Company no. 09646832 Charity no. 1163735
# **It's in the Bag Cancer Support Ltd Report and Unaudited Financial Statements**
**31 December 2021**
## **It's in the Bag Cancer Support Ltd**
## **Reference and administrative details**
|**For theyear ended 31**|**December 2021**||
|---|---|---|
|**Company number**|09646832||
|**Charity number**|1163735||
|**Registered office and**|Bristol Haematology And Oncology Centre||
|**operational address**|Horfield Road||
||Bristol||
||BS2 8ED||
|**Trustees**|Trustees, who are also directors under company law, who served during||
||the year and up to the date of this report were as follows:||
||Clayton Bawden|(resigned 13 January 2021)|
||Jeremy Braybrooke||
||Richard Bullard||
||Stephen Grey||
||Sophie Mason||
||Michael Perry|(appointed 22 January 2021)|
||Carolyn Sage|(resigned 18 January 2022)|
||Edward Smith|(appointed 1 October 2021)|
||Nigel Williams|(resigned 1 October 2021)|
|**Company secretary**|Susan Brand||
|**Bankers**|CAF Bank Ltd||
||25 Kings Hill Avenue||
||Kings Hill||
||West Malling||
||Kent||
||ME19 4JQ||
|**Independent**|Godfrey Wilson Limited||
|**examiners**|Chartered accountants and statutory auditors||
||5th Floor Mariner House||
||62 Prince Street||
||Bristol||
||BS1 4QD||
1
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
The trustees present their annual report for the period ended 31 December 2021.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).
The legal name of the charity is: It's in the Bag Cancer Support Ltd.
The charity is also known by its operating name: It's in the Bag.
The charity is constituted as a company limited by guarantee, registered under the Companies Act and its governing document is a Memorandum and Articles of Association under company legislation.
By operation of law all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation. The trustees are all individuals.
The principal operating address, telephone number and email and web addresses of the charity are:
Bristol Haematology and Oncology Centre (BHOC), Horfield Road, Bristol. BS2 8ED
Telephone: 0117 342 3472
Email Address: hello@itsinthebag.org.uk
Web address: http://itsinthebag.org.uk/
The registered office of the charity for Companies Act purposes is the same as the operating address shown above.
The trustees who served as a trustee in the reporting period and, if applicable, their dates of appointment or resignation during the year are listed on page 1.
All the trustees are also members of the charity.
## **Objectives and activities**
The purposes of the charity as set out in its governing document are:
- 1) To promote and protect the physical and mental health of sufferers of testicular and germ cell cancers in the South West and West of England through the provision of financial assistance, support, education and practical advice.
- 2) To advance the education of the general public and health care professionals in all areas relating to testicular and germ cell cancers.
It's in the Bag (IITB) achieves its purposes in three ways:
2
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
## **Support**
Testicular cancer is the most common cancer in men in their 20's and 30's. Being diagnosed with testicular cancer and going through treatment is a huge challenge physically, mentally and emotionally. We provide a range of activities and initiatives to help men through this tough time. We also support a smaller number of men and women who are affected by other germ cell cancers. This includes support for families and carers.
## **Awareness**
Teaching the public, especially men, the importance of self-checking their testicles regularly, especially those aged 15-45 years and if they discover a problem or issue to see their GP immediately.
## **Survival**
With UK cure rates for testicular cancer running above 98%, we focus on helping men tackle the emotional and practical impact of cancer both during treatment and into their lives afterwards. We also encourage and inspire those affected to help and support others.
## **The main achievements and performance of the activities undertaken in relation to those purposes during the period:**
As in the previous year and in common with all organisations our operations continued to be significantly impacted by COVID and the associated measures taken to address the pandemic. Our aim was to adapt our activities to continue to meet our objectives during this period. We note that online fund raising will need to become more innovative and focused as donors became increasingly resistant despite the success achieved during lockdown. We will also be aiming to do more face-toface events, in particular recognizing the success of funds raised by our Winter Testicular Ball.
