## **ST MICHAEL & ALL ANGELS, STONEBRIDGE** ## **Notes from the Election of Churchwardens and the Annual Parochial Church Meeting** held on **Sunday 22[nd] May 2022** At 11:30am in church and via Zoom ## **REPORT** **----- Start of picture text -----**
Present (for both meetings)
S J Liebert, Vicar and Isobel Crawford Michelle Gray
Chair
Agatha Hallal Justina Evoeme
Ngozi Enumah Christina Onwuamaegbu
Iva Purcell Bobby Henry
Helen Burgess Revd Roy Smith (non-
voting)
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Agenda Details Decisions and
Items actions
1 Opening The meeting opened with
prayer led by ?? at 11:30.
Prayer
Elections of Two people were nominated as Justina and Agatha
Churchward churchwardens and were duly expressed their
elected: Justina Evoeme and intention to help others
ens
Agatha Hallal. Both have served to volunteer about the
as churchwardens before. church and in due
course to train up
The Meeting to Elect
members as assistant
Churchwardens was then
churchwardens and
adjourned.
then full
churchwardens.
2 The Annual The meeting opened at 11:33.
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1 **----- Start of picture text -----**
Parochial
Church
Meeting
2. Election of The Deanery Synod members, .
who are also members of the
1 PCC
PCC, have another year to
Members
serve before elections
throughout the Deanery in
2023 and all agreed to continue
in post. (Michelle Gray, Agatha
Hallal and Justina Evoeme are
thus PCC members.)
There were ?? nominations for
PCC Members, all people who
have served on the PCC in
2021-22 and in some cases
many years before. Helen
Burgess, Isobel Crawford,
Christina Onwuamaegbu, Gloria
Peterson, and Iva Purcell were
duly elected.
Electoral Five reports need to be SJL said that many
Roll Report presented at every APCM and people on the former
the first is the size and roll were no known to
composition of the Electoral anyone in church,
Roll. Helen Burgess as Electoral including those who
Roll officer informed us that pray through the whole
there were 78 members. 3 new list at Morning Prayer,
people have joined, 5 have and so we have
departed, and we have also gradually removed
deleted a number of children those we cannot
incorrectly included and a contact. When the roll
number of people who have was revised in 2019,
moved away or are not in SJL was new in post and
contact with us since COVID-19. did not necessarily
know that some names
were of children
considerably younger
than 16.
IC remarked that
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2 **----- Start of picture text -----**
people are not removed
from the roll unless we
know that they have
left our church or they
are not attending and
we have no way of
contacting them.
PCC and A report was prepared with JE thanked those who
parish collaboration from the PCC attend Saturday Bible
detailing our discussions and Study and Wednesday
activities
also the main activities and Prayer Fellowship for
events in the church from May interesting discussions
2021 to May 2022. and supportive and
prayerful fellowship.
We noted the increase in
services, prayer groups as
well as activities for social
We agreed to suggest
contact and outreach , and
volunteering to those
also expressed a wish for more
we know well within the
volunteers to enable us to
church as well as
continue to expand. The
encouraging friends to
increased numbers
attend.
attending were noted e.g.
congregations of around 30-35
at church and a dozen dialling
in at 1:30, and a total of 70 for
Easter Sunday.
Finances AH presented a summary AH discussed lower
report of the cash flow during stewardship and
the financial year 1 [st] January cash collection
2021 to 31 [st] December 2021. giving this year. A
guest speaker to
SJL provided supplementary
preach on
information on the report, the
stewardship e.g. from
accounts as presented by our
Diocesan Finance, was
Independent Examiner, and
suggested, also having
other financial matters.
small cards for those
on the stewardship
SJL also covered the financial
schemes to place in the
aspects of our Heating
collection basket if they
Project . There is an apparent
large deficit in the restricted wished to symbolise
their giving elsewhere.
fund for this project as at the
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3 **----- Start of picture text -----**
end of 2021. This is because These ideas will be
grants promised by NCIL had discussed further at
not been paid. The work PCC.
already done had been paid for
IP asked if our cash on
by sourcing interest-free loans
deposit could be
from private individuals, which
invested elsewhere for
do not appear as income on our
greater income and we
balance sheet. It was necessary
decided that there was
to have this work done urgently
no extra besides the
as it included the removal of
amount we needed to
asbestos unexpectedly found in
keep in accessible cash
the cellar, and then the
accounts to invest
installation of the boilers to
elsewhere, nor were we
enable us to have any mains
ready to consider
heat at all for the winter of
investments requiring
2021-2022. In March 2022 NCIL
greater risk at this
paid the first tranche of
point.
funding.
