CHARITY NUMBER 1163681
NAMIBIA PROJECT
FINANCIAL STATEMENTS
FOR THE YEAR ENDING 30[TH] JUNE 2025
INDEX TO FINANCIAL STATEMENTS
| Page No. | |
|---|---|
| 3 | Legal and Administrative Information |
| 5 | Report of the Trustees |
| 16 | Statement of Financial Activities |
| 17 | Balance Sheet |
| 18 | Notes to the Financial Statements |
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NAMIBIA PROJECT TRUSTEE ANNUAL REPORT FOR THE PERIOD FROM 1ST JULY 2023 TO 30TH JUNE 2025
LEGAL AND ADMINISTRATIVE INFORMATION
Our Mission
“Creating Life Chances”
The Namibia Project works to reverse the adverse impact that poverty has on children’s lives and future. Through sponsorship, access to education and by meeting the basic welfare needs the Namibia Project improves the lives and opportunities of orphans and vulnerable children in Namibia.
Reference and Administration Details
Charity Name: NAMIBIA PROJECT
Registered charity number:[1163681 ]
Charity’s principal address:[Carvossa, ] Bowden Rise, Seaford East Sussex BN25 2HZ
Names of the charity trustees who managed the charity for the transitional period:
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| Advisor | Name | Address |
|---|---|---|
| Local Business Bank Manager | Ms Beki Bolton | Metro Bank |
| 70, Arndale Centre | ||
| Terminus Rd | ||
| Eastbourne BN21 3NW | ||
| Independent Examiner | Mr Robert Scrivins BA(Hons) | Clark Brownscombe |
| FCA CTA DChA TE | St Andrews Place | |
| Southover Road | ||
| Lewes. | ||
| East Sussex BN7 1UP | ||
| Solicitor | Mrs Lucy Robinson FCILEx | Charity Law Department. |
| Lawson Lewis Blakers | ||
| 11 Hyde Gardens, | ||
| Eastbourne | ||
| East Sussex BN21 4PP |
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The trustees present herewith their report and the Trust’s financial statements for the year ended 30th June 2025.
The financial statements comply with current statutory requirements, and the Statement Recommended Practice – Accounting and Reporting by Charities (FRS 102).
The Namibia Project works to reverse the adverse impact that poverty has on children’s lives and future. Through sponsorship, access to education and by meeting the basic welfare needs the Namibia Project improves the lives and opportunities of orphans and vulnerable children in Namibia.
Structure, Governance and Management
Type of Governing Document
Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees.
Date of the Constitution (last amended) 7th January 2016 The financial statements comply with the Charities Act 2011, and the Statement of Recommended Practice – Accounting and Reporting by Charities (FRS 102)
Trustee selection methods.
Trustees are appointed or reappointed annually at the Annual General Meeting. Upon election, each new trustee receives an induction pack including a range of key organisational policies and documents plus William MacAskill’s book “Doing Good Better.”
Additional Governance issues.
There is a child protection policy in place.
Criminal Records Bureau Disclosure and Barring Service (DBS) checks are carried out before the commencement of trusteeship. All meetings continue to take place by Zoom.
OVERVIEW of the Namibia Project.
The Namibia Project started at ACS International School Cobham in 1998 to provide a student learning experience for 20 students and two teachers. Fundraising events were held throughout the year, and during the summer the student team went on an expedition to Namibia, for four weeks to visit and work on the Projects at our partner schools in Namibia.
In September 2015 the Namibia Project CIO was registered with the Charity Commission. The trustees were elected from a diverse group of people who have a real understanding of the needs to be met as they had either worked at ACS or gone to Namibia as part of the Project.
Since 1998, under the stewardship of Ann and Rijn Brandse, 433 students from ACS Cobham International School made the annual trip to Namibia, fuelling a vibrant cultural exchange and raising hundreds of thousands of pounds for struggling rural schools. We are profoundly grateful to the whole ACS community for helping to sustain this partnership, including after the Namibia Project spun out to become an independent registered charity in 2015.
