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2022-08-31-accounts

gOUf46PEOPbE ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 PASIC REGISTERED CHARITY 1163662 WWW.PASIC.ORG.UK

PASIC ANNUAL REPORT & FINANCIAL STATEMENTS For the year ended 31 August 2022

Contents Page
Trustees’ report 01
Independent examiner’s report 08
Statement of financial activities 09
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12
Thank you 24

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

The trustees present their annual report and the financial statements of the charity for the year ended 31 August 2022.

The financial statements have been prepared in accordance with the accounting policies set out in the notes and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {Charities SORP (FRS 102), second edition - October 2019, effective 01 January 2019}.

Reference and administrative details

Charity name PASIC
Charity registration number 1163662
Principal address c/o E39 Children’s Oncology Daycare
Nottingham Children’s Hospital
Derby Road
Nottingham
NG7 2UH
Trustees on the date the report was approved Mark Rye (Chair)
Anoushka Akins (Vice-Chair)
Margaret Parr (Lead Nurse, EMCYPICS)
Andrew Ball
Amanda Whateley
Simaran Johal
Other trustees who served during the financial year Lynne Farrage [resigned July 2022]
Mark Roper [resigned November 2021]
Treasurer Mark Roper

Page 01

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Structure, governance and management

PASIC is a registered charity, constituted as a charitable incorporated organisation (CIO) in September 2015.

The charity was originally founded in 1977 as “Parents Association For Seriously Ill Children (P A S I C)” (Charity registration number: 506778), providing support to families coping with the devastating impact of childhood cancer. All assets and operations were transferred to PASIC in 2015, on its establishment as a CIO.

Today, PASIC comprises five staff, six trustees and around 40 volunteers, many of whom have first-hand experience of childhood cancer.

PASIC’s governing document sets out its objects, powers and how it is to be administered. The CIO’s only voting members are its charity trustees. If the CIO is wound up, the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

The trustees are legally responsible for ensuring that the charity is well governed and run effectively and efficiently. The trustees regularly review the skills, knowledge, experience and balance of the board and look to recruit new trustees if any gaps are identified. Once vetted, new trustees are appointed by a resolution passed at a properly convened meeting of the board.

Objectives and activities

The charity’s purposes, as set out in its constitution are:

PASIC has been providing vital support to families coping with childhood cancer across the East Midlands for 45 years. Our vision is that no East Midlands family faces childhood cancer alone.

The main activities undertaken by PASIC to further its purposes for the public benefit are:

The trustees confirm that they have complied with Section 17(5) of the Charities Act 2011 in having due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Page 02

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Achievements and performance

The number of families receiving regular support from PASIC continues to grow. We’ve built on the additional remote support we provided during the COVID-19 pandemic, to increase the number of families being reached in Leicestershire and Northamptonshire. We’ve delivered more activities in these areas, to families living further afield and in the far corners of our region.

We currently support nearly 450 families, a total of over 800 disadvantaged children and young people, including siblings.

Family support

Our long-standing Family Support Worker at Nottingham Children’s Hospital has continued to offer valuable support to families. We are grateful to the Boots Charitable Trust and The Jones 1986 Charitable Trust for their funding towards this role.

Our now well-established Family Support Worker role at Leicester Children’s Hospital is in its sixth year and we are grateful to The National Lottery Community Fund for continuing to fund this post. Our Leicester Family Support Worker also holds an honorary contract with the Northampton General Hospital NHS Trust. This has enabled them to offer essential support to families in their paediatric oncology clinics, working successfully in partnership with Macmillan Cancer Support.

The PASIC team worked flexibly and adapted accordingly as COVID-19 restrictions were gradually eased. Our Family Support Workers have been vital to fill the gap created by the ongoing ward visitor ban (due to more stringent infection control), which shows no sign of being lifted.

We’ve continued to offer practical help and respite as needs arise, organising wellbeing and care items for families and creating ‘film night’ and activity packs. We’ve funded over £2,000 of supermarket vouchers for families at financial breaking point, many of whom have given up work to care for their child.

Our Family Support Workers have provided a blend of face-to-face support on the children’s oncology wards and remote support, offering advice, signposting and a friendly ear on the end of the phone. We keep in touch with families through regular emails, calls, online meetings and a WhatsApp group for parents and carers of posttreatment children.

We’ve acted on feedback from families and clinicians to ensure our services continue to meet the growing and varying needs of our beneficiaries. During the period we’ve extended our age range and now support young people up to their 19th birthday. We have trialled counselling in Nottinghamshire, with 13 families benefitting. Feedback about the difference this talking therapy has made to mental health and overall wellbeing has been very positive and we are now planning to roll this out in other parts of the East Midlands.