SJL explained the
circumstances of her
We also voted to approve Mr funding church work
Kevin Ogilvie as our on an emergency basis.
Independent Examiner for We agreed to consider
one more year, with the changing banks at an
motion, “This meeting thanks appropriate time due to
Mr Kevin Ogilvie for his help in failures on their part
preparation of our accounts for over recent years.
the years 2018 to 2021 and
agrees to appoint him to
continue as our Independent Nomination of Mr
Examiner for 2022”. Proposed Ogilvie :
by: IC; Seconded by: MG.
In favour: AH, JE, CO,
NE, IP, HB, IC, MG,
Abstention: BH
Fabric This is usually prepared by
churchwardens. During the
report
period July 2021 to May 2022
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4 **----- Start of picture text -----**
the entire PCC had the legal
responsibilities of a
churchwarden, and SJL
prepared this report with help.
This past year our main
workload was the Heating
Project , and we now have two
fully working custom-built
boilers in the cellar, the heat
exchanger, programmer and
pipework necessary to connect
them to the ground floor. One
circuit of new radiators and
pipework is functioning at the
west end of the church to
provide background heating
and dry out the church.
It proved impossible to repair
any of the historic pipework in
the nave so we shall be finding
a way to replace that during the
summer of 2022.
Our unplanned and
unbudgeted maintenance
bill this year has dropped to
£9K from £20Kpa for the last
two years. This indicates we are
catching up with historic
problems and neglect.
We also replaced the boiler
in the large hall and
improved parts of the halls,
corridor and lavatories.
Deanery There were three meetings of
Synod Deanery Synod this year and
Michelle Gray gave us an
account of helpful and
interesting speakers at two in-
church meetings that she
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attended.
1 Closing SJL closed the meeting in
2 prayer prayer. The meeting was
adjourned at 12:33.
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6 ## **St Michael & All Angels Stonebridge** ## **End of Year Financial Statements** **Year ending 31[st] December 2021** 7 ## **Independent Examiner's Report to the Trustees of St Michael & All Angles Stonebridge** I report on the accounts of the church for the year ended 31[st] December 2021 which are set in pages of the Annual Report. ## **Respective Responsibilities of Trustees and Examiner** The church’s trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act **2011** (the 2011 Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and 8 consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** _Since the gross income for the year exceeds the amount provided in section 145(3) of the Act, I confirm that I am qualified to act as Independent Examiner under the provisions of that section of the Act and that my qualification is as shown below._ In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Kevin Ogilvie Charity Bookkeeping and Examination Services 12[th] May 2022 13 Evelyns Close, Hillingdon, Middlesex, UB8 3LR 9 ## **Statement of Financial Activities** |**year**