## **Support**
Support for those diagnosed with testicular cancer (germ cell cancer) and their family and friends.
## _**Support through treatment**_
- Patient education and information in written, video and website formats.
- All patients in the South West are offered an information pack about germ cell cancers at the time of diagnosis. This year we distributed 240 information packs.
- Patient information leaflets and surveillance schedules continued to be funded in accordance with clinical need.
- Providing travel grants for patients on low incomes throughout the South West. BHOC is the Supra-regional specialist treatment centre which therefore can necessitate the requirement for long distance travel.
- Providing a gift experience grant up to £500 for patients undergoing complex treatments and palliative care, as defined by the medical team. This could be a visit to the zoo, a special meal, a ride in a balloon, flowers for a funeral, travel expenses to a holiday destination or a small break.
- Providing funeral grants to help with the expense of a funeral. Due to the nature of the disease, those who die are often young and have not prepared for their funeral costs, as such this puts a burden on the already grieving family. This is aimed to help fund the funeral and/or the costs associated with it. One funeral grant was provided in 2021.
3
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
## _**Support beyond treatment**_
- Providing post treatment Survivorship Toolkit days and Personal Development weekend courses with the aim of enabling and empowering self-management. These are tailor made for testicular cancer/germ cell patients and based on the NHS national initiative for the recovery package.
- Due to COVID we were not able to deliver any of our face to face activities, however, to help fill this gap we publicised our “It’s in the Experience” videos which tell the story of testicular cancer from the patient perspective and remain available online. During men’s health awareness month, in November 2021, this became a focus of our social media activity, directing people to our YouTube channel and these videos.
## _**Support for health care professionals**_
- This is to support the training and education of the Bristol Testicular Cancer Service (BTCS) based at University Hospitals Bristol and Weston NHS Foundation Trust. We support events such as the Supra-Regional AGM and training/ education days for healthcare professionals. In addition, support is provided to help with continued national presence of BTCS in the UK. This includes the work being carried out with the Testicular Cancer Network (TCN) and the National Germ Cell Group (NGCG). There were not many clinical events taking place in 2021 due to the pandemic, but we are keen to support the clinical team in the future especially the NGCG Conference which is being held in Glasgow April 2023.
## **Awareness**
When testicular cancer (germ cell cancer) is detected early it can be treated with surgery alone and reduces the need for more invasive treatments. Testicular cancer remains one of the most treatable and curable cancers, however raising awareness in this group of individuals requires a different approach. It’s in the Bag will continue to push the boundaries when raising awareness and does so in the following ways:
## _**Promoting quirky and innovative campaigns and images**_
One of our volunteers decided to put our three aims Support, Awareness, Survival into What Three Words and found an organisation in South Africa. We contacted “Love Your Nuts” in South Africa and agreed a ‘Testicle Twinning’ campaign conducted in November 2021 and plan to run further campaigns this year.
## _**Promoting Testicular Cancer Awareness Month**_
This year a small team developed a new campaign called Men In Pants which was an awareness and fundraising event. This involved a special song and dance that our supporters would do to become Testicle Defenders. This was really popular and raised £1,000.
## _**Attending schools, colleges, universities, workplaces and events that reflect our catchment group**_
As COVID restrictions began to ease in the summer we were able to start getting back on the road and delivering face to face talks and attending a couple of health days.
We were able to deliver our awareness message in the flesh at Borg Warner in Stonehouse and virtually through webinars to UWE staff as well as to national building firm Willmott Dixon. We spoke to 300 students at St. Gregory’s School in Bath and another 200 at Devonport High School in Plymouth, the latter subsequently adopting us as their charity for this year. We also had our awareness stand at GKN Aerospace’s first ever men’s health day in Bristol with the prospect of future visits.
