19 pandemic. All meetings started at 7:45pm with a Bible reading and prayers. The minutes from the previous meeting were agreed by Andy. ## 21[st] January 2020 - The meeting began with matters arising from the previous meetings. - Tom and Debbie investigated options around compensation for the varnish on the hall floor. - Tom and Pauline arranged a maintenance programme for painting over marks on walls. - PCC members were encouraged to join the Parish Giving Scheme. - Pauline advised that she is stepping down as church warden. - Emma gave an update on fundraising for the replacement of the sound system. - Graham gave an update on the accounts. The finance group discussed charitable giving and how much is given to each charity. - It was agreed to invite the congregation to give one off donations as a ‘birthday gift’ - Diamond Blessing. - It was also agreed to hold a Gift Day to address the need for an increase in regular giving. - Heather advised that a safeguarding audit needs to be conducted, to cover which tasks have been completed and which are due. - The church birthday weekend was discussed, and initial tasks allocated. - It was agreed that St Christopher’s should take on the tea dance, after Age UK pulled out. - A discussion took place about the job role of ‘worship team co-ordinator' - a job description is needed as it is a DBS checked role. ## 17[th] March 2020 - The meeting began with matters arising from previous meetings. - Tom shared an update on selling the pews, and quotes for re-doing the hall floor. - Andy sent an application to the Church Improvement Fund for the church sound system. - The Diocese recommended that a risk assessment is needed for the tea dance. - Together at 11, Guiding group, life groups, Diamond celebration, church weekend have all been postponed due to the COVID-19 pandemic. - Andy shared an update on the action plan for COVID-19. - Full congregation services were cancelled, the church remained open for prayer for a limited number of people at a time. - Heather shared a letter from the Bishop about the importance of following safeguarding procedures. - Graham shared an update on finances and the yearly accounts were approved. - The sung worship role was approved, it was agreed to review ministerial leadership team and job roles. ## 18[th] May 2020 - The meeting began with matters arising from previous meetings. - Graham shared an update on finances and advised that the reduction in income will impact on our ability to pay our parish share contribution. It was agreed to request reducing our 2020 contribution from £60,000 to £39,000. - It was agreed not to have a PAIS student at present, this will be revisited next year. - A joint application (with St Catherine’s and St James’) was submitted to the Funding Diocesan Mission Fund for 5 years to support youth work. - It was agreed to buy a Zoom licence at a cost of £10 per month. - Andy streamed church services from home, a team was put together (Andy, Pauline, Tom, Emma, James and Tina) to discuss re-opening the church as guidance changed. - Zoom gatherings took place for coffee time, Alpha and home groups. CDs were delivered to those who couldn’t access online services. Telephone contact was also maintained with the congregation. - The grant application for the sound system was approved, conversations took place about how to get best value for money for the £2,800. ## 22[nd] September 2020 - The meeting began with matters arising from previous meetings. - Carolyne was ordained on 26[th] September and joined St Christopher’s as a curate. - Graham shared an update on finances, which continued to be affected by the lack of fundraising. - The COVID committee were thanked for their help and support in opening the church building for services and the hall for activities. - Emma and Stuart shared an update on the sound system, it was agreed to purchase a mixing desk and two speakers. - An update was shared on services – in person church services and livestreaming with attendees based on the alphabetical system worked well. The Wednesday service was well attended. - It was agreed to have the worship band back in church, rather than just using prerecorded videos. Youth groups are also able to return to the church building. - Heather, Tom and Andy formed a group to look at possibilities for Christmas services. - The APCM was held on 18[th] October. Lucy took over as PCC secretary and Stuart joined Tom in the church warden role. ## 16[th] November 2020 - The meeting began with matters arising from the previous meetings. - PCC roles were confirmed, Tom and Graham in particular were thanked for all of their hard work. - Graham shared a finance update; Jo was furloughed until at least the end of November. - It was agreed that the fees reduction given to the groups using the hall was our contribution to Good Causes for this year. - It was agreed to have a separate collection for Bethlehem School during December. - It was agreed to suggest £50,000 as our parish share, rather than £55,000 as previously hoped. - Andy shared an update on Christmas services, it was agreed to print a Christmas card and deliver to the local community. - An update was shared on the online Christmas fair, and tasks were allocated. - It was agreed to have up to 9 people in church to facilitate streaming of services. - Emma, James and Stuart were thanked for their hard work on sound for streaming services. - Opening the church for prayer sessions worked really well and was appreciated by those who normally attend the Wednesday service. - It was agreed that registers for children’s/adults’ activities should be checked once a term. - The Life Course ran for 5 sessions and was organised by Carolyne. The original PCC minutes are available from Lucy if required. Lucy Lambert – PCC Secretary Parochial Church Council of St Christo Allesle Park and Who Balance Sheet at 31 December 2020 UthretstrKt•d R•Gtiicted Funds Fund$ Tot 2020 Total 2018 FIXED A8SET5 TangiNe InvtstmeTht ¢URftEN7 ￿SETS Stock Short4trrm dopDSit8 ISkn"krtofil Cash at bank and in hand 7,286 10.903 12.S65 7.497 16.802 12.565 ¢uryeDt4wts 76.265 7.284 24.3LK) DEBTORS Due *ithih one year Due within one yeor 2020 Parish Share Shurtfal Buming Projoct IAr¢hrtxts FMI TOT￿ NET ASSErs 14 &rf5 7284 243 ¢HURCH FUPXIS Reserves IGenernl Fund) De5vJnatod Funds - M￿8￿￿ & Mintstry Fund - M&intqnance Fund - Bulding Devek)prnent Fuhd - C & F Worker Fund Re51rpcted Funds - Education Fund B￿lding Fund - C & F Worker Fynd -W?Itare Fun - Churth W•akend Fw - Sp8tyal Prois¢ts Fvnd 11,417 11.417 9,652 673 673 1.060 1.ODO 2.000 281 2.9B7 261 IOS4 2,783 1.887 2.514 183 1 1.>20 2,874 361 714 B74 361 714 16.26S Two pag95 of Notes foTh part oflhese acrnunis. Approved by the PCC and signed on 115 behalf by Re¢d A Mwch IPCC eh•ir 23 March 2021 Slgned.. Pagelof4 Parochial Church Council of St Christo Allesle Park and Whoberle Statement Of Financial Activities for the ear endin 31 December 2020 Unrestrided Restricted Funds Funds Total 2020 Totsl 2019 INCOMING RESOURCES Voluntary income Activities for generating fvrmts Income from invgstrnents Income from church aclivilies 48,648 8.532 497 57.180 497 111.139 5,024 258 21,925 138,347 7,670 1,110 9,642 8.780 66.525 RESOURCES EXPENDED Cost of generating voluntary irK(￿e Fund-raising costs Church activities Governance costs 100 11,709 66,975 200 154,653 2C() 11.709 Transferred frc4n C & F Wcrfkor Fund {designated) (952) 952 NET MOVEMENT OF FUNDS 751 BALANCES BIFWD 1 th4NUARY 2020 15.9)0 8.4Q) 24,300 41,787 BALANCES CIFWD 31 DECEMBER 2020 16.265 7.284 23.549 24,300 Two pages of Notes fo￿ part of thgS9 a¢¢ounts. Fmanci81 AclNibe8 Pgge2of4 Parochial Church Council of St Christo Allesle Park and Whoberle Notes to the Financial Statements for the ear endin 31 December 2020 her INCOMING RESOURCES Fund Lknrestricted Restricted FuTrJs Total 102 Total 2,019 Voluntary Income