**funds**|**UnrestrictedDesignatedRestrictedEndowment**
**Total**
**Prior**
**funds**
**funds**
**funds**
**funds**
**funds**
**total**
1,125
—
—
—
1,125
2,957
44,724
—
40,100
—
84,824
52,774
582
—
—
—
582
569
10,328
—
—
—
10,328
853
**56,759**
**—**
**40,100**
**—**
**96,859**
**57,153**
471
—
—
—
471
—
175
—
—
—
175
201
48,594
—
—
—
48,594
62,722
—
—
119,421
—
119,421
—
**49,240**
**—**
**119,421**
**—**
**168,661**
**62,923**
**7,519**
**—**
**(79,321)**
**—**
**(71,802)**
**(5,770)**
—
—
—
—
—
18,354
—
—
—
—
—
(18,354)
**7,519**
**—**
**(79,321)**
**—**
**(71,802)**
**(5,770)**
**483**
**5,662**
**3,301**
**—**
**9,446**
**15,216**
**8,002**
**5,662**
**(76,021)**
**—**
**(62,356)**
**9,446**| |---|---| |**Incoming resources**|| |Incoming resources from generated funds|| |Voluntary income|| |Investment income|| |Other incoming resources|| |**Total income**|| ||| |**Resources used**|| |Cost of generating funds|| |Cost of generating voluntary income|| |Investment management costs|| |Charitable activities|| |Other resources used|| |**Total expenditure**|| ||| |**Net income / (expenditure) resources**
**before transfer**|| ||| |**Transfers**|| |Gross transfers between funds - in|| |Gross transfers between funds - out|| |**Other recognised gains / losses**|| |**Net movement in funds**|| ||| |**Total funds brought forward**|| ||| |**Total funds carried forward**|| ## **Statement of assets and liabilities** ||**GeneralDesignatedRestrictedEndowmentThis year**
**Lastyear**| |---|---| |**Current assets - Cash at bank and in**
**hand**|| |Lloyds TSB current account -|7,841
(1,702)
(4,983)
—
1,156
2,765| |Church deposit account -|7
7,097
—
—
7,104
7,104| |Hall deposit account -|154
267
—
—
421
421| |**Totals**|**8,002**
**5,662**
**(4,983)**
**—**
**8,682**
**10,291**| ||| |**Liabilities - Agency accounts**|| |Agency collections -|—
—
2,038
—
2,038
845| |**Totals**|**—**
**—**
**2,038**
**—**
**2,038**
**845**| ||| |**Liabilities - Creditors: Amounts falling**
**due after more than one year**|| |Loans Received -|—
—
69,000
—
69,000
—| |**Totals**|**—**
**—**
**69,000**
**—**
**69,000**
**—**| ||| |**Grand total**|**8,002**
**5,662**
**(76,021)**
**—**
**(62,356)**
**9,446**| ||| 10 ## **Fund movement by type** ## **Opening Incoming Outgoing TransfersGains/losses Closing** ||**Opening Incoming Outgoing TransfersGains/losses**
**Closing**| |---|---| ||| |**Children - Children and Young P**|| |Designated|61
—
—
—
—
61| |**Sub-total for Children**|**61**
**—**
**—**
**—**
**—**
**61**| ||| |**Di - Drop in**|| |Designated|30
—
—
—
—
30| |**Sub-total for Di**|**30**
**—**
**—**
**—**
**—**
**30**| ||| |**Disabled - Disabled Access**|| |Restricted|3,464
—
—
—
—
3,464| |**Sub-total for Disabled**|**3,464**
**—**
**—**
**—**
**—**
**3,464**| ||| |**HtF - Heating Fund**|| |Designated|500
—
—
—
—
500| |Restricted|100
40,100
119,421
—
—
(79,221)| |**Sub-total for HtF**|**600**
**40,100**
**119,421**
**—**
**—**
**(78,721)**| ||| |**Roof - Roof fund**|| |Designated|3,597
—
—
—
—
3,597| |**Sub-total for Roof**|**3,597**
**—**
**—**
**—**
**—**
**3,597**| ||| |**Ventures - Ventures**|| |Restricted|(263)
—
—
—
—
(263)| |**Sub-total for Ventures**|**(263)**
**—**
**—**
**—**
**—**
**(263)**| ||| |**Vic - Vicarage**|| |Designated|1,474
—