In January 2024 Ann and Rijn Brandse verbally resigned from the Namibia Project board of trustees and gave an undertaking that they would support the Namibia Project charity in a non-executive capacity.
Trustees’ consideration of significant risks and the system and procedures to manage the risks, protect the assets (reputation) and people.
The Risk Register Framework includes safeguards to prevent fraud and to reduce the risk of misuse of personal data (GDPR) plus a child protection policy.
The trustees are satisfied that these and all other risks in the register are adequately assessed and that appropriate steps are taken to mitigate risk.
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Fundraising Policy
Section 162a of the Charities Act 2011 requires charities to make a statement regarding fundraising activities. Although we do not undertake to fundraise from the general public, the legislation defines fundraising as ‘soliciting or otherwise procuring money or other property for charitable purposes. Such amounts receivable is presented in our accounts as ‘voluntary income’ and include legacies and grants. Concerning the above, we confirm that all solicitations are managed internally, without the involvement of commercial participators or professional fundraisers or third parties.
All trustees give their time voluntarily and receive no remuneration or other benefits except for travel expenses to further the purposes of the CIO charity.
Objectives and Activities
Summary of the objects of the charity set out in its governing document.
The objects of the CIO (“Objects”) for the public benefit are to relieve sickness and financial hardship and to promote and preserve goods or services of any kind in Namibia as the trustees may from time to time think fit.
Summary of the main activities undertaken for the public benefit concerning these objects:
The Namibia Project Charity works in partnership with llKhuta!hoas Primary School, near Berseba, Kharas Region, in the South of Namibia and Dr Alpo Mauno Mbamba Junior Secondary School, at Rundu, in the North of Namibia.
In October 2020 the Namibia Project and ACS International School Cobham were linked. At the heart of this partnership our strategy was to focus on students and their learning outcomes. The goal was to work in Partnership on fund-raising campaigns to make a tangible difference to the lives of orphans and vulnerable children in Namibia.
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Summary of the main accomplishments of the charity during the transition year 2024-2025.
The new trustee board takes the Namibia Project into the future . Though no longer directly linked to ACS, the mission remains unchanged – to improve the lives and opportunities of orphans and vulnerable children at llKhuta!hoas Primary School and beyond.
SDG 2. Zero Hunger and Food Security, SDG 3 . Good Health and Well Being, SDG 4. Quality Education.
PRIORITISING KEY OUTCOMES for the Partnership with IIKHUTA!HOAS PRIMARY SCHOOL. KEY OUTCOMES - WHAT WE DID and WHY WE DID IT. WHAT WE DID: We improved the Food Security at llKhuta!hoas Primary School by purchasing protein-rich foods for the Orphans and Vulnerable Children, in the hostel. WHAT WE DID: Educational Supplies and Support. We purchased stationery and office supplies
THANK YOU FOR MAKING THIS HAPPEN.
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THE NAMIBIA PROJECT’S UNIVERSITY SCHOLARSHIP PROGRAMME - January 2019 - June 2024
The Namibia Project trustees can be justifiably proud that the charity was able to ring-fence enough funds in 2019 to enable two young people to attend university for four years; graduate; secure full-time employment in 2024 and change their lives.
