## **Trustees’ Annual Report for the period** **From 01 July 2020 Period start date To 30 June 2021 Period end date** ## **Charity name: Rotary Club of Reading Matins Charity** ## **Charity registration number:1163723** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The relief of poor and needy or such**
**other purposes as the Rotary Club of**
**Reading Matins shall in duly constituted**
**meeting from time to time direct**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**See Accounts**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have reasonable**
**knowledge of requirements**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We obtained a major Rotary**
**International grant to refurnish a**
**hospital in Uganda**
**We raised over £8,000 from fund raising**
**activities to pay for local charitable**
**requirements**
**We obtained grant for student to attend**
**university from Rotary International**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Yes**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Sufficient was Raised**| |Investment performance
against objectives|Para 1.41|**n/a**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See Accounts**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are help to facilitate the**
**program for the ensuing year**| |Amount of reserves held|Para 1.22|**£10,919**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Principal office holders of the Rotary**
**club of Reading Matins**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Rotary Club of Reading Matins CIO| |---|---| |Other name the charity uses|| |Registered charity number|1116723| |Charity’s principal address|Oaklea,
The Avenue, Chapel Row
READING
RG7 6PB| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Stephanie
Alderwick|President||| ||Peter Clark|Secretary||| ||William Bucknell|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Peter Clark|William Evan bucknell| ||
President|Treasurer| |||| |||| |Rotary Club of Reading Matins CIO|Rotary Club of Reading Matins CIO|Rotary Club of Reading Matins CIO|1163723| |---|---|---|---| |**Receipts and payments accounts**|||| |**For the period**
**from**|01-Jul-20|**To**|30-Jun-21| ## **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**24,600**
**8,780**
**-**
**-**
**-**
**-**
**-**
**-**


**33,380**
**-**
**-**

**-**
**33,380**
**9,710**
**22,639**
**253**
**-**
**-**
**-**
**-**
**-**
**-**
**32,602**
**-**
**-**
**-**
**32,602**
**778**
**-**
**10,919**
**11,697**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**24,600**
**8,780**
**-**
**-**
**-**
**-**
**-**
**-**
**33,380**
**-**
**-**
**-**
**33,380**
**9,710**
**22,639**
**253**
**-**
**-**
**-**
**-**
**-**
**-**
**32,602**
**-**
**-**
**-**
**32,602**
**778**||**Last year**
**to the nearest £**| |Donations and Legacies|**24,600**|||||**-**| |Charitable Activities|**8,780**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|

**33,380**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|
**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |
donations|**9,710**|||||**-**| |internation scholar|**22,639**|||||**-**| |other|**253**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**|**32,602**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_**|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**778**|**-**|**-**|**778**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**10,919**|**-**|**-**|**10,919**||**-**| ||**11,697**|**-**|**-**|**11,697**||**10,919**| CCXX R1 accounts (SS) 05/04/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Bank Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**11,697**
**-**
**-**
**-**
**-**
**-**
**11,697**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
W E Bucknell
P Clark|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||W E Bucknell|| |||P Clark|| CCXX R2 accounts (SS) 05/04/2022 2 (HARITY COMMISSION FOR ENGLhJ4D AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustaes Rotary Club of Reading Matins CIO On accounts for the year onded 30 Jun 2021 Charity no (if any 1163723 Set out on pago$ I report to the truslees on my examination of the accounts of the above charity ('the Trust") for the year ended 3010612021 As the charity's trustees, you are ￿sponsIble for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). Responslbllitles and ba$is of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examinab"on. l ¢onfinn that no material matters have examlnerfs statement come to my attention in connection with the examination (other than that disclosed below ') whith gives me cause to believe that in, any material re$pect: the accounting records ￿e not kept in accordance wrth section 130 of the Charities Act," or the accounts di(1 not accord wrth the accounting records., or the accounts did not comply with the applicable requirements con￿MIng the fonn and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the acwunts give a Irue and fair, view which is not a matter onsidered as part of an independent examination. I have no cOn￿m8 and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1910412023 Name: Gillian Down Relevant professional qualification{$) or body (if any): ICAEW Addrnss: EJBC Limited. 2 Toomers 1Otharf. Newbury, RG14 1 DY IER Oct 2018 Section B Disclosure Only complete Il the examiner needs to highlight material matters of concem {see CC32, Irwjerendent examination of charty accounts.. dirèGtion$ and guidance for eXam1r￿Tr). Give here brfof detalls of any items that the examlner wishes to dlsclose. IER Oct 2018