Annual Report & Accounts for the year to 31st March 2021 Advocacy Alliance A Charitable Incorporated Organisation ICIO) Registered Charity Number 1163787 Office 28, The Street Lower Clark Street Scarborough Y012 7PW 01723 363910 officefftadvocacvalliancevc)rk.ghirp. nrn I Ik
Advocacy Alliance Charity Number 1163787 REPORT & ACCOUNTS FOR THE YEAR ENDED 31st March 2021 CONTENTS: PAGE Officers and professional advisors Trustees Annual Report Receipts and Payments Summary Statement of Financial Activities statement of Assets Notes to the Financial Statements Independent Examiners Report 10
Advocacy Alliance OFFICERS AND PROFESSIONAL ADVISERS Registered charity name Advocacy Alliance Charity Number: 1163787 Registered Office.. OfFice 28 The Street 12 Lower Clark Street Scarborough Y012 7PW Contact Details email: office@advocacyallianceyorkshire.org.uk web site: www.advocacyallianceyorkshire.org.uk Independent Examlner . Barrie Tuck Marchwood , Back Lane South Middleton Pickering Y018 8NU Bankers: Natwest, 3 Westborough, Scarborough, Yoii iuj CAF Bank Kings Hill West Malling Kent ME19 4JQ
Advocacy Alliance Report of the Trustees for the year ending 31st March 2021 The Charity wa5 formed on the 1st Ottober 2015 and started trading on the 1st April 2016 by inheriting the assets of the old charity (No.'256085). This new charity 15 registered with the charity commission and was also formerly known as Advocacy Alliance. OBJECTIVES OF THE CHARITY The objerts of Advocacy Alliance are to promote. assist and develop the representation of all people in need of such help by virtue of their age, mental health, physical or learning disability in Scarborough. Whitby, Ryedale, and Filey (hereinafter referred to as the area of benefit}. to help them overcome any disadvantage that flows from their personal circumstances. by the provision of a service designed to: i) assist the above people to obtain their rights and privileges a5 a citizen ii) provide friendship and support. and ill) provide support on a one to one basis to the above people in the area of benefit. whether living in residential care or residing independently in their own home or with relatives. THE TRUSTEES The Trustees who served during the year were: MICHAEL GOODE STEVE ARNorr CAROL STOCKILL HELEN FORTNUM BEN SELLERS ANGELA MCKEOWN Dr SAM WOODS-PEEL Chair TreaSUr (Appointed 20th January 2021) (Resigned 28th February 2021 ) KAEE MILUNGTON The Trustees are not paid but Travel Expense5 were claimed. PUBLIC BENEFIT By providing a free, independent and confidential advocacy seryice to vulnerable individuals over the age of 18 living in Scarborough. Whitbyi Rye(Jale and Filey. FINANCIAL REVIEW Artivities The activities of the charity are summarised in the Statement of Financial Activlties (page 5) whlch show5 an overall surplus during the year of £79,795 . However, this includes the net income for amounts to be spent on restricted projects during 2021122 and would therefore show a true surplus on unrestricted funds of £1.770. The amount of freely available funds for future expenditure of the Charity now stands at £25.978 with a further £109,613 Set aside to cover projects already commissioned but not yet completed. The further £60,000 of designated funds for the provision of any possible future closure costs etc. remains unchanged in the year. Reserves Policy The trustees consider that the cash reserves of the charity should be at least equivalent to the total of six months operating expenses and redundancies costs to allow for downturns in the grant and revenue income. The current situation as at 31st March 2021 is in excess of this figure.