4
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
Bristol Pride Volunteer Leads Tom Snook and Rob Phillips completed another great video which was aired during the virtual event for 2021 and IITB also had a short video as part of the virtual parade.
## _**Selling merchandise**_
- Each piece of merchandise we sell has the ability to raise awareness of testicular cancer and the charity. This provides an effective way of communicating as the message is delivered each time the merchandise is worn or used and, of course, it also allows us to raise funds.
- Merchandise sales were up on the previous year by 163%, but still limited, with our Testical Festival normally providing the opportunity for good fund raising. This has been cancelled for the last couple of years, but we are pleased that it will now take place in June 2022.
## **Reaching out via our website and Social Media channels –**
- Facebook – We have continued post on our Facebook page as this appears to be the most popular platform. Whilst the audience has not grown significantly, we have managed to retain our audience and with some targeted posts increased our reach and continue to slowly grow our followers. The peaks in reach are Testicular Cancer Awareness Month, announcing the venue for The Test Fest, Happy Birthday IITB in July and The Winter Testicular Ball in November.
- Instagram – Instagram is a growing audience for It’s in the Bag and in 2021 we gained 171 new followers. Posts during the Men In Pants were more aligned with this platform and gained more momentum than on Facebook. The peaks were Men In Pants, The Test Fest new venue and announcing the cyclists for Le Tour de Balls Trois taking place in 2022.
5
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## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
- Twitter – During 2021 we engaged with the platform by sharing events, significant days and celebrations. We have 1,488 followers.
- LinkedIn – Our posts are now more focused on appealing to and informing a business and professional audience, so not necessarily the same as our posts to Facebook and Instagram. This approach has expanded our network and we will continue to understand further to gain traction for our events. Collecting data only started in April 2021 and we had 21 new followers. Views increased as did impressions. These appear to be linked with significant events and campaigns.
7
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
- YouTube – The investment we made in Clear As Day to manage our YouTube Channel for a year to help improve the overall look and content of our channel has clearly strengthened the content and increased views. In 2021 we had 1,790 views which equated to 1,983 minutes viewing. The most viewed video was A Guide on How to Check Your Balls Once a Month and the most viewed time was April which is Testicular Cancer Awareness Month.
- Website – We continue to make changes to the website design and in particular the awareness and fundraising pages to improve user experience and therefore the effectiveness of the pages. We actively review Google data in a structured way to identify the areas of focus.
## _**Fundraising activities during the period**_
Fundraising is always challenging. Despite the impact of COVID we have benefitted from continued support throughout the period. Many individuals and groups of volunteers have raised money for us. Alongside this we also receive support from businesses, clubs and bucket collections. Many of our supporters also give their time to help us and this is very much part of the family nature of our charity. We noted earlier signs of online fundraising fatigue. As a result we will be more targeted in which events we will now run online and which will be physical attendance.
Business Support – We were very pleased to be chosen again as a designated charity for Exeter Chiefs Rugby club and continued our relationship My Bollox (the underwear brand).
Grants – we were excited to once again receive a grant of £5,000 during the period from Elizabeth & Prince Zaiger Trust.
Other sources included events run by others e.g., pub quizzes and sports events for which we are very grateful. We were really pleased by a charitable football event run in Tiverton which gave us the opportunity to demonstrate that as a South West charity our footprint extends to Devon and Cornwall.
We commenced a lottery in late 2020 which has continued to provide a stable source of incremental funding through 2021 and to date.
Fundraisers have continued to successfully use GoFundMe through PayPal, which has provided easier access for a younger audience and capitalises on the ease of use though mobile phones.
8
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
For our Men in Pants campaign we used text giving for the first time using the Donr platform, which was very successful and we will use again for other events go forward.
## **Survival**
## _**It's in the Bag Volunteers**_
Volunteers are vital to the work of It's in the Bag. We have no paid members of staff but ask a lot of our supporters. We want to ensure our volunteers are safe and that they clearly represent our charity. During lockdown periods we maintained contact through social media and in particular though the establishment of a WhatsApp group. Both have now been retained as easy and valuable ways of maintaining communication with our volunteers.
