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2024-08-31-accounts

ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 PA51C REGISTERED CHARITY 1163662 WWW.PASIC.ORG.UK

PASIC ANNUAL REPORT & FINANCIAL STATEMENTS For the year ended 31 August 2024

Contents Page
Trustees’ report 01
Independent examiner’s report 08
Statement of financial activities 09
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12
Thank you 24

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

The trustees present their annual report and the financial statements of the charity for the year ended 31 August 2024.

The financial statements have been prepared in accordance with the accounting policies set out in the notes and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {Charities SORP (FRS 102), second edition - October 2019, effective 01 January 2019}.

Reference and administrative details

Charity name PASIC
Charity registration number 1163662
Principal address c/o E39 Children’s Oncology Daycare
Nottingham Children’s Hospital
Derby Road
Nottingham
NG7 2UH
Trustees on the date the report was approved Mark Rye (Chair)
Margaret Parr (Lead Nurse, EMCYPICS)
Andrew Ball
Amanda Whateley
Simaran Johal
Stephen Nugent [appointed May 2024]
Susan Pringle [appointed July 2024]
Other trustees who served during the financial year Anoushka Akins [resigned May 2024]
Treasurer Mark Roper

Page 01

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

Structure, governance and management

PASIC is a registered charity, constituted as a charitable incorporated organisation (CIO) in September 2015.

The charity was originally founded in 1977 as “Parents Association For Seriously Ill Children (P A S I C)” (Charity registration number: 506778), providing support to families coping with the devastating impact of childhood cancer. All assets and operations were transferred to PASIC in 2015, on its establishment as a CIO.

Today, PASIC comprises eight staff, seven trustees and around forty volunteers, many of whom have first-hand experience of childhood cancer.

PASIC’s governing document sets out its objects, powers and how it is to be administered. The CIO’s only voting members are its charity trustees. If the CIO is wound up, the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

The trustees are legally responsible for ensuring that the charity is well governed and run effectively and efficiently. The trustees regularly review the skills, knowledge, experience and balance of the board and look to recruit new trustees if any gaps are identified. Once vetted, new trustees are appointed by a resolution passed at a properly convened meeting of the board.

Objectives and activities

The charity’s purposes, as set out in its constitution are:

PASIC has been providing vital support to families coping with childhood cancer across the East Midlands for over forty-five years. Our vision is that no East Midlands family faces childhood cancer alone.

The main activities undertaken by PASIC to further its purposes for the public benefit are:

The trustees confirm that they have complied with Section 17(5) of the Charities Act 2011 in having due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Page 02

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

Achievements and performance

The number of families receiving regular support from PASIC has grown again in the last year. We currently support 487 families, a total of 948 children and young people disadvantaged by childhood cancer, including siblings.

We have continued to reach more families in Leicestershire, Northamptonshire and Lincolnshire this year. We’ve delivered a wider range of activities, to ensure accessible and stimulating opportunities for families in these areas, enabling more face-to-face interactions with both our team and other families in a similar situation.

Family support

For a second consecutive year, a greater number of families from across the East Midlands have benefited from more support during hospital stays, due to an increase in our Family Support team hours.

Our Leicester Family Support Worker continues to work closely with Macmillan Cancer Support at Northampton General Hospital, offering valuable support to an increased number of families at paediatric oncology clinics. We would like to thank The National Lottery Community Fund for extending their funding for our Leicester Family Support Worker role until November 2027. We are also grateful to the Boots Charitable Trust, Star Trust (East Midlands) Ltd and The Jones 1986 Charitable Trust for enabling continued family support at Nottingham Children’s Hospital.

PASIC continues to provide practical help and respite, responding to families’ needs as they arise. We’ve provided wellbeing and care items to make hospital stays easier, including ‘comfort bags’, vouchers for hospital cafes, food for parents staying on the ward, ‘movie night’ packs, craft materials and toys. Alongside our family grant programme, we’ve funded over £19,000 of supermarket vouchers to help families struggling financially. Families of a child with cancer are disproportionately affected by the rising cost of living. Many face prolonged hospital stays, loss of income and significant travel costs, often having to travel over two hours, multiple times a week, for treatment.

Our Family Support Workers offer a blend of face-to-face support on the children’s oncology wards and remote assistance, providing advice, signposting and a friendly ear over the phone. We maintain contact with families receiving treatment and for three years thereafter, through regular emails, calls and a WhatsApp group offering peer support.

We’ve acted on feedback from families and clinicians to ensure our services continue to meet the needs of our beneficiaries. The team have been able to build stronger relationships with families since our decision in 2022 to extend our age range to support young people up to their nineteenth birthday.

Following an initial trial of counselling for Nottinghamshire families, we have successfully partnered with a counselling centre in Northamptonshire, to expand therapeutic support to the southern part of our region. Families have accessed between six and eighteen therapy sessions, with a total of 221 sessions delivered this year. Feedback has been overwhelmingly positive, demonstrating a significant impact on mental health and overall wellbeing. We have a well-established relationship with Lotus Therapy Centre for our Nottinghamshire families and are extremely grateful for the 91 complimentary sessions they’ve provided. We plan to introduce counselling services in Leicestershire and Derbyshire in 2025.

