BENHALL PRESCHOOL PLAYGROUP CHARITY NUMBER 1163775 RECEIPTS AND PAYMENTS ACCOUNT For the year ended 31st August 2024 LL PRESCHO L PLAYGROUP NUMBER 775 Page LEGAL AND ADMINISTRATIVE INFORMATION TRUSTEES. REPORT 2to4 INDEPENDENT EXAMINER'S REPORT 5t06 RECEIPTS AND PAYMENTSACCOUNT srATEMENTOF ASSETS AND UA81UTIES NOTES TO THE ACCOUNT5 9t012 NHALL P L PLAYGROUP GAL AND ADMINISTRAnvE INFORMATI HARITY NUMBER 1163775 Re8lstered Address: The Portacabln School Lane Benhall Saxmundham Suffolk IP17 IHE Trustees: Roger Plant Ichalrman l Treasu Jaccl Churchman Chrls Sneath Bankers: HS8C 20 Hlgh Street Saxmundham Suffolk IP17 ID8 Independent Examlner: CRASL Carlton Park House Carlton Park Industrlal Estate Saxmundham Suffolk IP17 2NL PRESCHOOL PLAYGROUP CHARITY NUMBER 1163775 ESTABLI HEDBYD TRUSTEES. REPORT FOR THE YEAR ENDED The trustees present their report and the unaudited flnandal statements of the chartyfor the year ended 31 Au8USt 2024. The detalls on page one fomi part of thts report. The financlal statements have been prepared in accordante with the accountlng poI￿leS Sel out in note I to the accounts and compty with the Charilies Art 2011 and the Statement of Reccommended Practice applicable to Charitles preparlng thelr accounts In accordance with the Financial Reporting Standard appllcable In the Uk and Republlc of Ireland (FRS 1021 leffertive l January 20151. Ob ects of the Charrt The development and education of children and v(wnE people in partular by: 111 promoting their care and safety: 121 promoting their educatlon and promoting parental invofr4emenl; 131 promoting thelr health and wellbein& 141 providing seNlces to support them and theirfamiles and carers. 151 provlding servlces to indrviduals holding membetship of the CIO. and 161 furthering the aims of the preschool learning alliance. Public Beneflt The tru5tee5 are awa￿ of the Charlty C￿mISSIon.5 8uldance In relatlon to delfverfng publlc benefft. The Trustees conslder that they are fulffillln8 the Tequlrements to delNer a public benefiL iew of the Pertod Achievements and Perfomiance This year Benhall Preschool has tsken on more fvnded chitdren. As of April 2024, we started to ac¢ept the new 2-year-old expanded fvnded hours. Thi5 has helped our working parents get back to work not on sooner but also made It a lot more afftirdable for them to do so. We have been supporting our lower income families this year ￿ offering produce from Saxmundham's communlty frid8e project. We continue to refresh our"Swap & Lend Library. and offer our uniform as new or used to keep it affordable to all. We have successful￿• transittoned our 2024 school leavers into a number of local schools and continue to maintain good connectlon5 with all Prlmary schoo15 In the area. Transactions and FinanTral PoSit￿n The receipts & ￿Yrnent account for the year Ipage 8) shows unrestr￿ted net Income forthe year of £233.679 this is a st8nifKant increase on the prioryear toLIl of £168.588. Expendlture durlng the same period amounted to £139.4461£138.973- 20231 resulting in a surplus of £94,233. This will contribute towafds our aim of building the Charities reserves. There were no restri£ted funds receNed this year and all prevlous restricted funds had been expended in the prevlous year. HARITYN MBER 11 77 We operate soley on Income from Early Years Education grant5 and member5 fees. These grants are pald to U5 acr055 3 terms and are based on the number of hours each child attends. Chlldren attendlng Benhall preschool can Bet up to 30 hours funded chlldcare for 38 weeks In a year. Thls comblned wlth any addltlonal hours charges and fundralslng make up our Income for the year. We therefore work on a termly basls In terms of stafflng and ongolng cost to ensure we are flnanclally stable to contlnue onto the next tlme. When we fequlre new resources and equlpment we wlll treate a fundralslng event to ralse additlonal fund5 to cover the cost or apply tor addltlonal grants where ellglble. The trustees of the charlty