—
—
—
1,474| |**Sub-total for Vic**|**1,474**
**—**
**—**
**—**
**—**
**1,474**| ||| ||| |**General - General fund**|| |Unrestricted|483
56,759
49,240
—
—
8,002| |**Sub-total for General**|**483**
**56,759**
**49,240**
**—**
**—**
**8,002**| ||| |**Grand total**|**9,446**
**96,859**
**168,661**
**—**
**—**
**(62,356)**| ||| 11 ## **Analysis of income and expenditure** |||| |---|---|---| |||582
—
—
—
582
569| |||582
—
—
—
582
569| |||10,328
—
—
—
10,328
853| ||Total|10,328
—
—
—
10,328
853| ||**INCOME TOTAL**|56,759
—
40,100
—
96,859
57,153| 12 ## **EXPENDITURE** |**Cost of generating funds - Cost of generating voluntary income**
Water bills
471
—
—
—
471
—
Total
471
—
—
—
471
—
**Cost of generating funds - Investment management costs**
Bank Charges
175
—
—
—
175
201
Total
175
—
—
—
175
201
**Charitable activities**
Common Fund
18,000
—
—
—
18,000
11,934
Clergy Expenses
232
—
—
—
232
—
Sacristy/Worship
876
—
—
—
876
317
Music
350
—
—
—
350
—
Telephone
1,404
—
—
—
1,404
404
Mission & Outreach
431
—
—
—
431
104
Mission Giving
216
—
—
—
216
180
General Maintenance
8,792
—
—
—
8,792
18,751
Vicarage Expenses
—
—
—
—
—
143
Children and Sunday School
—
—
—
—
—
8
Payments for courses
24
—
—
—
24
300
Ofce/Admin
3,387
—
—
—
3,387
4,977
Additionals
528
—
—
—
528
500
Insurance
8,134
—
—
—
8,134
8,498
Daniels Den
720
—
—
—
720
720
Loan repayment
400
—
—
—
400
620
Verger
—
—
—
—
—
1,242
Electricity
1,539
—
—
—
1,539
6,479
Gas
3,562
—
—
—
3,562
7,546
Total
48,594
—
—
—
48,594
62,722
**Other resources used**
Heating Fund Expenditure
—
—
119,421
—
119,421
—|**Cost of generating funds - Cost of generating voluntary income**
Water bills
471
—
—
—
471
—
Total
471
—
—
—
471
—
**Cost of generating funds - Investment management costs**
Bank Charges
175
—
—
—
175
201
Total
175
—
—
—
175
201
**Charitable activities**
Common Fund
18,000
—
—
—
18,000
11,934
Clergy Expenses
232
—
—
—
232
—
Sacristy/Worship
876
—
—
—
876
317
Music
350
—
—
—
350
—
Telephone
1,404
—
—
—
1,404
404
Mission & Outreach
431
—
—
—
431
104
Mission Giving
216
—
—
—
216
180
General Maintenance
8,792
—
—
—
8,792
18,751
Vicarage Expenses
—
—
—
—
—
143
Children and Sunday School
—
—
—
—
—
8
Payments for courses
24
—
—
—
24
300
Ofce/Admin
3,387
—
—
—
3,387
4,977
Additionals
528
—
—
—
528
500
Insurance
8,134
—
—
—
8,134
8,498
Daniels Den
720
—
—
—
720
720
Loan repayment
400
—
—
—
400
620
Verger
—
—
—
—
—
1,242
Electricity
1,539
—
—
—
1,539
6,479
Gas
3,562
—
—
—
3,562
7,546
Total
48,594
—
—
—
48,594
62,722
**Other resources used**
Heating Fund Expenditure
—
—
119,421
—
119,421
—| |---|---| ||175
—
—
—
175
201| ||175
—
—
—
175
201
18,000
—
—
—
18,000
11,934
232
—
—
—
232
—
876
—
—
—
876
317
350
—
—
—
350
—
1,404
—
—
—
1,404
404
431
—
—
—
431
104
216
—
—
—
216
180
8,792
—
—
—
8,792
18,751
—
—
—
—
—
143
—
—
—
—
—
8
24
—
—
—
24
300
3,387
—
—
—
3,387
4,977
528
—
—
—
528
500
8,134
—
—
—
8,134
8,498
720
—
—
—
720
720
400
—
—
—
400
620
—
—
—
—
—
1,242
1,539
—
—
—
1,539
6,479| ||3,562
—
—
—
3,562
7,546| ||48,594
—
—
—
48,594
62,722| ||—
—
119,421
—
119,421
—| |Total|—
—
119,421
—
119,421
—| |**EXPENDITURE TOTAL**|49,240
—
119,421
—
168,661
62,923| ||| |**GRAND TOTAL**|7,519
—
(79,321)
—
(71,802)
(5,770)| 13