To celebrate survival and to thank our volunteers, supporters and business sponsors we organise a bi-annual event which includes the "Golden Pants Awards". Attendees pay a small fee for tickets, awards are funded by IITB and charity funds will be used to encourage people to attend, as these events are often relatively expensive to those who have recently completed treatment.
We were able to hold a very successful Winter Testicular Ball in 2021 and were able to raise funds directly to cover just over half the cost, which also showed us that physical events were more fruitful when it came to raising funds. This event is integral to our ongoing efforts to use and raise funds by attracting and strengthening relationships with volunteers and business sponsors.
We also strongly believe that celebrating survival for many men and their families is an important step in the recovery process.
## _**Innovative features**_
Covid-19 pandemic continued to provide challenges to the charity, but also an opportunity to continue to evaluate our strategy. We noted that online fundraising, while initially successful, has waned as donors tire of online giving. Our strategy go forward will therefore evaluate a mix of online and physical events.
The Testicle Twinning with “Love Your Nuts” in South Africa has broadened our audience and showed that we can work together with like-minded organisations regardless of geography.
We are planning to expand our Match Fit campaign with changing room hangers with instructions to check your balls. This will be introduced in 2022.
We have a new campaign being developed by a local and very popular animator and designer. This is to appeal to our young male audience.
## _**Recruitment strategy**_
We have extended our recruitment strategy to appeal to a wider range of volunteers for specific roles, looking beyond IITB connections and in doing so recruited our volunteer lead and the Trustee Board secretary.
**Zoom platform** – we have continued to invest as a remote working charity since it allows us to have more conversations with volunteers, fundraisers and Trustees than we were ever able to do before.
9
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
**YouTube platform** – our YouTube platform has benefitted from the investment we have made with increased utilization and professional output. By using tools such as Snappa and Canva we can design our images to fit all media platforms.
**Virtual events** - we have the skills, experience and necessary tools to continue to leverage such events. We have noted the decline in effectiveness of online events for fundraising, but we will continue to run them after evaluating based on purpose, efficiency and effectiveness.
## **Structure, governance and management**
As set out in the charity's Articles of Association, the charity may by ordinary resolution:
- 1) appoint a person who is willing to be a trustee; and
- 2) determine the rotation in which any additional trustees are to retire.
No person other than a trustee retiring by rotation may be appointed a trustee at any general meeting unless:
1) he or she is recommended for re-election by the trustees; or
- 2) not less than fourteen nor more than thirty-five clear days before the date of the meeting, the charity is given a notice that:
- a) is signed by a member entitled to vote at the meeting, b) states the member's intention to propose the appointment of a person as a trustee, c) contains the details that, if the person were to be appointed, the charity would have to file at Companies House, and
- d) is signed by the person who is to be proposed to show his or her willingness to be appointed.
All members who are entitled to receive notice of a general meeting must be given not less than seven nor more than twenty-eight clear daysꞏnotice of any resolution to be put to the meeting to appoint a trustee other than a trustee who is to retire by rotation. Our AGM was attended by trustees, volunteers and supporters who all made a valuable contribution to celebrating the previous year and helping to set the path we will take in the next year.
The trustees may appoint a person who is willing to act to be a trustee.
A trustee appointed by a resolution of the other trustees must retire at the next annual general meeting and must not be taken into account in determining the trustees who are to retire by rotation.
## **Financial review**
For the period under review, we generated total income of £39,170 (2020: £51,036) and spent £42,876 (2020: £40,211) leaving a small deficit for the year of £3,706. Funds brought forward from the prior period were £68,674, resulting in total funds of £64,968 as at 31 December 2021 to be carried forward into the next financial year.