Ten-year-old Calum was referred by PASIC for play therapy due to emotional struggles and at the end of his treatment his family said:

“After a few sessions, we noticed an improvement in Calum’s emotional wellbeing. He was happy and calm much of the time and became more confident about attending school and more comfortable with his appearance. With PASIC’s help, we have once again seen Calum as a bright and happy child, thriving both at home and at school. Thank you, PASIC!”

We continue to work closely with Young Lives vs Cancer, the Teenage Cancer Trust, Macmillan Cancer Support nursing teams and NHS healthcare professionals to ensure that all young people diagnosed with cancer or a brain tumour in the East Midlands are offered support by PASIC. Our partnerships with other organisations help us

Page 03

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

maximise support for families whilst avoiding duplication, whether by providing essential items, organising respite breaks or offering special experiences. This year, we referred 46 families for free seaside breaks with Ben’s Den charity, more than double last year. We’ve arranged for children to benefit from Lego packs from The James Anthony Foundation, while young people with brain tumours have received ‘Booster Boxes’ through our collaboration with OSCAR’s Paediatric Brain Tumour Charity.

PASIC has strengthened connections with other charities supporting young people with cancer. We are a member of the UK-wide Children and Young People’s Cancer Coalition, a CEO-led body of nearly 50 charities working to amplify the voices of young cancer patients and their families. PASIC is also a professional member of Together for Short Lives, complementing our support for families with children receiving palliative care.

We continue to create customised family experiences through our ‘Making memories’ fund, offering special moments to children receiving end-of-life care. We take a tailored approach to meeting individual needs, often working with businesses, which includes match funding to double our impact. Families facing the loss of a child have found comfort in silver fingerprint charm keepsakes, preserving a lasting memory of their child.

Our Family Support Workers have delivered 60 teen ‘pick-me-up packs’ this year. These personalised parcels of special treats provide a vital boost to teenagers struggling with isolation from friends and school.

This year our successful Mood Bears project has provided 53 bears to young patients and siblings coping with emotional distress. These cuddly companions offer comfort, companionship and a reassuring presence to children facing long hospital stays with restricted visitors.

We handed out 67 PASIC ‘comfort bags’ to families of children newly diagnosed with cancer, filled with essential items for hospital stays. Feedback in our 2024 survey highlights how these bags help families who are shellshocked by a cancer diagnosis, whilst they adjust to living on a children’s cancer ward.

We regularly monitor and evaluate our work, using both qualitative and quantitative data to measure impact. We listen to families in relaxed, informal settings and integrate their feedback into our planning process. Over 70 families responded to our 2024 Family Survey, helping us refine our events and support programme. The survey results reinforced the value of and need for financial assistance and the crucial role of our counselling services.

We continue to listen to families and provide tailored financial assistance through our flexible grant system. A 2024 report by national charity Young Lives vs Cancer estimates that the additional cost per family living with childhood cancer is £700 per month, even before any loss of income. Additionally, we have collaborated with charity and business partners to meet immediate family needs, including free furniture, electrical appliances and emergency funding. Other agencies, including national charities, have regularly referred families to PASIC for financial support.

Family events and activities

We ran a broad programme of events and activities for all ages across the East Midlands this year, offering our largest number of places to date. We are grateful to BBC Children in Need for their continued funding, enabling us to bring fun and respite to the lives of those affected by childhood cancer.

In the run up to Christmas, 177 children and family members had a fabulous time aboard the Great Central Railway’s Santa Steam Train Express. We brought laughter to families by funding 250 places at pantomimes in Nottingham, Leicester, Northampton, Lincoln and Derby. Our festive celebrations continued with 303 beneficiaries enjoying a fantastic Christmas party in Nottingham. Additionally, we held our second Christmas party in Northampton, jointly with the children’s cancer ward at Northampton General Hospital, attended by over 70 guests. Ahead of the big day, 171 families experienced the magic of a Christmas Eve box packed with festive novelties, crafts and treats. This represents an increase of 60 boxes from the previous year.

In April 2024, we hosted our Easter family party, where 204 guests enjoyed fun, games and the opportunity to reconnect with friends. Over the spring school holiday, we funded outings for 243 individuals to Twinlakes Park, Wheelgate Park and the Riverside Hub in Northampton.

Page 04

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

In August 2024, 325 children, parents and carers came together for a highly enjoyable day out at Alton Towers. For many, the trip was the highlight of the year, particularly for those who were unable to go on a summer holiday due to treatment or financial constraints.

Once again, DHL have generously provided tickets for corporate hospitality and mascot experiences at Premier League matches at Manchester United and Leicester City throughout the year.

Our face-to-face peer support community has offered more opportunities for young people to enjoy the fun of a ‘normal’ childhood through our programme of regular events. In addition to our scheduled activities, smaller groups participated in events donated by local businesses, including Women’s Premier League football and a seasonal funfair. We also partnered with the Teenage Cancer Trust to offer ward-based activities for teenagers, alongside opportunities for parents to catch up and access mutual support over coffee.

