## **COMMUNITY HALLS IN PARTNERSHIP**
Charity number 1163728
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025**
**COMMUNITY HALLS IN PARTNERSHIP**
## **CONTENTS FOR THE YEAR ENDED 31 MARCH 2025**
||Page|
|---|---|
|Trustees Report|1 - 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9 - 12|
**COMMUNITY HALLS IN PARTNERSHIP**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025**
The trustees are pleased to present their report together with the accounts of the charity for the year ended 31st March 2025.
## **1. Legal and Administrative information**
## **Governing document**
Date of constitution (last amended): 11.5.15
## **Objects of the Charity**
The objects of the CIO are:
(A) To further or benefit the residents of the communities in which we operate within the boundaries of Colchester Borough and Essex, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power to:
(B) To establish or secure community facilities and to maintain or manage or co-operate with any statutory authority, voluntary and other organisations in the maintenance and management of such a facility for activities promoted by the charity in furtherance of these objects The organisation shall be non-party in politics and non-sectarian in religion.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with [section 7 of the Charities and Trustee Investment (Scotland) Act 2005] and [section 2 of the Charities Act (Northern Ireland) 2008].
## **Specific investment powers**
In furtherance of the said objects, but not otherwise, the Association shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the Association may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.
**1**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **Registered Office**
The principal office of the CIO is:
Hythe Community Centre
1 Ventura Drive, Colchester, Essex, CO1 2FG, England
## **Charity number**
1163728
## **Professional advisers**
- **Bankers:**
Barclays Bank PLC, 9 High Street, Colchester.
- **Accountancy services:**
Community360, Winsley’s House, High Street, Colchester.
- **Solicitors:**
Ellison & Co, Headgate Court, Head Street, Colchester.
- **Independent examiner:**
Community360, Winsley’s House, High Street, Colchester.
## **Trustees and Governance**
The Trustees during the year were as follows:
## **Chairman**
Angus Kerr
## **Secretary**
Merle Johnson
## **Treasurer**
Anita Gregory
## **Other Trustees**
Bryan Morrissey Lee Scordis Stephen Lee Andrew Merz
**Name of person entitled to appoint any charity trustee:** All trustees
**2**
**COMMUNITY HALLS IN PARTNERSHIP**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **Trustee selection method**
- Recommendation
- Interview
- Discuss & vote
- Statement & declaration
- Induction
## **2. Activities and Achievements**
## **Public Benefit**
We have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing our aims and objectives and in planning our future services. Our focus remains to provide low cost or free recreational, healthy and educational activities for the community we serve. This includes Music Academy and dance for young people, community fun events and family learning programmes which are imperative for improving social cohesion in an area currently under extensive regeneration. The centre offers low cost or free of charge hall hire to groups that offer public benefit, for example, toddler group, fitness classes, addiction support groups, local resident meetings and educational activities. Hope Church Colchester is currently based at the centre who provide many services to the community in addition to the centre’s own programme. We also accommodate HCRG/CAMHS who offer mental health services to young people.
We offer low cost hiring space to all of our residents, volunteers and to local charities, whilst at the same time, ensuring the future financial sustainability of the Community Centre.
## Achievements include:
Opening a Youth Club to local children aged 11 years and older. This has been a great success and is supported both by Essex Youth Services and Essex Boys and Girls Clubs. We have received funding from one of our local councillors to support the club and ensure its sustainability for the coming year. The Youth Club runs every Friday evening, term time 6pm-8pm and we have a good number of local volunteers overseeing the club each week.
We held our Summer Fun Day in August 2024 which was very well attended and Christmas Fair which were both free to our local community. All children visited Santa and received a free gift along with free refreshments. Thank you to our local councillors for supporting both of these events.
Running Bigger, Stronger, Fitter sessions with MissFits Workout at Abbots Community Hall to enable local residents to come along to free fitness sessions within the Fitness Hub at Abbots.
**3**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **3. Financial information**
## **Funding**
Thanks to Colchester City Council for funding towards our Fun Days and Youth Club and to Essex County Council for our Bigger, Stronger, Fitter session with MissFits Workout.
## **Income**
Income from room hire and grants total £177,719.
## **Reserves Policy**
Community Halls in Partnership requires an adequate level of reserves to:
1. Meet all legal, financial, health and safety requirements and obligations of the Association.
2. Enable the centre to implement its short and long term objectives and outcomes.
3. To cover annual inflationary costs, salary increments and pensions.
4. To provide a fund of £20,000 to cover buildings and maintenance for the Hythe Community Centre building and Abbot's Community Hall.