## **Reserves policy**
The charity's estimated annual expenditure is budgeted to be in the region of £85,000. We will plan, as in past years, to secure the charity's future and ability to meet its aims and objectives. The directors will ensure that there are sufficient reserves to cover the costs for the forthcoming year, particularly as most of our funds are raised through donations from individuals and therefore the charity has no guaranteed income.
10
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
The directors are also mindful of the possible need to contract out some of the administration and therefore feel it necessary to hold reserves in anticipation of this potential future cost. The directors therefore believe that a reserve balance of around £35,000 is a prudent level to secure the charity's future.
## **Going concern**
The charity currently has sufficient funds to sustain it planned activities and therefore has no going concern issues. We have managed our accounts very closely to ensure that the charity was able to withstand the pandemic and in particular continue to give out grants when recipients were suffering from the economic downturn. We recognise that there is still ongoing uncertainty exacerbated by other global events and will continue to exercise a prudent view of necessary expenditure.
## **Plans for future periods**
We have completed a strategy and three-year operating plan ensuring that we can provide sustainable support.
Support: Our hope is to support many more men and their families in the South West of England including the use of Grants and the Survivorship Toolkit. The main aim is still to encourage attendance of those who are treated outside of the Bristol clinical service and to start to develop facilitators in Devon and Cornwall. However, COVID has continued to put significant strain on NHS resources and it has been difficult to get support for the clinical activities supporting the Toolkit days. We are investigating alternative strategies to support men and their families during treatment.
Awareness: We will continue to strengthen all our current platforms and campaigns.
As noted in last years’ accounts, the charity hopes to double the number in attendance of "The (one and only) Testical Festival". This will be helped by having found a venue (Taunton RFC) which is closer to town with better transport links and services in the area. This will also provide more opportunity to advertise and will tap into the rugby fraternity. The collaboration should also allow Taunton RFC to diversify events at the club.
We aim to re-establish our links with places like UWE Freshers Fair and Hartpury College and have our face to face awareness stands present there as well as new venues. We aim to increase our visits to schools, colleges and universities; many have been requesting talks for 2022.
We will have a strong presence at Bristol Pride again in 2022 and plan to attend other events across the south west.
We aim to deliver more or our Match Fit awareness materials and will be focusing on cricket in the first instance.
11
## **It's in the Bag Cancer Support Ltd**
## **Report of the trustees**
## **For the year ended 31 December 2021**
## **Statement of responsibilities of the trustees**
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and accounting estimates that are reasonable and prudent;
- state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
## **Independent examiners**
Godfrey Wilson Limited were re-appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.
Approved by the trustees on 1 June 2022 and signed on their behalf by
## MPerry
Michael Perry - Trustee
12
## **Independent examiner's report**
## **To the trustees of**
## **It's in the Bag Cancer Support Ltd**
I report to the trustees on my examination of the accounts of It's in the Bag Cancer Support Ltd (the charitable company) for the year ended 31 December 2021, which are set out on pages 14 to 24.
## **Responsibilities and basis of report**
As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
- (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## William Guy Blake
Date: 1 June 2022 **William Guy Blake ACA Member of the ICAEW** For and on behalf of: **Godfrey Wilson Limited** Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD
13
## **It's in the Bag Cancer Support Ltd**
**Statement of financial activities** _(incorporating an income and expenditure account)_
## **For the year ended 31 December 2021**
|Note
**Income from:**
Donations
2
Charitable activities
3
_Celebrate_
_Awareness_
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
_Celebrate_
_Awareness_
_Support_
**Total expenditure**
4
**Net movement in funds**
7
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**2021**
**Total**
**£**
**31,651**
**3,973**
**3,546**
**39,170**
**(396)**
**9,318**
**28,074**
**5,880**
**42,876**
**(3,706)**
**68,674**
**64,968**|2020
Total
£
49,689
-
1,347|
|---|---|---|
|||51,036|
|||1,415
-
28,434
10,362|
|||40,211|
|||10,825
57,849|
|||68,674|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. All income and expenditure are unrestricted in both the current and prior years.