Feedback shows that these activities have a significant impact in reducing isolation, building confidence and strengthening family bonds:

“The whole family looks forward to the parties and outings and to meeting our oncology friends. Just to be able to relax as a family and not be stressed or highly strung and worrying is a great breather.”

Family grants

The charity provided £67,951 in the form of grants, to assist with the hidden costs of caring for a child with cancer.

The PASIC team offered palliative support to families facing the loss of a child, organising fingerprint charms and special shared family experiences from our ‘Making memories’ fund.

‘Compassionate’ grants amounting to £14,000 were provided to bereaved families, to help with funeral costs.

We have also signposted families to other organisations able to offer help.

Operations

The trustees and CEO have continued to strengthen the charity’s operations by reviewing procedures, practices and policies. We maintain a rigorous and regular risk monitoring process. Our trustees bring a complementary range of skills, helping to support and implement our charity’s strategy. During the period, we welcomed two new trustees - one to support with marketing and another to strengthen our finance expertise.

We’ve continued to diversify our income streams over the financial year as part of a long-term fundraising plan to ensure future sustainability. A key development has been the creation of a Community & Corporate Fundraiser role, with an additional member of staff joining PASIC. The impact of a better resourced fundraising team is evident in the increase in income generated, with support from a number of businesses new to PASIC. We’re grateful to the Lord Mayor of Leicester who chose PASIC as their partner charity for their year in office.

Over the summer, we held our second PASIC Skydive and were the partner charity of the Derby ‘Ramathon’ for the second consecutive year. We’ve focused on new community fundraising initiatives this year, including a fashion show. Over 40 volunteers have given their time and skills to help with day-to-day operations, fundraising and family events throughout the year. We greatly appreciate their support and contribution to our service delivery.

We’ve developed our use of digital communications to drive supporter traffic to our website and create new avenues for income generation. Our marketing efforts were strengthened by The Rank Foundation’s Time to Shine programme, which funded a fixed-term Digital Content Officer from January to December 2024. PASIC continues to work hard to raise its profile across the East Midlands. We currently use a range of social media platforms and plan to expand our digital content strategy in line with our marketing objectives.

We continue to build on our well-established CRM system to monitor families, enabling us to better understand and anticipate their needs. The system is also used to improve supporter stewardship and track donations.

Page 05

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

Financial review

The year ended 31 August 2024 proved to be a very successful one for fundraising, with PASIC raising income of £395,456.

Total expenditure on charitable activities increased by 19% to £281,645, with greater spending on Family support and grants.

The charity recorded net income of £20,157 and remains in a strong position financially, with total funds of £218,704 at 31 August 2024.

Reserves

Reserves are the element of the charity’s unrestricted funds, freely available to spend on any of its purposes. Reserves exclude tangible fixed assets used in an ongoing capacity to carry out the charity’s activities and any designated funds, which have been set aside by the trustees for a specific purpose.

As PASIC depends entirely on voluntary funding, sufficient reserves must be maintained to ensure sustainability and the continuance of the charity’s activities for a defined period of time, in the event of unforeseen financial difficulties or adverse events. In establishing a reserves policy, the trustees attempt to balance the needs of current beneficiaries against future ones, choosing a level of reserves low enough to ensure that resources aren’t tied up unnecessarily, but high enough to minimise the risk of serious disruption to the charity’s work.

To provide assurances to the families we support, the trustees consider it appropriate to determine the charity’s target range of reserves by reference to the cost of providing essential services to beneficiaries for a further sixmonth period, based on planned activity in the next financial year. This cost is currently calculated to be £137,000 and the trustees aim to maintain reserves within 10% of this figure, a range of £123,300 to £150,700.

The charity’s reserves policy is actively monitored by the trustees. Whilst restricted funds fall outside the definition of reserves, the amount and nature of such funds is taken into consideration when reviewing.

The charity’s reserves at 31 August 2024 were £146,600 (2023: £157,714), within the target range set by the trustees.

The trustees anticipate that demand on services will continue to increase over the next couple of financial years, due to economic conditions and the cost-of-living crisis.

Page 06

PASIC TRUSTEES’ REPORT For the year ended 31 August 2024

Statement of trustees’ responsibilities

The trustees are responsible for preparing their annual report and the financial statements of the charity in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

Mark Rye Chair of Trustees

Date: 21 May 2025

Page 07

PASIC INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PASIC For the year ended 31 August 2024

I report to the trustees on my examination of the accounts of PASIC (the charity) for the year ended 31 August 2024.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John O’Brien MSc FAIA FCIE

Employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 and 2, Northwest 41 Talbot Street Nottingham NG1 5GL