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Irmgard Ndumba. School: DrAlpo MauTh) Mbamba Rutmju. Unwer51ty'. Unwersity of Nafftibia D8er8e: 88¢helor of E(Ju¢8b"on in Ac¢ountlnE and E¢onomlc8. 2023. Career: EconomicsTeacher at DrAlpo Mauno Mbamba Jsschool. On the 22nd otMÈy, nwfamityjnd l celetstated myeldei $istw'$graduation. It wasjoylul In8884 my 8lSteT8 academic 8chi8vementand my Dadwas 80 pfoLsd seelng both his giris'complete university. Aekafter, I was prMlege(J to attend a workshop in Swakopmund. ttwas relaxing as were booked in a v8ryluxury seaside hoteL and I got io network with other teachers nationwide and learnt a lot in mya¢coLsntingsubje¢t. Recently. I went tt) 3 camp where I volunteered to CODkfor a grr)up of young 8ir15 fn)m church. whichwasveryfun. I will attach some pictures of alllhese events. In mycare8r. I've been StrIgLingthWFklctrad. quite a few classes. However, I've been pushing and showinB up for le8mers despite a few challenges. I'm still pursuing myM&4 in financ& I 8ucces8tullycompleted my modules year and l busywith myth8815 thisy88r. Th8 th&sis 18 progressin8 qulte slowl% mysUpeS0r is not too resp)ns¢ve. but I keep pushin8 and disturbing him and centlY he started reswnding. My desire Jsto complete my master's this year and not to drag it io n&Year. 8llhouEh 11's beyond my control. rt will depend on ihe pace of my suwNlsor's ayallabillty. but I do hope for th8 b881. Unfonun8Eely. for some reason t&aching Is not fulfilling MÈ. My hope lorthe luiure i$to iransition from teachlt to Gorpoote. of¢ouiso whonan opportunityshows up. In 8 nutshell, that is it from rrysMI8. ItWBS 1ov8lyh8arinefrom you, and it will b8 my honour io share uwlateson mycareer progre&% io mydonois. They indeed did a g¥eat impact. I might not be atihe bestin my careeryet. bLrt havinEiO complete my university and geta job is immense. l am an Indendenty0Ung [aenJoy1n8 lifeone step at a lime. So. I will forvver rateI. Dr. Andreas Eiombo I Ph.IX (Oxon) Trustee.. In-CountryArJvisor &Acad8mic Mentor l Namibia ProJt Challty- Directorottho Namibia Energylnstitute ai NUST. 2025 18mwriting to W8yOU 8n update on howthings ha been goingon myside. Asyouwll hav8 noticed. I have been extremely occupiedwtth so m8nyresponsibilities, and this h88 attecr8d my psrticipation in NP 8ctDllll88. Hamng dual r8POrtinB In my rol8 (government and university) makes tt a verycomplex situatn. There have been so many COMtIng ts5ksfrom thgovenMonI and thè uni¥èr5ity.
Financial Review
The financial objectives of the charity remain to raise sufficient income each year to cover the grants and expenditure for the year.
The trustees wish to retain a level of reserves to cover costs and grants in the event of a shortfall in income.
The trustees are of the view that the trust is a going concern.
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NAMIBIA PROJECT AGM and the CHAIR’S REPORT 2024 - 2025
We had guidance from the Charity Commission about remotely holding the AGM and confirming the trustee board for 2024 – 2025.
Chair’s Report – 2024/2025
It is with great gratitude that we present the Chairs' Report for the Namibia Project for the year ending in June 2025. With Namibia celebrating 35 years of independence, this has been a year of significant progress, deepening impact and continued collaboration in pursuit of our mission to support learners in Namibia through education and nutrition.
Helping Vulnerable Learners Meet Critical Nutritional Needs
Healthy Nutrition remains the cornerstone of our work, and this year we have expanded our reach to more learners than ever before. Through the tireless efforts of our donors, we delivered critical food supplements during one of the most devastating droughts to have hit Namibia in recent history.
Following the State of Emergency declared in June 2024 and extended until 2025, the Namibia Project trustees set up a JustGiving Emergency Food Aid Appeal and raised £9,236, more than 100% of our target. This enabled the provision of food supplements and additional maize meal for the orphans and vulnerable children at the IIKhuta!hoas Primary School for the duration of the drought.