14
## **It's in the Bag Cancer Support Ltd**
## **Balance sheet**
## **As at 31 December 2021**
|Note
**Fixed assets**
Tangible fixed assets
9
**Current assets**
Stock
10
Debtors
11
Cash at bank and in hand
**Liabilities**
Creditors: amounts falling due within 1 year
12
**Net current assets**
**Net assets**
**Funds**
13
Unrestricted funds
**Total charity funds**|**£**
**17,204**
**1,298**
**49,772**
**68,274**
**(3,735)**|**2021**
**£**
**429**
**64,539**
**64,968**
**64,968**
**64,968**|2020
£
863
16,525
1,549
53,494|
|---|---|---|---|
||||71,568
(3,757)|
||||67,811|
||||68,674|
||||68,674|
||||68,674|
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibilities for:
- (i) ensuring that the Company keeps proper accounting records which comply with section 386 of the Act; and
- (ii) preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 1 June 2022 and signed on their behalf by
## MPerry
Michael Perry - Trustee
15
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **1. Accounting policies**
## **a) Basis of preparation**
- The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
It's in the Bag Cancer Support Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## **b) Going concern basis of accounting**
- The accounts have been prepared on the assumption that the charitable company is able to continue as a going concern. The trustees acknowledge that the COVID-19 pandemic has had a profound impact on the global economy, and in turn affected the charitable company's activities. In light of the charitable company's cash balance of £49,772, unrestricted reserves of £64,968, and the fact that the charity has low fixed costs, the trustees consider that there are sufficient reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.
## **c) Income**
- Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income received in advance of events is deferred until criteria for income recognition are met.
- **d) Donated services and facilities** Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## **e) Interest receivable**
- Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.
16
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **1. Accounting policies (continued) f) Funds accounting**
- Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
## **g) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **h) Allocation of support and governance costs**
- Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities in proportion to the direct costs of each activity, as follows:
||**2021**|2020|
|---|---|---|
|Raising funds|**0.0%**|3.5%|
|Celebrate|**21.5%**|0.0%|
|Awareness|**64.9%**|70.7%|
|Support|**13.6%**|25.8%|
## **i) Tangible fixed assets**
Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
Equipment
4 years
## **j) Stock**
Purchased stock is included at the lower of cost or net realisable value, less provision for slow moving items. Donated items of stock for resale are recognised at fair value which is the expected proceeds from sale less any expected costs of sale. Materials and merchandise distributed to beneficiaries are valued at the lower of cost and net realisable value.
## **k) Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
17
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **1. Accounting policies (continued) l) Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **m) Creditors**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **n) Financial instruments**
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
## **o) Accounting estimates and key judgements**
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are described below.
## **Depreciation**
As described in note 1i to the financial statements, depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life.