Date: 27 May 2025

Page 08

PASIC

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 August 2024

Unrestricted Restricted Total Total
funds funds funds funds
2024 2024 2024 2023
Note £ £ £ £
Income from:
Donations and legacies 187,288 177,340 364,628 289,465
Other trading activities 23,875 - 23,875 52,279
Investments 5,950 - 5,950 4,883
Other 1,003 - 1,003 1,021
______ ______ ______ ______
Total income 02 218,116 177,340 395,456 347,648
______ ______ ______ ______
Expenditure on:
Charitable activities
Family support 55,481 79,093 134,574 109,974
Family events and activities 21,829 36,830 58,659 64,082
Family grants 05 77,868 10,544 88,412 62,122
______ ______ ______ ______
Total expenditure on charitable activities 155,178 126,467 281,645 236,178
______ ______ ______ ______
Raising funds
Seeking grants and donations 65,816 19,360 85,176 48,923
Fundraising events 8,478 - 8,478 21,811
______ ______ ______ ______
Total expenditure on raising funds 74,294 19,360 93,654 70,734
______ ______ ______ ______
______ ______ ______ ______
Total expenditure 03 229,472 145,827 375,299 306,912
______ ______ ______ ______
Net income/(expenditure) (11,356) 31,513 20,157 40,736
Transfers between funds 13 1,091 (1,091) - -
______ ______ ______ ______
Net movement in funds (10,265) 30,422 20,157 40,736
Total funds brought forward 13 158,490 40,057 198,547 157,811
______ ______ ______ ______
Total funds carried forward 13 148,225 70,479 218,704 198,547
______ ______ ______ ______

The notes on pages 12 to 23 form part of these financial statements.

Page 09

PASIC BALANCE SHEET As at 31 August 2024

2024 2024 2023 2023
Note £ £ £ £
Fixed assets
Tangible assets 09 1,625 776
Current assets
Stocks 10 11,724 -
Debtors 11 18,757 8,280
Cash at bank and in hand 207,224 196,021
______ ______
237,705 204,301
Current liabilities
Creditors: amounts falling due within one year 12 (20,626) (6,530)
______ ______
Net current assets 217,079 197,771
______ ______
Net assets 218,704 198,547
______ ______
The funds of the charity
Unrestricted funds 13 148,225 158,490
Restricted funds 13 70,479 40,057
______ ______
Total charity funds 13 218,704 198,547
______ ______

Approved by the trustees and signed on their behalf by:

Mark Rye Chair of Trustees

Date: 21 May 2025

The notes on pages 12 to 23 form part of these financial statements.

Page 10

PASIC

STATEMENT OF CASH FLOWS For the year ended 31 August 2024

2024 2023
£ £
Cash flows from operating activities
Net income/(expenditure) for the year {as per the Statement of financial activities} 20,157 40,736
Bank interest (5,950) (4,883)
Depreciation charge 854 1,034
(Increase)/decrease in stocks (11,724) -
(Increase)/decrease in debtors (10,477) (551)
Increase/(decrease) in creditors 14,096 3,643
______ ______
Net cash provided by/(used in) operating activities 6,956 39,979
______ ______
Cash flows from investing activities
Bank interest 5,950 4,883
Purchase of tangible fixed assets (1,703) (698)
______ ______
Net cash provided by/(used in) investing activities 4,247 4,185
______ ______
Change in cash and cash equivalents in the year 11,203 44,164
Cash and cash equivalents brought forward 196,021 151,857
______ ______
Cash and cash equivalents carried forward 207,224 196,021
______ ______

An analysis of the components of cash and cash equivalents has not been presented as carried forward balances correspond to the amounts described as ‘Cash at bank and in hand’ in the Balance sheet.

An analysis of changes in net debt has not been presented as the charity has no borrowings.

Page 11

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

01 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with:

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities preparing their accounts in accordance with FRS 102 rather than the version of the Statement of Recommended Practice referred to in the Regulations, which has since been withdrawn.

Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated.

The preparation of the financial statements requires the trustees to make judgements and assumptions that determine the reported values of assets, liabilities, income and expenditure. The nature of judgement means that actual outcomes could differ from expectation.

The trustees consider that there are no material uncertainties related to events or conditions that cast significant doubt on the charity’s ability to continue in operational existence for the foreseeable future. The financial statements have therefore been prepared on the basis that the charity is a going concern.

PASIC constitutes a public benefit entity as defined by FRS 102.

Fund accounting

Funds is a legal term for the money and other assets held by the charity on trust.

Fund accounting distinguishes between two primary classes of fund, those which are unrestricted in their use and those which are restricted. Each class of fund has unique characteristics in trust law.

Unrestricted funds are available to be applied or spent at the discretion of the trustees, to further any of the charity’s purposes.

Restricted funds can only be lawfully used for a specific charitable purpose, as declared by the donor when making the gift. The assets of each restricted fund are held and maintained separately from other funds.

Page 12

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

01 Accounting policies (continued)

Income

Income is the inflow of resources to the charity from the activities it undertakes. It is analysed according to the activity that produced the resources.

The charity’s main source of income comes from non-exchange monetary transactions (gifts), including cash donations, grants and legacies, which are given freely to the charity. The essential feature of such income is that the charity receives value from the donor without providing equal value in exchange. The donor doesn’t receive any significant benefit in return for their gift, other than the assurance that it will be used to further the charity’s purposes.

Income from such transactions is recognised by the charity when there is evidence of unconditional entitlement, receipt is probable and the amount can be measured reliably.

For donations, entitlement usually arises immediately on receipt. For grants, evidence of entitlement usually exists when the formal offer of funding is communicated in writing to the charity.