are detalled on pa8e l of these accounts. ees, Res onslblll The Charlt5es Act requlres the trustee5 to prepare flnanclal statements for each financlal perlod whlch glve a true and falr vlew of the state of affalrs of the charlty at the end of the perlod and of the surplus or deftclt forthe perlod then ended. In preparlng those flnanclal statements, the trustees are requlred to select sultable accountln8 pollcle5, as descrlbed In page 9, and then apply them on a conslstent basls, maklng lud8ments and e5tlmates that are prudent and reasonable. The Trustees must ako prepare the financlal statements on the 8olng concern basls unless It Is approprlate to presume that the charlty wlll contlnue In operatlon. The trustee5 are responslble for keeplng proper accountlng records whlch dlsclose wlth reasonable accuracy at any tlme the flnanclal posltlon of the charlty and to enable them to ensure that the flnanclal statements comply wlth the Charltles Acl 2011. The trustees are also responslble for safe8uardln8 the assets of the charlty and hence for taklni reasonable steps for the preventlon and dete¢tlon of fraud and other Irre8ularltles. The trustees are responslble for the m¥lnteDance and Inte8rtty of ihe ¢orporate and financlal Informatlon Included on the charfty's websSte. ENHALL PRE HOOL PLAY RO CHARI MBER 1163775 In ment trus When a vacancy occurs for a trustee. the remalnin8 trustees seek to appolnt an kndfvldual wlth skllls and experlence on the chathvs website. On appolntmenL Thew trustees are 8lven coples of the latest Annual Report •nd Accounts. There Is no formal Indurtlon and tralnlTr8 pro8ramme. but Indhhlual trnstees attend semlnars to update themselve5 when they feel St Is necessary. The ¢harlty trustees are appolnted at the AGM of the charlty to serve ft>r two succes51¥e years and shall retlre frpm office wlth effect from the concluslon of the second AGM f¢llowlng the5f appolntment. At every AGM of the members of the CIO, one thlrd lor the number nearest to one thlrdl of the elected charlty trustees shall retlre from office. The charty trustees to retlre by rotatlon shall be those who have been app)Inted or reappolnted on the same day. those to reiire shall (unless otherwlse agreed amon8St themselves) be detem)Ined by lot. The vacancles so arb51n8 may be filled by the declsknn ofihe members at the AGM. The mernbers or the charlty trustees may at any tlme declde to appolnt a new chartytrustee. whether In place of a charlty trustee who has retlred or been removed or as an addltlonal ¢harlty trustee. A person so appolnted. shall serve for two successlve years and shall retlre bn rotatlon In accordance wlth the above. Where an Indfvldual ts appolnted as a charlty trustee, It Is that Indfvklual eho Is the charty trurtee. No other Indlvldual wlth whom they share membershlp shall be entltled to stand In thelr place at meetln8s of the Char￿ In￿tee$ or have any other rl8hts as a charlty tru5tee& The Trustees of the charlty are very aware of the need to bulld up suffklent levels of reserves. The tharlty Is actlvely fundralslng to support thts. and to fund the purchase of addltbonal resources & equlpment as requlfed. Controls are malntalned over expendlture, kn¢￿d￿8 Staff costs, and thts Ss regurlady revlewed. Sl8ned by order of the trustee5 Chalmian l Treasurer Trustee ate HALL OOL PLAYGRO CHARITY NUMBER 11 77 INDEPENDENTEK4MINER' RE RTT THE TR ES OF BENHALL PRESCHOOL PLAYGR I report on the accounts of the charlty for the year ended 31 August 2024, which are Set out on pa8es 7 to 12. REsPE￿1VE RESPONSIBILMES OF TRUSTEES AND EXAMINER As the Charlty's trustees you are responslble forthe preparaiion of the atcounts: you conslder that the audlt requlrement of sectlon 14412) of the Charltles Act 2011 (The Attl does not appty. Itls my responslblllty to state. on the basis of protedures speCif￿d in the General Dlrectbon5 glven by the Charlty Comm15$1oners under sectlon 1451511bl of the Ac¢ whether partkular matters have come to my