Advocacy Alliance Report of the Trustees (continued) for the year endin9 31st March 2021 TRUSTEES. ANNUAL REPORT for 2020121. The financial year 1st April 2020 to 31st March 2021 has been very different for Advocacy Alliance as it has for the whole of the world - with the impart of the Covid-19 Global Pandemic. We began the year with staff working from home during the first national lockdown. This was a challenging time for all our staff as many had chIldca Sponsibl11t1 on top of thesr duties as an ernployee. The Advocacy Alliance Trustee Board made as many adjustments as possible to enable staff to work from home effectively* but finally had to make the decision to furlough some employees as they were unable to work and meet the demands being place on them by young families. The decision was based on the needs of staff and their wellbeing. During the year, work wa5 done by the CEO and the trustee boartl to secure additional funding for the provision of advocacy and we were successful in getting extension funding from the National Lottery for an Extra-tlme Advocacy project. We were also successfiJl in gaining fLJnding from the Covid Recovery Scheme this enable(l us to recruit additional staff for the months of September 20 to March 21. During the course of the year 2020 to 2021 Advocacy Alliance contr.nued to provide a quality advocacy service. As we began the year, we were aware that this was the final year of our contrart with Cloverleaf Advocacy and North Yorkshire County Council. As the advocacy contract was planned to be going out for tender for a new provision from the 1st April 2021. Work was done by the CEO during the year to clarify Advocacy Alliance's position in relation to the re-tendering process. We were assured by Cloverfeaf that Advocacy Alliance would be involved and we would Still be sub-contracted to pmvide the Care Art Advocacy and Non-statutory Advocacy in the Scarborough, Whitby and Ryedale areas. However, the Covid pandemic resulted in North Yorkshire County Council making the decision to complete the re-tendering prO5S in the next finanual year. During 2020 to 2021 the Trustees Board continued to meet but only on a virtual ba515 ant1 during the course of the year. 11 Explored new ways of working in response to the pandemic. 21 Invested ir¢ technology to support home working and Improve communlcation for trustees, staff, volunteers and clients. 31 Allocated staff to support the NHS during lockdowns. 4} Introduced new risk assessments in response to the risk of Covid-19. 5) Responded to the needs of the local community to pmvide advocacy. 6) Developed partnership working in relation to local bids. 7) Explored ways of recruiting new trustee board members. 81 Reviewed the organisations policies in response to the pandemic. 9) Invested in the National Advocary Qualification for a new staff member. 10) Invested resources in applyhng for the National Advocacy Quality Performance Mark. 111 Reviewed budgets in response to local need. 121 Worked closely with the NHS and local Clinlcal Commissioning Groups on the development of social prescribÈng. 13) Worked with the DWP to provide Kickstart opportunityes to local young people. RESPONSIBILTIES OF THE TRUSTEES The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. The financial statements a required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period. In preparlng these flnancial statements, the trustees are qUired to= select suitable accounting policies and then apply them consistentlv, make judgements and estimates that are reasonable and prudent, prepère the financial statements on the going concern basis unle55 It is in-appropriate to presume that the charity will conts.nue in operation. The trustees are responsible for keeping pmper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other Iegular1tie5. Signed on behalf of the trustees. M.J. GOODE MICHAEL GOODE Dated '. 10111121 Chalr
Advocacy Alliance Charlty Number 1163787 Receipts & Payments for the year ending 31st March 2021 31st March 2021 31st March 2020 TURNOVER 239.323 140,434 Net losses from disposals of fixed assets TOTAL INCOME 239.323 140,434 TOTAL EXPENDITURE (159.560) (156,457) OPERATING SURPLUS / DEFICIENCY 79,763 (16,023) OTHER INCOME Interest Receivable 32 107 SURPLUS/{DEFICIT} FOR THE FINANCIAL YEAR 79,795 {15,916)
Advocacy Alllance Charlty Number 1163787 ststement of Financial Activities for the Year Ended 31st March 2021 Designated Reserve Fund Restricted Unrestrlcted Funds Fun¢ts 2021 Total 2020 Total notes Incomlng Receipts Statutory Agencies - NYCC & CCG Grants Donations & Collettions Fundraising Interest 58,000 179.585 58,000 179,585 1,738 58,000 81,945 489 1.738 32 32 107 Total Incoming Recelpts 237 585 239 355 140 541 Resource Payment$ Cost of Generating Voluntary Income Charitable Expenditure Governance Costs 152.960 152,960 153,153 Total Payments 159 560 159 560 156 457 Net Incomingloutgoing resources before transfers 78.025 1.770 79,795 (15,916) Net movement in funds Transfer between funds Total funds brought foThvard Total funds at 31st March 2021 115 796 195,591 131 712 60,000 109,613 25,978 115,796 The notes on pages 7 to 10 forrn part of these finanaal statements.
Advocacy Alliance Charity Number 1163787 Statement of Assets as at 31st March 2021 2021 2020 Notes Current Assets Cash at Bank & in Hand 195.591 115.796 TOTAL ASSETS 195 591 115 796 Represented by: Unrestricted funds Restrirted funds Designated Reserve fund io io io 25,978 109.613 60,000 24,208 31,588 60,000 TOTAL FUNDS 195 591 115 796 M.J. GOODE Date 10111/21 MICHAEL GOODE Chair
Advocacy Alliance Charity Number 1163787 Notes to the flnancial statements for the year ending 31st March 2021 I. ACCOUNTING POLICIES Basis of accountlng The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" Fund accounting Separate restricted funds are maintained for receipts and payments and also designated funds for specific projects as specified by the source of the funds. The General Fund is maintained to account for all monies received which a not restricted and this fund is used at the discretion of the trustees. Resources expended Payments are recognised as they are paid by the charity and the expenditure includes the VAT that cannot be recovered. Support costs are those costs incurred directly in support of the charitable trading. All of the Charity's operations are classed as continuing. There are no recognised gains or losses other than those stated above.
