Trustees’ Annual Report for the period
From 1[st] November 2019 To 31[st] October 2020
Charity name: Roman Roads Research Association
Charity registration number: 1163854
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public in general about the Roman road network in Britain and promote the study of Roman roads and Roman heritage more generally, in particular but not exclusively by (1) carrying out research into the course and construction of individual Roman roads. (2) promoting the study of roman roads and associated sites by community groups and organisations. (3) presenting talks, lectures and displays to schools and community groups (4) publishing the results of research and excavation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
(1) A series of archaeological excavations. These will be held either on Roman roads themselves, or at Roman period sites alongside a Roman road. Sites will be carefully selected so that they not only answer important archaeological questions, but also have the potential to attract interest from the community, particularly from those with no previous experience of archaeology. The reports will all be made publicly available both online, and directly to the community. (2)A major programme of geophysical survey, using our recently purchased gradiometer array. Geophysical survey is a non-invasive method which can reveal features that may survive unseen beneath the ground surface. The first phase of this programme has been designed to look specifically at how the road network and associated Roman military sites developed in the early years of conquest in a 80 mile long corridor from just south of Doncaster reaching to Scotch Corner and beyond. We aim to use the experience gained during this first phase as a model to roll |
| out similar work in other parts of the country. Our aim, as always, is to encourage as much involvement as possible within local communities, both in learning from the results of the surveys, as well as getting involved in the surveys themselves, where they will receive full training. As with excavation, results will be made publicly available online. (3)We are developing a unique online database, with an interactive public interface, to provide an up to date and comprehensive picture of the Roman road network in Britain. Crucial to this is the collation of existing data, alongside further research, which is currently being conducted nationwide by a group of trained volunteers, each working in their local area |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Having considered the guidance on public benefit issued by the Charity Commission, the trustees take the view that it is not only important that the results of our activities have public benefit, but that the activities themselves should do so. To this end, it is our policy that whilst our activities may be designed to increase public awareness and knowledge, whilst being professionally led the bulk of the actual work should be carried out by volunteers, with a focus on local communities, not just our own membership. To this end, we have created three main projects to develop over the coming few years. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Activities in the field during 2019/20 were severely curtailed due to Covid 19 restrictions. Whilst no excavation was possible, geophysical survey has continued. Work continued on sites along the main south to north road corridor in Yorkshire, with further work at Burghwallis (S. Yorks) which successfully identified the western edge of a previously unknown extra-mural settlement. In March 2020, just before lockdown, we completed a fieldwalking survey on the small surviving portion of the settlement, recovering 21kg of Roman pottery, and one Roman coin. It had been hoped to organise a community event to allow local people to get involved with the recording and identification of the pottery sherds, but this has had to be postponed until late 2021. Further geophysical survey was conducted at the Roman fort at Roecliffe (N. Yorkshire), a previously uninvestigated site near Burton Leonard (N. Yorks), and on land on Roman road 280 (Rudgate) near Toulston, work which identified a previously unknown Roman road. 2020 saw the launch an exciting major project, “Living Beyond the Town – Petuaria”. This project aims to examine the hinterland of the Roman town of Petuaria, now Brough on Humber, using geophysical survey to try to understand the Roman period landscape around the Roman town, all survey work to be conducted by volunteers. This ambitious project aims to complete 400Ha of survey by 2024. A group of eleven volunteers have received training during September 2020 observing Covid restrictions, and the first survey was commenced. The decision was taken in March 2020 to begin work on our own peer-reviewed journal, Itinera, to be launched in spring 2021. Unusually, the decision was made to undertake all editorial, design and typesetting work ourselves, using volunteers drawn from our own membership, rather than employing a major publishing house. An editorial committee, and a board of |
technical advisors, have been formed, and the preparation of the first volume was well under way by the end of October 2020. As a major part of our aim to increase membership, the association has appointed a Social Media officer, and largely as a result of this our membership has grown rapidly during the year from just 112 to 240. We hope to make similar gains in the next twelve months.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash funds at the year end have increased slightly by £679 to £7688 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is our revised policy to aim build sufficient funds so as to have reserves large enough at any one time to fund our scheduled activities over the following twelve months, with an amount of at least 50% of expenditure maintained in our current account. It is expected that this may take until 2023 to achieve. |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | Over the current year, our income has been slightly greater than expenditure, however the balance in our current account remain only slightly over half anticipated expenditure and not yet sufficient to begin to establish reserves. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None currently, although for long term security we do need to raise sufficient funds to establish the reserves as outlined above. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions and private donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
None | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by membership |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Roman Roads Research Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1163854 |
| Charity’s principal address | Ellerbeck Cottage, Ellerbeck, Northallerton, North Yorkshire, DL6 2RY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Michael S Haken | Chairman | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets NONE held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Michael Stuart Haken | ||
Chair |
||
| 30 August 2021 | ||
| 30 August 2021 |
| Roman Roads Research Association | Roman Roads Research Association | 1163854 | ||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
01-Nov-19 | To | 31-Oct-20 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 4,298 8,043 - - - - - - 12,341 - - - 12,341 10,391 37 463 82 78 11 - - 11,062 601 - 601 11,663 679 - 7,009 7,688 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 4,298 8,043 - - - - - - 12,341 - - - 12,341 10,391 37 463 82 78 11 - - 11,062 601 - 601 11,663 679 |
Last year to the nearest £ |
|
| Subscriptions | 4,298 | - | ||||
| Donations | 8,043 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
12,341 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
Professional archaeological services |
10,391 | - | ||||
| Printing& Stationery | 37 | - | ||||
| Internet fees | 463 | - | ||||
| Software | 82 | - | ||||
| Paypal Fees | 78 | - | ||||
| Miscellaneous expenses | 11 | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 11,062 | - | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , Excavation & Geophysics Equipment |
601 | |||||
| - | ||||||
| **Sub total ** | 601 | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 679 | - | - | 679 |
- | ||
| - | - | - | - | - | ||
| 7,009 | - | - | 7,009 | - | ||
| 7,688 | - | - | 7,688 | - |
CCXX R1 accounts (SS)
30/08/2021
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Projector, Screen & AV Excavation Tools & Equipment Software Sensys Gradiometer Array Trimble R8s GPS base & Rover Natwest Current Account Paypal Balance Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,059 - 2,629 - - - 7,688 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 850 Unrestricted 1,715 Unrestricted 404 Unrestricted 32,432 Unrestricted 18,752 - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Michael Stuart Haken |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 500 | |||
| 900 | |||
| 200 | |||
| 24,000 | |||
| 13,000 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Michael Stuart Haken | 30/08/2021 | ||
CCXX R2 accounts (SS)
30/08/2021
2