For multi-period grants, to be paid to the charity on the basis of agreed annual budgets, income for each specified period is recognised by the charity at the start of the corresponding budgeted year, when it becomes entitled to spend that period’s allocation.

For legacies, receipt is normally probable when there has been a grant of probate and the executors have established that there are sufficient assets in the estate to pay the legacy.

The charity also raises income from organised fundraising events. Entitlement to income arises on conclusion of the event (the provision of goods) and income is recognised once the amount can be measured reliably and receipt is probable. Income and related expenditure from fundraising events are reported gross in the Statement of financial activities.

Donated goods, facilities and services

The Charities SORP (FRS 102) requires goods, facilities and services donated to the charity to be reflected in the Statement of financial activities as income (subject to the recognition criteria below), as they provide a resource for use by the charity to further its aims and objectives.

Such donations are recognised as income (with an equivalent amount recorded as an expense under the appropriate heading in the Statement of financial activities), when there is evidence of unconditional entitlement, receipt is probable and the fair value or value to the charity of the donated item can be measured reliably.

Goods donated to the charity for its own use are measured at fair value and recognised as income when received. Goods donated to the charity for distribution to its beneficiaries are measured at fair value and recognised as income when distributed. The trustees consider that the costs involved in determining the value of donated items held for distribution and recognising such items as stock, far outweigh the benefit to users of the financial statements and to the charity.

Facilities and services donated to the charity for its own use, which would otherwise have been purchased, are recognised as income when received. Donated facilities and services are measured on the basis of the value of the gift to the charity, which is the amount the charity would pay in the open market for an alternative item that would provide a benefit equivalent to the donated item.

The charity relies on the support of unpaid general volunteers in carrying out its activities but given the absence of a reliable measurement basis for accounting purposes, the Charities SORP (FRS 102) prohibits their contribution from being recognised as income.

Page 13

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

01 Accounting policies (continued)

Expenditure and liabilities

Expenditure is the amount of the charity’s resources which has been spent or otherwise used up in carrying out its activities.

Liabilities are amounts due to creditors which arise from legal or constructive obligations that commit the charity to expenditure.

A liability and related expenditure are recognised by the charity when a present legal or constructive obligation exists at the reporting date as a result of a past event, it is probable that settlement will be required and the amount of the obligation can be measured or estimated reliably.

Liabilities are measured on recognition at historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Cost allocation

The charity prepares its Statement of financial activities on an activity basis. Expenditure is analysed by the nature of the activities undertaken, to demonstrate how the charity has used its resources to further its charitable aims for the public benefit. The charity distinguishes between expenditure on charitable activities and expenditure on raising funds. Further analysis of the significant activities included within these two categories is provided on the face of the Statement of financial activities.

Reported expenditure for each activity is calculated on a full cost basis. All direct and shared costs attributable to the activity are captured, with an appropriate apportionment of support costs included.

Direct costs, associated with a single activity, are allocated to that activity.

Shared costs, which contribute directly to more than one activity, are apportioned between those activities on a reasonable, justifiable and consistent basis. Where staff duties span two or more activities, costs are allocated based on time.

Support costs are those central costs incurred to facilitate the charity’s work, which are not directly attributable to individual activities. They include functions such as general management, administration, information technology and governance. Support costs are apportioned across activities in proportion to the total direct and shared costs of each activity.

Governance costs form part of support costs. They include costs associated with constitutional and statutory requirements (such as the independent examination of the financial statements and the cost of trustee meetings) and the strategic (as opposed to day-to-day) management of the charity’s activities.

Pension scheme

Employees of the charity are entitled to join a defined contribution workplace pension scheme, provided by the National Employment Savings Trust (NEST).

The charity pays a fixed percentage of each employee’s monthly qualifying earnings into the scheme for the period that the employee is with the charity. The charity has no legal or constructive duty beyond making its own contributions and paying across the deductions for the employee contributions. It is under no further obligation to make any additional payments, irrespective of how the scheme performs.

Pension costs are allocated to activities and between funds on the same basis as other employee related costs.

Total employer pension contributions for the financial year are disclosed in note 06.

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PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

01 Accounting policies (continued)

Grant payments

The charity makes voluntary payments in furtherance of its charitable aims, for the direct benefit of families of children and young people with cancer.

Grant payments are unconditional and are recognised as an expense on approval.

Tangible fixed assets and depreciation

Tangible fixed assets provide an ongoing economic benefit to the charity and are stated at cost, net of depreciation and any provision for impairment.

Depreciation is calculated to write off the cost of tangible fixed assets over their expected useful lives as follows:

Computers 3 years on a straight-line basis

All tangible fixed assets costing £250 or more are capitalised.

Financial instruments

A financial instrument is a contract which gives rise to a financial asset of one entity and a financial liability of another entity.

A financial asset represents financial resources available to the charity and examples include debtors and cash. A financial liability is a financial claim on the charity’s resources and examples include creditors and legal or constructive obligations.

The charity only has basic financial instruments. These are measured on initial recognition at the amount receivable or payable and then subsequently measured at their expected settlement amount. Financial assets are reviewed for impairment at each reporting date.