18
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **2. Income from donations**
|**2.**
**Income from donations**|||
|---|---|---|
|Voluntary donations
Gift aid
Grants
**Total income from donations**
**3.**
**Income from charitable activities**
**Celebrate:**
Celebration event income
**Awareness:**
Awareness merchandise sold|**2021**
**Total**
**£**
**23,724**
**2,927**
**5,000**
**31,651**
**2021**
**Total**
**£**
**3,973**
**3,546**|2020
Total
£
45,887
3,802
-|
|||49,689|
|||2020
Total
£
-|
|||1,347|
19
||Total governance costs were £2,326 (2020: £1,613).|**Total expenditure**|Allocation of support costs|**Sub-total**|Accountancy|Depreciation|Trustee costs|Administrative support|Administration costs|Insurance|Shopify costs and merchandise storage|Awareness merchandise|Website and computer|Grants payable (note 5)|Patient information packs|Publicity and awareness|Celebrate survival events|Support courses|Other fundraising events|Awareness events||||**4.**
**Total expenditure**|**For the year ended 31 December 2021**|**Notes to the financial statements**|**It's in the Bag Cancer Support Ltd**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**(396)**|-|(396)|-|-|-|-|-|-|-|-|-|-|-|-|-|-|(396)|-|£|funds|Raising|||||
|20||**9,318**|1,660|7,658|-|-|-|-|-|-|-|-|-|-|-|-|7,658|-|-|-|£|Celebrate||||||
|||**28,074**|5,000|23,074|-|-|-|12,117|3,515|-|2,388|814|1,934|-|-|2,011|-|-|-|295|£|Awareness||||||
|||**5,880**|1,047|4,833|-|-|-|-|-|-|-|-|-|4,159|113|-|-|561|-|-|£|Support||||||
|||**-**|(7,707)|7,707|1,320|434|1,006|3,029|1,010|908|-|-|-|-|-|-|-|-|-|-|£|governance costs|Support and|||||
|||**42,876**|-|**42,876**|**1,320**|**434**|**1,006**|**15,146**|**4,525**|**908**|**2,388**|**814**|**1,934**|**4,159**|**113**|**2,011**|**7,658**|**561**|**(396)**|**295**|**£**|**2021 Total**||||||
||**Total expenditure**|Allocation of support costs|**Sub-total**|Accountancy|Depreciation|Trustee costs|Everyday hero costs|Administrative support|Administration costs|Insurance|Shopify costs and merchandise storage|Awareness merchandise|Website and computer|Grants payable (note 5)|Publicity and awareness|Support courses|Other fundraising events|Testical festival||||**Prior year comparative**|**4.**
**Total expenditure (continued)**|**For the year ended 31 December 2021**|**Notes to the financial statements**|**It's in the Bag Cancer Support Ltd**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|21|1,415|544|871|-|-|-|355|-|-|-|-|-|-|-|-|-|516|-|£|funds|Raising||||||
||-|-|-|-|-|-|-|-|-|-|-|-|-|-|-|-|-|-|£|Celebrate|||||||
||28,434|10,930|17,504|-|-|-|-|-|-|-|2,308|6,063|-|-|8,549|-|-|584|£|Awareness|||||||
||10,362|3,983|6,379|-|-|-|-|-|-|-|-|-|-|5,819|-|560|-|-|£|Support|||||||
||-|(15,457)|15,457|1,278|434|335|-|9,924|1,418|875|-|-|1,193|-|-|-|-|-|£|costs|governance|Support and|||||
||40,211|-|40,211|1,278|434|335|355|9,924|1,418|875|2,308|6,063|1,193|5,819|8,549|560|516|584|£|2020 Total|||||||
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **5. Grants payable**
|Grants to individuals - 13 grants (2020: 18)|**2021**
**£**
**4,159**|2020
£
5,819|
|---|---|---|
All grants were paid to individuals in line with the 'Support' charitable objectives as outlined in the trustees report.
## **6. Net movement in funds**
This is stated after charging:
|Depreciation
Trustees' remuneration
Trustees' reimbursed expenses
Independent examiner's remuneration:
Independent examination (including VAT)|**2021**
**£**
**434**
**Nil**
**74**
**1,320**|2020
£
434
Nil
335
1,278|
|---|---|---|
Trustee reimbursed expenses relate to travel expenses for one trustee for the current and prior year.
## **7. Taxation**
The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
## **8. Staff costs**
The charity has no employees. Key management personnel comprise the trustees, who received no remuneration during the year (2020: none).