5. Meet the Charities Commission recommended good practice of having a £20,000 Personnel Reserve.
## 4. **Plans for the Future**
Our plans going forward for the following year are to:
- Refurbishment of offices.
- Continue ongoing maintenance on the centre to keep it to its high standard.
- Retain our high profile and relevance to local needs through effective consultation, networking and partnership working.
- Support the Youth Club to ensure smooth operational running for our local community.
- Run School holiday workshops for low income families in the area.
Inaddition to the current program of services and partnership working, we will continue to develop our services and infrastructure and adapt to changes in financial and evaluation and monitoring criteria to ensure we meet our commitments to public benefit in the most cost effective way.
**4**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **5. Declaration of Interest**
Trustees have a legal duty to act only in the best interests of the charity. They must not put themselves in any position where their duties as trustee may conflict with any personal interest.
- No trustees benefited from their role in this financial year.
## **Declaration**
I declare, in my capacity of charity trustee, that:
- the trustees have approved the report above; and
- have authorised me to sign it on their behalf.
Anita Gregory Treasurer
Date 2nd December 2025
**5**
**COMMUNITY HALLS IN PARTNERSHIP**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025**
I report on the accounts of Communtiy Halls in Partnership for the year ended 31 March 2025 which are set out on pages 7 to 12.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts
David Courtier FMAAT AATQB for and on behalf of:
Community360 Winsley’s House, High Street, Colchester, Essex
Date 03/12/2025
**6**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
|**Incoming resources**
**Incoming resources from**
**generated funds**
Donations and legacies
**2**
Charitable activities
**3**
Raising funds
**Resources expended**
**Cost of generating funds**
Charitable activities
**4**
**Net of (outgoing)/incoming resources**
**before other gains and losses**
**Balances brought forward**
**As at 1 April 2024**
**Balances carried forward**
**As at 31 March 2025**|**Unrestricted**
**Fund**
**£**
-
171,753
1,031
172,784
153,620
153,620
19,164
155,409
**174,573**|**Restricted**
**Fund**
**£**
700
4,235
-
4,935
5,919
5,919
(984)
2,752
**1,768**|**2025**
**Total**
**£**
700
175,988
1,031
177,719
159,539
159,539
18,180
158,161
**176,341**|**2024**
**Total**
**£**
5,437
143,972
404|
|---|---|---|---|---|
|||||149,813
146,389|
|||||146,389|
|||||3,424
154,737|
|||||**158,161**|
Notes on page 9 - 11 form part of these accounts
**7**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **BALANCE SHEET AS AT 31 MARCH 2025**
|**Fixed assets**
Tangible assets
**7**
**Current assets**
Cash at bank and in hand
Debtors
**8**
**Liabilites**
Creditors: amounts falling
due within one year
**9**
**Net current assets**
**Total net assets**
**Represented by funds**
General fund
Personnel fund
**1.2**
Building fund
**1.2**
Restricted funds
**10**
**Total funds**|**2025**
**£**
564
564
144,984
32,470
177,454
1,677
175,777
**176,341**
134,573
20,000
20,000
1,768
**176,341**|**2024**
**£**
752|
|---|---|---|
|||752
145,025
13,419|
|||158,444
1,035|
|||157,409|
|||**158,161**|
|||115,409
10,000
10,000
2,752|
|||**138,161**|
These accounts were approved by the Trustees and signed on their behalf by :
Signed: Name: Anita Gregory
Date: 2nd December 2025
**8**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
**1.** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)- (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Cash Flow**
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
- **1.1 Tangible fixed assets and depreciation**
Major expenditure on tangible fixed assets is capitalised. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Furniture and fittings 25% reducing balance Equipment 25% reducing balance
## **1.2 Fund Accounting**
Unrestricted Funds are funds received which have no restrictions placed on their use and are available to spend on activities that further any of the purposes of the charity.
Restricted Funds are funds which are to be used for purposes as specified by the funder.
## **1.2 Reserves**
A reserve policy has been implemented, a personnel fund of £10,000 is set aside for staff salaries should the centre close.
A reserve policy for the building fund has been set this year at £10,000.