Providing Basic Learning Supplies
Obtaining stationery and school supplies remains a difficult burden for many low-income families in Namibia. Thanks to the generosity of donors, the trustees were able to purchase £475 worth of stationery, so that everyone at IIKhuta!hoas could start the school year equipped with the basic tools for learning.
Strengthening Partnerships
Over the past year, the Namibia Project has benefited enormously from the big-heartedness of many organisations who have shared their time and expertise. Particular thanks to everyone at Friends of Namibia (FON), the Namibian High Commission in London, and the Namib Desert Environmental Education Trust (NaDEET) for their support.
Looking Ahead: Sustainable Livelihoods and Community Empowerment
The past year’s achievements would not have been possible without the commitment of our trustees, volunteers, local partners, and the incredible generosity of our supporters. Each contribution—whether financial, practical, or advisory—has made a tangible difference in the lives of vulnerable learners.
We would like to pay particular tribute to llKhūta!hoas Primary School head Paul Goeieman, who is retiring this year. He has devoted his life to improving the lives of learners under very difficult conditions and has been an incredible partner and friend to the Namibia Project. Thank you Paul and enjoy your well-deserved rest!
As we look forward to 2025–26, we remain committed to our core mission while exploring new ways to address the grave challenges facing vulnerable learners in rural Namibia. With the continued support of our partners and donors, we are confident that we can build on the strong foundations laid this year and extend our impact even further.
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We recognise that lasting change comes from empowering communities to build and sustain their own futures. This is particularly true during our challenging economic times, epitomised by the ongoing global cost of living crisis. In 2024–25, we have begun to build out a sustainable future for the Namibia Project - one that reduces dependency on direct donations to fund food and provisions in favour of more locally-engaged solutions involving gardening, energy and irrigation projects.
On behalf of the Board of Trustees, we extend our heartfelt thanks to everyone who has contributed to the Namibia Project’s success, and who has given up their time, expertise and funds to help create a brighter, more sustainable future for our learners.
Ilaria Regondi and Vadim Nikitin Co-Chairs of Trustees The Namibia Project
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FUTURE PLANS
Past and Current Activities
Governance : In 2020 the charity adopted the Charity Governance Code and assessment template to help the trustees to develop high standards of governance. The process was deferred during the transition of the partnership with ACS and could be reinstated in November 2025.
The National Council for Voluntary Organisations accepted the Namibia Project charity as a member. (NCVO) The trustees will have access to the Know-how Non-profit site and a suite of tools, model documents and guidance on compliance.
Sustainable Development Goals 2025 – 2026
-
SDG 2 - Zero Hunger (school garden & NaDEET support)
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SDG 3 - Good Health
-
SDG 4 - Quality Education
Namibia Project Mail Out – March 2025
https://us18.campaign-archive.com/?u=2d75718aeefe49ff16e5b0803&id=745843ba0b
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Your gen¢r(vty alEo enabkd the ¢mergery purrh&£e of £475 w(xth of stationvy, so that evtynè at Ill<hitalh(As ttKJkY start thè sclKKA yèar aiuipwj with th8 basie t(KAs fox IwnirvJ. "Our special thanks goes out to the Namitsa Project for donating gt8tionery and fot)d Your on9.n9 genwosity is truty appreciated andplays a vital rnle in our community. Thank you foryour unwavering supporL We apprat8 your help morn Yours fathfulty, Namiixa Plect Trustees 14
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature: ______
Full Name: Ilaria Regondi Position: Chair
Date: 6th September 2025
Treasurer’s report on the accounts Report to the trustees/members of the Namibia Project On accounts for the year ended 30th June 2025.