22
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
**9. Tangible fixed assets**
|**Cost**
At 1 January 2021
Additions in year
**At 31 December 2021**
**Depreciation**
At 1 January 2021
Charge for the year
**At 31 December 2021**
**Net book value**
**At 31 December 2021**
At 31 December 2020
**10. Stock**
Merchandise for resale
**11. Debtors**
Prepayments
Other debtors
**12. Creditors: amounts falling due within 1 year**
Accruals|**Equipment**
**£**
1,733
-
**1,733**
870
434
**1,304**
**429**
863
**2021**
2020
**£**
£
**17,203**
16,525
**2021**
2020
**£**
£
**711**
711
**587**
838
**1,298**
1,549
**2021**
2020
**£**
£
**3,735**
3,757|**Equipment**
**£**
1,733
-
**1,733**
870
434
**1,304**
**429**
863
**2021**
2020
**£**
£
**17,203**
16,525
**2021**
2020
**£**
£
**711**
711
**587**
838
**1,298**
1,549
**2021**
2020
**£**
£
**3,735**
3,757|
|---|---|---|
|||**1,733**|
|||870
434|
|||**1,304**|
|||**429**|
|||863|
|||2020
£
16,525|
|||2020
£
711
838|
|||1,549|
|||2020
£
3,757|
23
## **It's in the Bag Cancer Support Ltd**
## **Notes to the financial statements**
## **For the year ended 31 December 2021**
## **13. Movements in funds**
|**Movements in funds**|||
|---|---|---|
|At 1 January 2021
Income
Expenditure
At 31 December 2021|**2021**
**£**
**68,674**
**39,170**
**(42,876)**
**64,968**|2020
£
57,849
51,036
(40,211)|
|||68,674|
All funds were unrestricted in both periods.
## **14. Related party transactions**
There were no related party transactions during the year (2020: none).
24
William Guy Blake ACA Godfrey Wilson Limited Chartered Accountants & Statutory Auditors 5[th] Floor Mariner House
62 Prince Street Bristol BS1 4QD
1 June 2022
Dear Guy
## **Letter of Representations on the Financial Statements for the Year Ended 31 December 2021**
We confirm that the following representations are made on the basis of enquiries of the trustees, management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you:
1. We have fulfilled our responsibilities as trustees, as set out in the terms of your engagement letter dated 1 June 2021, under the Companies Act 2006 for preparing financial statements, in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. We confirm that the selection and application of the accounting policies used in the preparation of the financial statements are appropriate, and we approve these accounts for the year ended 31 December 2021.
2. We confirm that all accounting records have been made available to you for the purpose of your examination, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management, trustees’ and members’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your examination.
3. We confirm the charity has satisfactory title to all assets and there are no liens or encumbrances on the assets, except for those disclosed in the financial statements.
4. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. We confirm that we have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
5. We confirm that the charity has no liabilities or contingent liabilities other than those disclosed in the financial statements.
6. We confirm that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to you and accounted for and disclosed in accordance with the applicable financial reporting framework.
7. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
8. We confirm that we are aware that a related party of the charity is a person or organisation which either (directly or indirectly) controls, has joint control of, or significantly influences the charity or vice versa and as a result will include: trustees/directors, other key management, close family and other business interests of the previous. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financial reporting framework.
9. We confirm that the charity neither had, at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor provided guarantees of any kind on behalf of the trustees except as disclosed in the financial statements.
10. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
11. We confirm that the charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance.
12. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.
13. We acknowledge our responsibility for the design, implementation and maintenance of internal controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our risk assessment of the risk of fraud in the organisation There have been no deficiencies in internal control of which we are aware.
14. We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by trustees, former trustees, employees, former employees, regulators or others.
15. We confirm that, in our opinion, the charity’s financial statements should be prepared on the going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. In reaching this conclusion, we have taken into account all relevant matters of which we are aware, and have considered a period of at least one year from the date on which the financial statements will be approved.
16. We confirm that in our opinion the effects of uncorrected misstatements are immaterial, both individually and in aggregate, to the financial statements as a whole.
17. We confirm that we are not aware of any matters of material significance that should be reported to regulators. We confirm that all correspondence with the Charity Commission has been made available to you.
18. We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income.
Yours sincerely
## MPerry
Michael Perry – Trustee For and on behalf of the trustees of It’s In The Bag Cancer Support Ltd