Stocks

Stocks are goods purchased by the charity and held for future distribution to beneficiaries for free.

Stocks are measured at the lower of cost and service potential provided.

Debtors

Debtors include amounts owed to the charity for the provision of goods, amounts the charity has paid in advance for the goods and services it will receive and amounts receivable on grant funding to which the charity is entitled (accrued income).

Debtors are measured at their recoverable amounts.

Cash at bank and in hand

Cash at bank and in hand is held to meet short-term cash commitments as they fall due. It includes cash equivalents which are short-term, highly liquid investments, readily convertible to known amounts of cash.

Page 15

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

02 Income

Unrestricted Restricted Total Total
funds funds funds funds
2024 2024 2024 2023
£ £ £ £
Donations and legacies
Donations 139,834 22,408 162,242 125,463
Legacies - - - -
Grants 18,125 154,932 173,057 118,746
Donated goods, facilities and services 29,329 - 29,329 45,256
______ ______ ______ ______
Total income from donations and legacies 187,288 177,340 364,628 289,465
Other trading activities
Fundraising events 23,875 - 23,875 52,279
Investments
Bank interest 5,950 - 5,950 4,883
Other 1,003 - 1,003 1,021
______ ______ ______ ______
Total income 218,116 177,340 395,456 347,648
______ ______ ______ ______
03 Expenditure
Direct Shared Support
costs costs costs Total Total
2024 2024 2024 2024 2023
£ £ £ £ £
Charitable activities
Family support 110,876 21,790 1,908 134,574 109,974
Family events and activities 45,514 12,407 738 58,659 64,082
Family grants 86,127 857 1,428 88,412 62,122
______
______
______ ______ ______
Total expenditure on charitable activities 242,517 35,054 4,074 281,645 236,178
______
______
______ ______ ______
Raising funds
Seeking grants and donations 75,553 8,248 1,375 85,176 48,923
Fundraising events 6,777 1,564 137 8,478 21,811
______
______
______ ______ ______
Total expenditure on raising funds 82,330 9,812 1,512 93,654 70,734
______
______
______ ______ ______
______
______
______ ______ ______
Total expenditure 324,847 44,866 5,586 375,299 306,912
______
______
______ ______ ______

Page 16

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

04 Support costs

Management Overheads Governance Total Total
2024 2024 2024 2024 2023
£ £ £ £ £
Charitable activities 1,711 1,056 1,307 4,074 3,747
Raising funds 635 392 485 1,512 1,235
______ ______
______
______ ______
2,346 1,448 1,792 5,586 4,982
______ ______
______
______ ______
05 Family grants
2024 2023
£ £
Grants paid to individuals
Living costs and travel expenses 67,951 38,451
Making memories 4,176 5,209
Compassionate 14,000 16,500
______ ______
86,127 60,160
Shared costs 857 779
Support costs 1,428 1,183
______ ______
88,412 62,122
______ ______
06 Staff costs
2024 2023
£ £
Wages and salaries 153,331 108,129
Social security costs 5,145 3,164
Pension contributions 3,180 2,246
______ ______
161,656 113,539
______ ______

The average number of employees during the year, calculated on a full-time equivalent basis, was 5.5 (2023: 3.9).

No employee received remuneration amounting to more than £60,000 in either financial year.

Remuneration payable to key management personnel was £29,386 (2023: £26,375).

07 Trustees’ remuneration and expenses

No trustee received remuneration or expenses from the charity in either financial year.

Page 17

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

08 Net income/(expenditure)
2024 2023
£ £
Net income/(expenditure) for the year is stated after charging:
Independent examiner’s remuneration for examination of the accounts 582 522
______ ______
09 Tangible fixed assets
Computers
£
Cost
At 01 September 2023 4,127
Additions 1,703
Disposals -
______
At 31 August 2024 5,830
______
Depreciation
At 01 September 2023 3,351
Charge for the year 854
Disposals -
______
At 31 August 2024 4,205
______
Net book value
At 31 August 2024 1,625
______
At 31 August 2023 776
______
10 Stocks
2024 2023
£ £
Goods held for distribution to beneficiaries 11,724 -
______ ______
11 Debtors
2024 2023
£ £
Prepayments 5,002 780
Accrued income (Amounts receivable on grant funding) 13,755 7,500
______ ______
18,757 8,280
______ ______

Page 18

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

12 Creditors: amounts falling due within one year

2024 2023
£ £
Accruals 4,981 4,591
Deferred income 12,021 -
Taxation and social security 2,314 1,167
Other creditors 1,310 772
______ ______
20,626 6,530
______ ______