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Statement of Financial Activity for the Year Ended 30th June 2025
| Note | Unrestricted funds 2025 |
Unrestricted funds 2024 |
Unrestricted funds 2023 |
|
|---|---|---|---|---|
| INCOME | 1 | |||
| Donations | 10,260 | 11,308 | 13,029 | |
| Fundraising events | 0 | 0 | 0 | |
| Total income | 10,260 | 11,308 | 13,029 | |
| EXPENDITURE | 2 | |||
| Charitable activities | 6,457 | 9,593 | 24,685 | |
| Raising funds | 0 | 0 | 0 | |
| Total expenditure | 6,457 | 9,593 | 24,685 | |
| Net movement of funds | 13,276 | 12,452 | 13,623 | |
| Net funds brought forward | 19,979 | 15,317 | 14,917 | |
| Total funds carried forward | 6,703 | 2,865 | 1,294 | |
| CURRENT ASSETS | 2025 | 2024 | 2023 | |
| Debtors | 0 | 0 | 0 | |
| Cash at bank and in hand | 6,703 | 2,865 | 1,294 | |
| Creditors | ||||
| Amounts falling due within one year | 5 | 0 | 0 | 1,766 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 6,703 | 2,865 | 1,294 |
Signature: ______
Full Name: Ilaria Regondi Position: Chair
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NAMIBIA PROJECT BALANCE SHEET AS AT 30TH JUNE 2025
| Note | 2025 | 2024 | |||
|---|---|---|---|---|---|
| CURRENT ASSETS | £ | £ | |||
| Debtors | 0 | 0 | |||
| Cash at the bank and in hand | 6,703 | 2,865 | |||
| Creditors: Amounts falling due within one year |
5 | 0 | 0 | ||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 6,703 | 1,294 | |||
| RESERVES | |||||
| Unrestricted funds | 6,703 | 2,865 |
Approved by the trustees on 6th September 2025 and signed on their behalf by
Signature: ______
Full Name: Ilaria Regondi Position: Chair
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1. ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared in accordance with Receipts and payment methods. This is because the Namibia Project charity has a gross income of less than £250,000. It consists of an account summarising all money received and paid out by the charity in the year ending June 30th 2025 giving a statement detailing the Namibia Project's assets and liabilities.
Income
Income for the year comprises donations and income from fundraising.
Expenditure
Expenses are stated in the statement of financial activities inclusive of VAT which cannot be recovered.
The main categories of expenditure are:
-
Charitable activity expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
-
Costs of raising funds and fundraising costs.
-
Support costs are allocated over the above categories as appropriate.
Fund accounting
Unrestricted Funds: these are funds which are available for use at the discretion of
the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
2. EXPENDITURE
Charitable activities
| Charitable activities | |||
|---|---|---|---|
| 2025 £ |
2024 £ |
2023 £ |
|
| Namibia school expenses | 6,457 | 3,287 | 9,394 |
| Scholarship Students | 0 | 6,201 | 15,336 |
| Volunteer expenses | - | - | - |
| Bank Charges | 100 | 200 | 500 |
| Postage and stationery | 0 | 105 | 73 |
| Sundry expenses | 15 | - | 26 |
| Media costs | - | - | 110 |
| Accountancy fees | - | - | 1,758 |
| 6,572 | 9,593 | 25,439 |
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3. TAXATION
The Namibia Project falls below the tax threshold.
4. TRUSTEES’ REMUNERATION AND EXPENSES
£971.09 of expenses were reimbursed to trustees in the year, no remuneration was paid to any of the trustees during the year.
5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2025 | 2024 | 2023 | |
|---|---|---|---|
| Accruals | - | - | - |
6. UNRESTRICTED FUNDS
| Balance at 1st July 2024 £ |
Incoming resources £ |
Outgoing resources £ |
Balance 30th June 2025 £ |
|
|---|---|---|---|---|
| Unrestricted funds | 2865 | 10,410 | 6,572 | 6,703 |
UNRESTRICTED FUNDS (Prior Year)
| Balance at 1st July 2023 £ |
Incoming resources £ |
Outgoing resources £ |
Balance 30th June 2024 £ |
|
|---|---|---|---|---|
| Unrestricted funds | 1,294 | 11,308 | 9,736 | 2,865 |
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