attentlon. Your attentlon15 drawn to the fact that the chartty has prepared accounts In accordance w￿h A¢countln8 and Reportln8 by Charltles: Stitement of Retornrnended Prnctlce appllcable to charltle5 preparln8 thelr acctyjnts In at¢ordan¢e wlth the Flnancjal Reportln8 Standard for Smaller Entltles publlshed on 16 July 2014. the Flnanclal Reportlng Standard for Smaller Entltles IFRSSEI1s In preference to the Actountlng and Reportlng by Charltles: Statement of Recommended Practlce Issued on l Aprll 2005 whkh Is referred to In the extant re8ulatlons bui h4$ 51nce been wiihdr•wn. l understsnd that thls has been done In order for the accounts to provlde a true and falf vlew In accordance wlth the Generally Accepted Accountln8 Practlce effectlve for ￿POrt[n6 perbods beglnnln8 on or after l January 2015. BISIS OF INDEPENDENT EXAMINER'S REPORT My examlnatlon was carr1￿ out In accordance wlth the General Dlredions 8lven by the Charity Commissloners. An examlnatlon Includes a reV￿W of the accountlng records kept by the charity and a comparlson of the accounts presented with those records. 11 also Includes conslderation of any unusual Items or dlsclosures in the accounts. and seekln8 explanatlons from you a5 trustees concernln8 any such matters. The proceduies undertaken do not provlde all the evldence that would be required in an audit. and consequentty I do noi expres5 an audtt opinion on the vlew fven by the accounts. NHALL PRESCHOOL PLAYGROUP HARtTY NUMBER 1163775 INDEPENDENT EXAMINER'5 STATEMENT In connection with my examlnatlon. no matter has come to my attention.. which 8i¥es me reasonable cause to belleve that in any material respect the requirements to keep accounting record5 In accordance with sectlon 130 of the Act,. and to prepa￿ accounts whlch accord wlth the accounting records and to comply with the accounting requlrements of the Act. have not been met. or to whlch, In my oplnlon, attentlon should be drawn In order to ertable a proper understa ccounts to be reached. Rebecca Brock FMAATI ACCA CRASL Saxmundham BENHALL PRESCH L PLAYGROUP ER STATEMENT OF FINANCIAL A￿1VITIEs For the year ended 31st Au8USt 2024 2024 2023 Unrestrfrted Not• Incorne and endowments fmrn Voluntory Intome.. Donatlons and le8acles A¢tlvltlesfor generatlngfvnds.. Generated Income Other 185,026 185,026 116,450 46,731 1,922 46,731 1,922 51,788 350 Total Ineome •nd èndowments 233,679 233.679 168,588 Expendhure Cost of generatlng voluntary Income Charftable actfvltles 139,446 139,446 138,973 Total exp•ndltur• 139,446 139,446 138.973 N•t mgvemwrt In funds R•¥aluatlon Reserve 94,233 94,233 29,615 Balances brought forward 283,871 378,104 283,871 378,104 254,256 283.871 All of the Charlty's actfvltles are classed as contlnulng. The Charlty has no reeo8nlsed galns or105ses other than those shown above. The notes on pa8es 9 to 12 fom part of these atcounts. BENHALL PRE CHARITY 77 BALANCE SHEET AS AT 31st August 2023 2024 2023 FIMed Assets Property Improvements at cost Furnlture. fixtures •nd ffttln85 90,221 2,124 ,221 2,206 92,345 92,427 Curr•nt Asmts Debtors and prepayments Current Account Bank Card Account Deposlt Account PayPal Vouchers Cash In hand 32,178 152.579 171 102,209 107 122.659 113 70.547 309 200 194,634 287,433 U•bllhl•s Amount$ fallln8 due In one year 1,675 3.190 P4•t Currnnt •M•ts Il•t assets 285.759 378.104 191,444 283,871 Fund$ Genr•l Fund 378,104 283￿71 378.104 283￿71 Approved by the Board of Tn￿tee$ on 2nd January 2025 and slgned on its behalf by: Roger Plant Chalm7an l Treasurer Jacci Churchman Trustee BENHALL PRESCHO YGROU Rl ER 1163775 NOTES TO ACCOUNTS ACCOUNTING POLICIE5 84$15 of pr•paratlon The flnanclal statements have been prepared In accordance wlth AccountlnB and Reportlng by Chartles: Statement of Recommended Practlce and In accordance wlth the Flnanclal Reportln8 Standards for Smaller Eniitbes leffe¢tlve January 20151 and the Charltles Act 2011. Assets and Ilabllltles are 5nbtlally recognbsed at hlstorlcal cost or transactlon value unless