13 Statement of funds

Balance at Balance at
01 Sep 31 Aug
2023 Income Expenditure Transfers 2024
£ £ £ £ £
Restricted funds
BBC Children in Need 9,720 28,623 (24,897) - 13,446
Boots Charitable Trust 4,167 10,000 (4,167) - 10,000
Browne Jacobson Charitable Trust - 2,100 (2,100) - -
Edith Murphy Foundation - 5,320 (1,003) - 4,317
J N Derbyshire Trust 1,000 - (1,000) - -
Michael Cornish Charitable Trust - 1,000 (1,000) - -
Star Trust (East Midlands) Ltd - 10,708 (6,163) - 4,545
The A W Lymn Centenary Foundation - 585 (585) - -
The Asda Foundation 502 - (502) - -
The Bill and Jean Richmond Fund - 2,891 (2,891) - -
The Florence Turner Trust - 500 (500) - -
The Green Hall Foundation - 5,000 (4,457) - 543
The Hospital Saturday Fund 1,653 - (1,653) - -
The Jones 1986 Charitable Trust 15,042 - (15,042) - -
The Mary Robertson Trust - 3,000 (2,800) - 200
The National Lottery Community Fund (1) 5,693 25,187 (25,336) - 5,544
The National Lottery Community Fund (2) 948 9,870 (1,083) - 9,735
The Rank Foundation - 28,725 (18,028) (1,091) 9,606
The Stoneygate Trust 1,332 - (1,332) - -
The Thomas Farr Charity - 2,423 (2,423) - -
The Trevor Males Memorial Trust - 10,000 (10,000) - -
The Will Charitable Trust - 7,000 (4,345) - 2,655
Toyota Manufacturing UK Charitable Trust - 2,000 - - 2,000
Donations - 22,408 (14,520) - 7,888
______ ______
______
______ ______
Total restricted funds 40,057 177,340 (145,827) (1,091) 70,479
Unrestricted funds 158,490 218,116 (229,472) 1,091 148,225
______ ______
______
______ ______
Total funds 198,547 395,456 (375,299) - 218,704
______ ______
______
______ ______

Page 19

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

13 Statement of funds (continued)

Details of restricted funds are as follows:

BBC Children in Need Family events and activities Boots Charitable Trust Part funding of Nottingham Family Support Worker role Browne Jacobson Charitable Trust Christmas activities Edith Murphy Foundation Supporting families, Counselling J N Derbyshire Trust Part funding of Nottingham Family Support Worker role Michael Cornish Charitable Trust Christmas activities for Lincolnshire families Star Trust (East Midlands) Ltd Part funding of Nottingham Family Support Worker role The A W Lymn Centenary Foundation Supporting families The Asda Foundation Supporting families The Bill and Jean Richmond Fund Part funding of Family Events & Office Manager role The Florence Turner Trust Supporting Leicestershire families The Green Hall Foundation Supporting families The Hospital Saturday Fund Supporting families The Jones 1986 Charitable Trust Part funding of Nottingham Family Support Worker role The Mary Robertson Trust Supporting families, Counselling The National Lottery Community Fund (1) Funding of Leicester Family Support Worker role The National Lottery Community Fund (2) Supporting families, Counselling The Rank Foundation Funding of Digital Content Officer role The Stoneygate Trust Supporting PASIC's drive to become more self-funding The Thomas Farr Charity Part funding of Family Events & Office Manager role The Trevor Males Memorial Trust Supporting Nottinghamshire families The Will Charitable Trust Supporting families Toyota Manufacturing UK Charitable Trust Supporting families within the Burnaston area Donations Supporting families, Family events and activities

14 Analysis of assets and liabilities between funds

Unrestricted Restricted Total
funds funds funds
2024 2024 2024
£ £ £
Tangible fixed assets 1,625 - 1,625
Current assets 167,226 70,479 237,705
Current liabilities (20,626) - (20,626)
______ ______ ______
Net assets 148,225 70,479 218,704
______ ______ ______

15 Related party transactions

There were no related party transactions requiring disclosure in either financial year.

Page 20

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

16 Prior year: Statement of financial activities

Unrestricted Restricted Total
funds funds funds
2023 2023 2023
Note £ £ £
Income from:
Donations and legacies 180,311 109,154 289,465
Other trading activities 52,279 - 52,279
Investments 4,883 - 4,883
Other 1,021 - 1,021
______ ______ ______
Total income 238,494 109,154 347,648
______ ______ ______
Expenditure on:
Charitable activities
Family support 50,239 59,735 109,974
Family events and activities 25,746 38,336 64,082
Family grants 56,179 5,943 62,122
______ ______ ______
Total expenditure on charitable activities 132,164 104,014 236,178
______ ______ ______
Raising funds
Seeking grants and donations 47,064 1,859 48,923
Fundraising events 21,811 - 21,811
______ ______ ______
Total expenditure on raising funds 68,875 1,859 70,734
______ ______ ______
______ ______ ______
Total expenditure 201,039 105,873 306,912
______ ______ ______
Net income/(expenditure) 37,455 3,281 40,736
Transfers between funds - - -
______ ______ ______
Net movement in funds 37,455 3,281 40,736
Total funds brought forward 17 121,035 36,776 157,811
______ ______ ______
Total funds carried forward 17 158,490 40,057 198,547
______ ______ ______