Planned giving.. Gift Aided other donatlons Church collections (open plate) Donations for general us•'. One-off donations Tax recoverable from previous years Donations and appeals for specrfic purposes.. Educab"on Fund Building Development FuThJ Church Weekend Fund Welfare Fuftds Special Proects. ￿nd Sysiem Spo¢ial Prqods- Diamnd 810ssiNJ GTaths'. Educalion Fund Builijbng Funds C & F Worker Welfare Funds Genef Genw Genortl 33,417 1,317 2.087 33.417 1.317 35.533 2.947 5.498 9,747 10,192 10.192 Restsicted 45 4,110 Resiricted Resln'cted Restsicted R¢stsicted Restsicled 1.650 39.750 5,250 750 425 425 57.180 111,139 Aetlvllbos for yn•rntlng funds Fundraising for genèral usé 497 497 5,024 497 Income fTgm inve5trr Intsre81 from Savings Account (Sknptryi) Gert￿1 258 Income from church •ctlvltlès H811 rènts F•8s from %•*ddiNJs and fun•rnls Mi$$ion Fund Building Fund C & F Worker Fund Cgllectioos for good ¢au$¢s On and ¢Jrt) Fees Iln and 0￿} 6,193 6.193 284 1.174 18,381 945 General Designated Designaled Designated Rastri¢Aod R85tricied 1,174 19 19 1,521 197 240 870 870 7.670 21,925 Total lThcomlng r•Murc 9642 138347 Pqp3af4 Parochial Church Council of St Christo Allesle Park and Whoberle Notes to the Financial Statements for the ear endin 31 December 2020 her RESOURCES EXPENDED F￿d Total 1020 TrAal 2,019 Funds Funds Cost of g•n•ratlng voluntary Incom• Administration ILV annual Gift Day Wages of adminlstrator Genw¥l General 50 50 1C 1￿) 100 Fwd4ahlnq co•1• Fundraising for 99n?￿l usg Genwal Chwch acllvltl•s Parish Share.. C08t of our vi¢*r Training lutur& minist* Supporting poor61 church•s Covid19 Reliel Shortfall Running costs lutilty bi118, r¥nt ot¢.) w￿85 ladministrator. cl•anèr and ￿an1st) Cle￿Y expenses (vicar, curate and OLM) ems used in church services Hous•K8éptng (church, hall and g(rwJn¢tsl= F•85 (Electronic Donations) AdrniniStrat￿n Donalions to gorA caus•s Exgenditure from de¥ignated I￿￿$.. Mission Fund Building Developmenl Fund C & F Worker Fund Maintenance Fund Exponditure from restricted funds: Educaiion Fund Building Fund C & F Worker Fund Church Weekend FuTrJ Welfare Fund Special Projects. Sound System Collectlons lor good causes (ln aThJ OpA) Fees Iln and Outi General General General General Genwal G￿￿81 General GeneTrl General General General 40,166 14,￿7 5,827 { 20.CW I 11.COJ I 5,047 40,168 14,007 5,827 120.ty)o I 41.512 13.889 5,187 5.047 S.348 9.693 707 924 707 924 1,031 603 625 110 625 110 1.848 t.￿3 D•sign*d 0È51gnatèd 0#5wnat¢d D¢st9natgd 1,287 2,371 1,783 140 140 Restli￿ed Restricted Restricted R•sbTrct•d R•sbid•d ResiTittsd R¢stiid¢d R¢slricled 1.141 1.141 1.524 7.469 555 2.834 240 870 240 870 197 881 11.709 154.653 GoveTMnctt costs Adrninistraiion forAnrM￿I Ma•tiNJ and PCC Wages of admini$tralor General General 1(Kl 1(Kl 100 1CQ 1C 2C Tot41 resourc￿ expend8d 155.834 p￿4014 Inde endent Examlnees Re to the rnembersltrustees of St Chrlsto her's Church Allesle Park and Whoberle Coven Parochial Church Councll. Ex#mln•ts Stat¢m•nt: My ex8min8b¢n ¢arried in accfjrdan¢* vfith the General DIr￿ts.￿S gwen by the Charty C¢ffjmission. An examinat￿ wKludes a revivw ol the recNd5 keFrt by the tharity and a ccrfnpari50n of the accwnts wesentad Ihose iecorts. li ago indLvJes consKlèrab"on of ary tsms or dK%dosur•$ in the ￿cOUnts, and seeking explanatMs Irorn the TnJstee5 cor￿emIrvj any such matters. The Pro￿dureS undert*en do not provK1è an the evidencé thatMvJhJ te r•quir8d in 8 fiAI a￿1( atvj l (*) express an audit opIn￿n C￿ Ihe Ind• ndent Examlrnts Statemert In conneclKJn wlh my exarninatic￿, rKJ matter3 lo my attention %thich give me reasOna￿e tsuse to tdieve 1h8t ￿ 8ry rna￿￿1 resPert￿ req￿Ternerts to keep accounts'ng recc¥ds in XC0rda￿ accountNvJ staThJards'. have not toen met or to whKh, in my opinicffl, attenlKffi 5hrJJd be dr￿ in order to enable a Fwcper understWKling of the ccounts to te re&hed. Stwed. . s/-/a ej z/ Li)ma RLKssell 24 Standard Av￿ue East¢￿¢$ Coventy V4 98W 024 7646 7265