## BENHALL PRESCHOOL PLAYGROUP CHARITY NUMBER 1163775 RECEIPTS AND PAYMENTS ACCOUNT For the year ended 31st August 2022 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## INDEX ||Page| |---|---| |LEGAL AND ADMINISTRATIVE INFORMATION|1| |TRUSTEES' REPORT|2 to 4| |INDEPENDENT EXAMINER'S REPORT|5 to 6| |RECEIPTS AND PAYMENTS ACCOUNT|7| |STATEMENT OF ASSETS AND LIABILITIES|8| |NOTES TO THE ACCOUNTS|9 to 12| ## BENHALL PRESCHOOL PLAYGROUP ## LEGAL AND ADMINISTRATIVE INFORMATION ## CHARITY NUMBER 1163775 |Registered Address:|The Portacabin| |---|---| ||School Lane| ||Benhall| ||Saxmundham| ||Suffolk| ||IP17 1HE| |Trustees:|Roger Plant (Chairman)| ||Jacci Churchman| ||Uvonne Molloy| ||Danny Molloy| |Bankers:|HSBC| ||20 High Street| ||Saxmundham| ||Suffolk| ||IP17 1DB| |Independent Examiner:|CRASL| ||Carlton Park House| ||Carlton Park Industrial Estate| ||Saxmundham| ||Suffolk| ||IP17 2NL| 1 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## ESTABLISHED BY DEED ## TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2021 The trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2021. The details on page one form part of this report. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the Statement of Reccommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the Uk and Republic of Ireland (FRS 102) (effective 1 January 2015). ## Objects of the Charity The development and education of children and young people in particular by: - (1) promoting their care and safety; - (2) promoting their education and promoting parental involvement; - (3) promoting their health and wellbeing; - (4) providing services to support them and their familes and carers; - (5) providing services to individuals holding membership of the CIO; and - (6) furthering the aims of the preschool learning alliance. ## Public Benefit The trustees are aware of the Charity Commission's guidance in relation to delivering public benefit. The Trustees consider that they are fullfilling the requirements to deliver a public benefit. ## Review of the Period, Achievements and Performance I have been open throughout the Covid pandemic. This has been with limited children and the loss of primary school children due to 'bubbles'. We have managed to keep money in the bank with cut backs and have resources to make some major repairs to our garden and fence. Numbers are high for the autumn term at 40 children on roll. ## Transactions and Finanial Position The receipts & payment account for the year (page 8) shows unrestricted net income for the year of £157,975 this is a slight increase of the prior year total of £138,821. Expenditure during the same period amounted to £121,724 (£108,993 2020) resulting in a surplus of £36,251. This will contribute towards our aim of building the charities reserves. There were no restricted funds received this year and all previous restricted funds had been expended in the previous year. 2 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 We operate soley on income from Early Years Education grants and members fees. These grants are paid to us across 3 terms and are based on the number of hours each child attends. Children attending Benhall preschool can get up to 30 hours funded childcare for 38 weeks in a year. This combined with any additional hours charges and fundraising make up our income for the year. We therefore work on a termly basis in terms of staffing and ongoing cost to ensure we are financially stable to continue onto the next time. When we require new resources and equipment we will create a fundraising event to raise additional funds to cover the cost or apply for additional grants where eligible. ## Trustees The trustees of the charity are detailed on page 1 of these accounts. ## Trustees' Responsibilites The Charities Act requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity at the end of the period and of the surplus or deficit for the period then ended. In preparing those financial statements, the trustees are required to select suitable accounting policies, as described in page 9, and then apply them on a consistent basis, making judgments and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is appropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. 3 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## Appointment of trustees When a vacancy occurs for a trustee, the remaining trustees seek to appoint an individual with skills and experience on the charity's website. On appointment, new trustees are given copies of the latest Annual Report and Accounts. There is no formal induction and training programme, but individual trustees attend seminars to update themselves when they feel it is necessary. The charity trustees are appointed at the AGM of the charity to serve for two successive years and shall retire frpm office with effect from the conclusion of the second AGM following their appointment. At every AGM of the members of the CIO, one third (or the number nearest to one third) of the elected charity trustees shall retire from office. The charity trustees to retire by rotation shall be those who have been appointed or reappointed on the same day, those to retire shall (unless otherwise agreed amongst themselves) be determined by lot. The vacancies so arising may be filled by the decision of the members at the AGM. The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed or as an additional charity trustee. A person so appointed, shall serve for two successive years and shall retire in rotation in accordance with the above. Where an individual is appointed as a charity trustee, it is that individual eho is the charity trustee. No other individual with whom they share membership shall be entitled to stand in their place at meetings of the charity trustees or have any other rights as a charity trustees. ## Reserves The Trustee of the charity are very aware of the need to build up sufficient levels of reserves. The charity is actively fundraising to support this, and to fund the purchase of additional resources & equipment as required. Controls are maintained over expenditure, including staff costs, and this is regurlarly reviewed. Signed by order of the trustees …................................................ …................................................. Chairperson Trustee …............................... Date 4 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BENHALL PRESCHOOL PLAYGROUP I report on the accounts of the charity for the year ended 31 August 2021, which are set out on pages 2 to 9. ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention. Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 5 BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met; or - 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Brock FMAAT / ACCA CRASL Saxmundham 6 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## STATEMENT OF FINANCIAL ACTIVITIES |For the year ended 31st August 2022
**Income and endowments from**
_Voluntary Income:_
Donations and legacies
_Activities for generating funds:_
Charitable activities
_Other_
**Total income and endowments**
**Expenditure**
Cost of generating voluntary income
Charitable activities
**Total expenditure**
**Net movement in funds**
**Revaluation Reserve**
Balances brought forward|Note
2
3
4|Unrestricted
£
189,553
0
6
189,559
116,226
116,226
73,333
180,926
254,259||2022
Total
£
189,553
0
6
189,559
116,226
116,226
73,333
180,926
254,259||2021
Total
£
157,974
0
1| |---|---|---|---|---|---|---| |||||||157,975| |||||||121,724| |||||||121,724| |||||||36,251
144,675| |||||||180,926| All of the Charity's activities are classed as continuing. The Charity has no recognised gains or losses other than those shown above. The notes on pages 6 to 8 fom part of these accounts. 7 ## BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 BALANCE SHEET AS AT 31st August 2022 |2022
Note
£
£
**Fixed Assets**
Property Improvements at cost
**5**
90,221
Furniture, fixtures and fittings
2,757
92,978
**Current Assets**
Debtors and prepayments
**6**
1,513
Current Account
121,243
Account No2
554
Deposit Account
40,956
PayPal
422
Vouchers
0
Cash in hand
153
164,841
**Liabilities**
Amounts falling due in one year
**7**
3,561
**Net current assets**
161,281
**Net assets**
254,259
**Funds**
**Genral Fund**
254,259
254,259|2022
Note
£
£
**Fixed Assets**
Property Improvements at cost
**5**
90,221
Furniture, fixtures and fittings
2,757
92,978
**Current Assets**
Debtors and prepayments
**6**
1,513
Current Account
121,243
Account No2
554
Deposit Account
40,956
PayPal
422
Vouchers
0
Cash in hand
153
164,841
**Liabilities**
Amounts falling due in one year
**7**
3,561
**Net current assets**
161,281
**Net assets**
254,259
**Funds**
**Genral Fund**
254,259
254,259|2022
£
90,221
2,757|£
999
64,090
426
25,710
1,565
240
75|2021
£
90,221
1,189| |---|---|---|---|---| |||92,978||91,410| |||||89,516| ||||93,105
3,589|| |||||| |||254,259||180,926| |||254,259||180,926| |||254,259||180,926| Approved by the Board of Trustees on 15 February 2023 and signed on its behalf by: Uvonne Molloy Jennifer Driver Trustee 8 BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 NOTES TO ACCOUNTS ## **1 ACCOUNTING POLICIES** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. ## **Preparation of accounts on a going concern basis** The assessment of the trustees is that the charity is a going concern. ## **Income** All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. ## **Expenditure** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. ## **Voluntary Income** All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods. 9 BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 NOTES TO ACCOUNTS ## **Investment Income** Interest received is included when receivable. ## **Fixed Assets** Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:- Furniture, Fixtures and Fittings - 20% on reducing balance ## **Stock** Stock is valued at a lower of cost and net realisable value 10 BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## NOTES TO THE ACCOUNTS For the year ended 31st August 2022 |**2 Donations and legacies**
Fees received
Grants
Donations
Fundraising activities
Annual Trip
Dinners/Snacks
Uniforms
**3 Other Income**
Bank Interest
**4 Charitable activities**
Rent
Utilities
Rates
Telephone
Refuse Collection
Computer
Printing Postage & Stationery
Accountancy & Professional Fees
Depreciation
Wages
Books, Equipment, Snacks etc
Uniform
Annual Trip
Photos
Staff Pensions
Employeers NI
Insurance
Repairs & Maint
Playground Equip
Training & Courses
Fundraising
Loan Interest & Bank Charges
Lease Payment
Sundry|**Unrestricted**
**£**
39,995
146,428
543
1128
0
1,286
174
189,553
6
6
0
2,087
0
703
214
180
39
2,344
690
94,296
5,607
471
647
0
1,043
0
1,349
418
0
3,086
317
521
1,922
291
116,226|**2022**
**2021**
**Total**
**Total**
**£**
**£**
39,995
24,594
146,428
132,023
543
315
1,128
535
0
396
1,286
0
174
111| |---|---|---| |||189,553
157,974| |||6
1| |||6
1| |||0
0
2,087
949
0
0
703
739
214
196
180
108
39
91
2,344
969
690
0
94,296
95,035
5,607
14,032
471
308
647
452
0
0
1,043
827
0
0
1,349
1,979
418
650
0
2,596
3,086
387
317
239
521
260
1,922
0
291
1,907| |||116,226
121,724| 11 BENHALL PRESCHOOL PLAYGROUP ## CHARITY NUMBER 1163775 ## NOTES TO THE ACCOUNTS ## For the year ended 31st August 2022 ## **5 Fixed Assets** |**Cost**
At 1st September 2021
Additions
Less: Grants
At 31st August 2022
**Depreciation**
At 1st September 2021
Charge for the year
At 31st August 2022
**Net book Value**
At 31st August 2022
At 1st September 2021|Property
Improvements
£
90,221
0
0
90,221
0
0
0
90,221
90,221|Fixtures and
Fittings
£
1,924
2,258
0
4,182
735
690
1,425
2,757
1,189|Total
92,145
2,258
0| |---|---|---|---| ||||94,403| ||||735
690| ||||1,425| ||||92,978| ||||91,410| ## **6 Debtors and prepayments** |Debtors
Prepayments|1,513
0| |---|---| ||1,513| ## **7 Liabilities: Amounts falling due within one year** |Creditors
Accruals & Other Creditors|387
3,174| |---|---| ||3,561| ## **8 Grants received** |Parenta Training
Suffolk Coastal DC|1,500
0| |---|---| ||1,500| 12