Page 21

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

17 Prior year: Statement of funds

Balance at Balance at
01 Sep 31 Aug
2022 Income Expenditure Transfers 2023
£ £ £ £ £
Restricted funds
Bauer Radio’s Cash for Kids Charities - 6,300 (6,300) - -
BBC Children in Need 11,614 30,000 (31,894) - 9,720
Boots Charitable Trust 833 10,000 (6,666) - 4,167
J N Derbyshire Trust 2,780 2,000 (3,780) - 1,000
John Salmon Fund - 2,822 (2,822) - -
Leicestershire County Council 2,722 - (2,722) - -
Michael Cornish Charitable Trust 476 1,000 (1,476) - -
The Asda Foundation - 1,200 (698) - 502
The Green Hall Foundation - 3,000 (3,000) - -
The Hedley Foundation 3,000 - (3,000) - -
The Hospital Saturday Fund 769 2,000 (1,116) - 1,653
The Jones 1986 Charitable Trust - 16,000 (958) - 15,042
The National Lottery Community Fund (1) 5,652 24,885 (24,844) - 5,693
The National Lottery Community Fund (2) - 9,947 (8,999) - 948
The Sir Andrew Martin Trust for Young People 333 - (333) - -
The Stoneygate Trust 3,190 - (1,858) - 1,332
The Thomas Farr Charity 1,833 - (1,833) - -
The Will Charitable Trust 2,710 - (2,710) - -
Toyota Manufacturing UK Charitable Trust 482 - (482) - -
Vichai Srivaddhanaprabha Foundation Ltd 382 - (382) - -
______ ______
______
______ ______
Total restricted funds 36,776 109,154 (105,873) - 40,057
Unrestricted funds 121,035 238,494 (201,039) - 158,490
______ ______
______
______ ______
Total funds 157,811 347,648 (306,912) - 198,547
______ ______
______
______ ______

Page 22

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2024

17 Prior year: Statement of funds (continued)

Details of restricted funds are as follows:

Bauer Radio’s Cash for Kids Charities Supporting families BBC Children in Need Family events and activities Boots Charitable Trust Part funding of Nottingham Family Support Worker role J N Derbyshire Trust Part funding of Family Events & Office Manager role John Salmon Fund Part funding of Family Events & Office Manager role Leicestershire County Council Supporting Leicestershire families Michael Cornish Charitable Trust Supporting Lincolnshire families The Asda Foundation Supporting families The Green Hall Foundation Supporting families The Hedley Foundation Making memories and bereavement support The Hospital Saturday Fund Supporting families The Jones 1986 Charitable Trust Part funding of Nottingham Family Support Worker role The National Lottery Community Fund (1) Funding of Leicester Family Support Worker role The National Lottery Community Fund (2) Supporting families The Sir Andrew Martin Trust for Young People Supporting Leicestershire families The Stoneygate Trust Supporting PASIC's drive to become more self-funding The Thomas Farr Charity Part funding of Family Events & Office Manager role The Will Charitable Trust Supporting families Toyota Manufacturing UK Charitable Trust Family events and activities within the Burnaston area Vichai Srivaddhanaprabha Foundation Ltd Supporting Leicestershire families

18 Prior year: Analysis of assets and liabilities between funds

Unrestricted Restricted Total
funds funds funds
2023 2023 2023
£ £ £
Tangible fixed assets 776 - 776
Current assets 164,244 40,057 204,301
Current liabilities (6,530) - (6,530)
______ ______ ______
Net assets 158,490 40,057 198,547
______ ______ ______

Page 23

PASIC

ANNUAL REPORT & FINANCIAL STATEMENTS For the year ended 31 August 2024

Thank you

Our work to ensure that no East Midlands family faces childhood cancer alone is only possible because of the continued generosity and commitment of our supporters.

We would like to express our sincere thanks to all those who supported PASIC during this financial year:

Trusts, Foundations and Grantmakers

BBC Children in Need Boots Charitable Trust Browne Jacobson Charitable Trust Dunn Family Charitable Trust Edith Murphy Foundation Michael Cornish Charitable Trust Star Trust (East Midlands) Ltd The A W Lymn Centenary Foundation The Bill and Jean Richmond Fund The Florence Turner Trust The Green Hall Foundation The Mary Robertson Trust The National Lottery Community Fund The Rank Foundation The Shoe Zone Trust The Thomas Farr Charity The Trevor Males Memorial Trust The Will Charitable Trust Toyota Manufacturing UK Charitable Trust

THANK YOU!

Companies, Organisations & Individuals (including but not limited to)

AC Wollaton Luke Fletcher Testimonial Andy Whitt Mail Boxes Etc. Arnold Post Office Northampton School for Boys Barker Morris Legal Search Nottingham ElecMech Club Byron Bricks Nottingham Girls’ High School Car Shops Nottingham Trent Oddfellows Catalent Notts & Borders Jaguar Enthusiasts’ Club Caterpillar SC Johnson Crowne Plaza Serenade Shepshed DHL Shoe Zone Foresters Financial The Big Yellow Self Storage Company Great Central Railway The Murphy Family Happy Days Beachfield The Nunney Family HSBC The West Bridgford School Key Mortgages Wollaton Park Rotary Club Lotus Therapy Centre

Our employees, whose willingness to support our families in challenging times is second to none

Our volunteers, who kindly offer their time and skills in support of our beneficiaries

Page 24