otherwlse stated In the relevant accountlng accountlng pollcv note. The flnanclal statements have been prepared to glve and 'true and falr, vlew and have departed from the Charltles (Accounts and Reports) Regulatk*ns 2008 only to the extent requlred to provlde a *rue ènd falr vlew. Thts departure has Involved followln Accountlng and Reportln8 by the Charltles preparln8 thelr accounts In accordance wlth the Flnanclal Reportln8 Standard appllcable In the UK and Rèpubllc of Ireland IFRSSEI Issued on 16 July 2014 rJther than the Accountlng and Reportln8 by Charltles: Statement of Recommended Practlce effectlve from l Aprll 2005 whlch has slnce been wlthdrawn. Prepar•tlon ol •ctounts on 4 8oln8 ¢oncern bas1$ The assessment of the trustee5 Is that the charlty Is a 8oln8 concern. Income All Incornln8 resouf¢es ore Included on the Statement of Flnanclal Actlvltles when the ¢harfty has sufflclent certalnty that recelpt of the Income Is probable and the amount can be measured rellably. Exp•ndltur• Expend5ture Is reco8nl$ed once there15 a le841 or constructlve obllgatlon to make a payment to a thlrd party. It has been classlfled under headlngs that aggregate all costs relatÈd to that category. Where costs cannot be dlrectty attrlbuted to partlcular headln85 Ihey have been allocated on a ba sls con51stenl wlth the use of resources. The charlty Is not reglstered for VAT and accordlngly expendlture Is shown 8ross of Irrecoverable VAT. Grants offered subject to condltlons whlch have not been met al the year end date are notes as commltment but not accrued as expendlture. Voluntary Incom• All donated Income 5s included In Income on receipt where the donor requlres that the sum Is to be treated as income in future accounting periods. 8ENHALL PRESCHOOL PLAYGROUP CHARITY NUMBER 1163775 NOTES TO ACCOUNTS In¥ostment Income Interest recelved Is Included when recelvable. Flxed Assèts Depreclatlon Is provlded on flxed assets at rates calculated to wrlte off the costs. less estlmated re51dual value, or each asset over Its expected useful Ilfe as follow5'.- Furnlture, Flxtures and Flttlngs- 20% on reduclng balance Stock bs valued at a lower of cost and net reallsable value io HALL PRESCHO L PLAY oup HARITY NUMBER 1163775 NOTES TO THE ACCOUNTS Forthe year ended 31st August 2024 2024 Total 2023 Total Unrestrlrted 2 Donatlons •nd1¢84¢1¢8 Grants Donattons 184,739 287 185,026 184,739 287 185,026 116,118 332 116,450 3 Generated Income Fees Recelved Fundralsln8 actlvltles Dlnner5lSnacks Unlforms 41,754 490 4,364 124 46.731 41,754 490 4,364 124 46.731 46,836 585 4,160 206 51,788 4 Other In¢orno Bank Interest 1,922 1,922 1,922 1,922 350 350 5 Ch•rltabl• ¥rtlvltl•$ Utllltles Advertlslng Telephone Computer Prlntlng Postage & Statlonery Accountancy & Professlonal Fees Depreclatlon WaBes 8ooks. Equlpment. Snacks et¢ Unlform Annual Trlp Staff Penslons Employeers Nl Insurance Repalrs & Malnt Tralnlng & Courses Fundralsln8 Loan Interest & Bank Char8e5 Sundry Bad Debts 3,747 195 3,747 195 2,520 891 498 12 2,676 551 117,493 8,815 316 510 1.286 55 874 984 785 154 512 474 82 2,793 531 117,295 8,528 105 474 82 2,793 531 117,295 8,528 105 568 L742 222 916 2,441 663 -75 560 1,742 222 916 2,441 663 -75 560 -2.226 139,446 -2,226 139,446 138.973 li BENHA L PLAYGRO CHARITY N MBER 1163775 NOTES TO THE ACCOUNTS Forthe year ended 31st Au8USt 2024 6 Flxed Assets Property Impmvements Flxture$ and Fltllnqs Totsl At 1st September 2023 Addltlon5 Less: Grants 90.221 4,182 449 94.403 449 At 31st Au8USt 2024 90,221 4,631 94,852 D•predailon At 1st September 2023 Ch•r8e for the year 1.976 531 L976 531 At 31$t August 2024 2,507 2,507 N•t book Valu• At 1st September 2023 90,221 2.206 92,427 At 31st Au8USt 2024 90,221 2,124 92,345 7 Debtors Ind prepaym•fits Debtors Ac¢rued Income 1,008 31.171 32,178 8 Ll•bllltle$: Amounts fallln8 due wlthln one year Credltors Accruals Penslon Payable PAYE I NIC Payable 243 377 1,055 1,675 9 Grants recel¥ed Parenta Tralnlng eest Practlce Network 500 500 1.000 12