Advocacy Alliance Charity Number 1163787 Notes to the Financial Statements for the year ending 31st March 2021 Durfng 2020121 Restrlrted lJnre5tricted fitnds fund$ During 2019120 Re5triLted Unrestricted funds fund5 Total fund$ 2021 Total fund5 2020 2. Grants Two Ridings Extra Time Lottery Empowering Choice in Care Lottery Awards for All Sirius Foundation RTR Social Prescrfibing NYCC Staylng Safe 5,000 79,732 35,000 5.000 79.732 35,000 60,662 9,950 60,662 9,950 9,996 14,558 14,558 5,000 5.333 5,000 5.333 35.299 35.299 179 585 179 585 3. Invegtmont Income Bank interest e1Vable 32 32 107 107 4. Incomlng Msources from tharltabl• activltles Sales of goodslservice5 as part of ¢JireLt charitable attivitr.es 5. Costs of generatSn9 voluntary incorne Fundraising 6. Costs of charltable adivitles by fvnd type Support costs 152,960 152,960 153,153 153,153 15 960 153 153 153 153 7. GovernJnce costs Accountancy Examination General Administratlon 475 6,125 475 6,125 475 2,829 475 2,829 Year to 31 March 2021 Year to 31 March 2020 8. Other resources expended Total stsff costs were as follows: Gr05s pay after rebate Employers Nat. Ins. Penston 117,518 5,907 2.236 109,839 4,942 1,403 125 661 116 184 The average number of part-tlme employees during the year, were as follows:_ Number of support staff Number of trustees 14 15
Advocacy Alliance Charlty Number 1163787 Notes to the Financial Statements for the year endlng 31st March 2021 9. Analysls of Fund5 2021 Opening balances Incoming resour5 Resources expende¢J Closlng balances Deslgnated funds Transfers The Trustees have decided to allate an amount to be reserved for at least six months running costs and to pay for a managed dosure of the operation should this ever need to happen in the future. It will then cover the costs of disposing of assets, the safe and secure destruction of case documents and any staff redundancy settlements. Opening balan Incoming re50LFrces Resources expended Closing balance5 Transfers Restricted funds Empowering Choice in Care Kick5tart Two Riding5 Sirius Foundation Total Advocacy Lottery Awards for All Stronger Communitie5 RTR Social Prescrtbing 35.000 (35.000) 11.0521 {5,0001 (1,052) # 5,000 14.558 58.000 79,732 9.996 14,558 40.000 38,973 9.996 6,369 19.746 5.738 1.000 1.467 {24,369} {60,505} 15,738) 11,000) 11,467) 237 $85 159 560 109 613
This amount was re-irnbursed eady In the next financial year
Unrestricted funds 24.208 Totsl Funds 2021 115 796 239 355 159 560 195 591 Analysls of Funds 2020 Openin9 balar$S Incoming resources Fiesources expended Closing balance5 Transfers Deslgnated funds Restrlcted funds I WILL Tesco Total Advocacy Lottery Awards for All Stronger Communities RTR Social Prescriblng 7.790 2.000 19.483 28.897 (7.7201 {2,0001 (61,1141 (69.8131 {4,212} (701 48,000 60.662 9,950 1,000 5,000 6,369 19,746 5,738 1,000 1,467 13,533) 129 945 156 457 70 Unrestricted funds 70 Total Funds 2020 131 712 140 541 156 457 115 796 10. Analysis of cash between funds 2021 Total Funds 2020 Total Funds Designated Restricted Unrestrfcte Funds Funds Fund Current As5et5 60,000 109,613 25,978 195,591 115,796 109 613 195 591 115 796
Advocacy Alliance Charity Number 1163787 report on the accounts of: Advocacy Alliance for the year ending 31st March 2021 which are set out on pages 4 to 9. Rospe¢tive responslbllitios of trustee$ and examiner The charitys trustees are resF)onsible for the preparalion of the accounts. The charitys trustees consider that an audit is not required for this year under section 144 12) of the Charities Acl 2011 {Ihe'2011 Acr) and that an independent examination is needed. It is my responsibility lo: examin8 the aco)unts under section 145 of th8 2011 Act lo follow the procedures laid down in the general directions given by the Charity Commission lunder section 14515}Ibl of the 2011 Act). and lo state whether particular matters have corrE lo my attenti. Basls of Independent examlnefs report My examination was carried oul in accordan wth the general directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a compallson of the ac(x)unls presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fail view and the report is limited to those rerS set out in the ststen*nt below. Independent examinerfs statement In connecb.on with my examination. no matter has conE to my attention 1) which gives reasonable cause to believe that in any material respect, the requirements., . to keep accounting records in accordan section 130 of the 2011 Act,. and . to prepar8 accounts which accord with tha accounting records and comply the accounting requirements of the 2011 Act have not been met: or 2) to [Ch, in my opinion, attention should be draw in order to enable a prop8r und9rstanding of the ac£ounts to be reached. Barrie Tuck Barrie Tuck Marchwood . Back Lane South . Middleton . Pickering Y018 8NU Date . 1611112021 io-