## **1.3 Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
## **1.4 Resources expended**
Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
**9**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
|**2.**
**Donations, grants and legacies**
Colchester Borough Council
Loyalty Budget
Donations
**3.**
**Charitable activities**
Service income
Grants
Abbots income
Youth club income
**4.**
**Charitable activities**
Salary costs
Equipment repairs/renewals
Premises expenses/equipment
Stationery/postage/telephone
Computer/IT
Insurance
Training/travelling/subsistence
Professional fees
Depreciation
Miscellaneous expenses
Project expenses
Youth club expenses
Abbots expenditure
Bad Debts
Donations & Subs|**Unrestricted**
**Funds**
**£**
-
-
**-**
**Unrestricted**
**Funds**
**£**
133,826
-
37,243
684
**171,753**
**Unrestricted**
**Funds**
**£**
78,156
1,458
40,962
2,142
889
1,189
1,490
3,021
188
4,050
5,373
1,176
13,426
-
100
**153,620**|**Restricted**
**Funds**
**£**
-
700
**700**
**Restricted**
**Funds**
**£**
-
4,235
-
-
**4,235**
**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
5,919
-
-
**5,919**|**Total**
**2025**
**£**
-
700
**700**
**Total**
**2025**
**£**
133,826
4,235
37,243
684
**175,988**
**Total**
**2025**
**£**
78,156
1,458
40,962
2,142
889
1,189
1,490
3,021
188
4,050
5,373
1,176
19,345
-
100
**159,539**|**Total**
**2024**
**£**
5,437
-|
|---|---|---|---|---|
|||||**5,437**|
|||||**Total**
**2024**
**£**
110,353
800
32,819|
|||||**143,972**|
|||||**Total**
**2024**
**£**
62,521
1,074
40,268
2,249
182
977
1,277
1,532
251
7,059
4,419
-
22,679
1,856
45|
|||||**146,389**|
## **5. Staff costs**
In 2025, £48,010.08 was paid to key management personnel (2024: £40,438.44).
The average number of employees in the period was 6 (2024: 6)
## **6. Related parties**
There were no related parties during the year.
**10**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
|**7. Tangible fixed assets**
**Cost**
At 1 April 2024
Additions
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book values**
At 31 March 2025
At 31 March 2024
**8. Debtors**
Trade debtors
Other debtors
**9. Creditors**
Accruals
Other creditors
Deposits held
Social security costs
**10. Fund analysis**
**Unrestricted funds**
**Restricted funds**
Colchester City Council
Essex Association - Youth Club
Rotary - Hythe Youth Club
Fun day
Bigger, Stronger Fitter Fund
Youth Club - Donations
**Total**
**Total funds**|**As At**
**01/04/2024**
**£**
155,409
2,752
-
-
-
-
-
**2,752**
**158,161**|**Incoming**
**Rescources**
**£**
172,784
-
1,000
400
1,100
1,735
700
**4,935**
**177,719**|**Resources**
**expended**
**£**
(153,620)
(2,752)
(672)
(400)
(1,100)
(995)
-|**Furniture &**
**Equipment**
**£**
26,509
-
26,509
25,757
188
25,945
**564**
752
**2025**
**£**
27,092
5,378
**32,470**
**2025**
**£**
440
272
82
883
**1,677**
**Transfer**
**between**
**funds**
-
-
-
-
-
-
-
**-**
**-**|**Total**
**£**
26,509
-|
|---|---|---|---|---|---|
||||||26,509|
||||||25,757
188|
||||||25,945|
|||||||
||||||**564**|
||||||752|
||||||**2024**
**£**
13,419
-|
||||||**13,419**|
||||||**2024**
**£**
440
-
40
555|
||||||**1,035**|
||||||**As at**
**31/03/2025**
**£**
174,573
-
328
-
-
740
700|
||||**(5,919)**||**1,768**|
|||||||
||||**(159,539)**||**176,341**|
**11**
## **COMMUNITY HALLS IN PARTNERSHIP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **11. Previous year statement of financial activities**
|**Notes**
**Incoming resources**
**Incoming resources from**
**generated funds**
Donations, grants and legacies
**2**
Charitable Activities
Raising Funds
**3**
**Resources expended**
**Cost of generating funds**
Charitable activities
**3**
**Net of (outgoing)/incoming resources**
**before other gains and losses**
**Balances brought forward**
**As at 1 April 2023**
**Balances carried forward**
**8**
**As at 31 March 2024**|**Unrestricted**
**Fund**
**£**
143,172
404
**143,576**
142,404
142,404
1,172
**155,409**
154,237|**Restricted**
**Fund**
**£**
5,437
800
-
**6,237**
3,985
3,985
2,252
**2,752**
500|**2024**
**Total**
**£**
5,437
143,972
404|
|---|---|---|---|
||||**149,813**
146,389|
||||146,389|
||||3,425
154,737|
||||**158,161**|
## **12. Going concern**
The charity is operating on a going concern basis.
## **13. Trustees remuneration**
No trustees recieved any remuneration in this financial year.
**12**