On a daily basis we’ve continued to work with Young Lives vs Cancer, the Teenage Cancer Trust, the Macmillan Cancer Support nursing teams and healthcare professionals within the NHS. We are increasingly working in partnership with other organisations, to maximise support for families whilst avoiding duplication, be it providing essential items, organising respite breaks and special experiences or other forms of assistance.

We’ve built on existing links with other charities who offer support to young people with cancer. PASIC are a member of the UK-wide Children and Young People’s Cancer Coalition. This CEO-led body of nearly 50 charities meets on a regular basis with a common aim to amplify the voices of these children and young people and their families. We work collectively to ensure they access the best possible care and support throughout their experience of cancer and across healthcare settings.

We’ve developed our offer of special customised family experiences when a child is on end-of-life treatment as part of our ‘Making memories’ fund. We work creatively to tailor solutions to individual needs, which other organisations aren’t providing. Seventeen families facing the loss of a child have been brought some comfort with silver fingerprint charm keepsakes, cast from their child’s fingerprint as a lasting memory.

Page 03

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Our Family Support Workers have continued to deliver the teen ‘pick-me-up packs’ which we introduced during COVID-19. These tailored parcels containing special treats have made a significant difference to the teenagers we support, lifting their spirits at a time when they face ongoing difficulties of isolation from friends and school.

We have extended our successful Mood Bears project, providing over 50 bears for young patients and siblings struggling to cope emotionally. Bears give them someone to talk to and cuddle and have brought much comfort to children in hospital with restricted visitors.

We regularly monitor and evaluate our work, using both qualitative and quantitative data to measure our impact. We’ve held focus groups and listened to our families in a relaxed and informal environment, feeding their views into our planning process to ensure our support offering remains appropriate to their needs.

In May 2022, following feedback from a family focus group, we introduced ‘comfort packs’. These PASIC branded tote bags provide families of children newly diagnosed with cancer, with essential items for their stay in hospital including toiletries, toys and provisions.

Family events and activities

We were able to return to a full programme of events and activities for all ages across the East Midlands this year, offering our largest number of places to date. We are grateful to BBC Children in Need for their continued funding, enabling us to increase fun in the lives of those affected by childhood cancer.

In September 2021, growing family confidence and more relaxed restrictions allowed us to offer a fun filled day out at Drayton Manor for 427 children and young people and parents and carers. In August 2022, a further 356 individuals spent a highly enjoyable day at Alton Towers.

Despite the challenges of the Omicron COVID-19 variant in the run up to Christmas, 268 children and family members had a fabulous time on Great Central Railway’s Santa Steam Train Express. We were able to make families smile by funding 301 places at pantomimes in Nottingham, Leicester, Northampton, Lincoln and Derby. In advance of the big day, 138 families enjoyed a very special Christmas Eve box packed with crafts and treats.

In spring 2022, we organised teenage outings to Strictly Come Dancing Live and a Supercars event. We provided activities for 173 beneficiaries over Easter and 75 young people and their families enjoyed Billionaire Boy at the Curve Theatre, Leicester. We hosted our first family party since COVID-19 in May 2022, when 190 guests enjoyed fun and games and had the chance to meet friends old and new.

We are delighted that our community of face-to-face peer support has now been firmly re-established through our programme of regular events. Feedback shows that these activities have a significant impact in reducing isolation, building confidence and in strengthening the family unit.

In March 2022, we worked with play specialists and therapists at local Nottingham charity The Toy Library to develop and distribute 239 art therapy packs to young people with cancer, at home and in hospital. These activities offer much more than an ‘off-the-shelf’ craft pack and provide a broad range of fun and creative things to do, tailored to the interests of the young person to help stimulate and improve mental health.

Family grants

The number of families turning to PASIC for financial support has increased again in the last 12 months. The charity provided £38,560 in the form of grants, to assist with the hidden costs of caring for a child with cancer.

The PASIC team offered palliative support to families facing the loss of a child, organising fingerprint charms and special shared family experiences from our ‘Making memories’ fund.

‘Compassionate’ grants amounting to £15,000 were provided to bereaved families, to help with funeral costs.

We have also signposted families to other organisations able to offer help.

Page 04

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Operations

The trustees and CEO have continued to strengthen the charity’s operations by reviewing procedures, practices and policies. We’ve maintained a rigorous and regular risk monitoring process. Our board of trustees bring a complementary range of skills, helping support and implement our charity’s strategy.

In 2021, PASIC concluded their involvement in the Pilotlight Programme, a 10-month coaching and mentoring project which matches charity leaders with small teams of businesspeople. The programme has helped us to develop a strategic plan, focus on supporter engagement and evaluate our service offering to families. The trustees are grateful to the Garfield Weston Foundation and to Pilotlight for giving us the opportunity to engage in this programme.

We’ve diversified our income streams over the financial year, as part of a long-term fundraising plan to ensure future sustainability. We made our Marketing & Fundraising Officer post permanent at the beginning of 2022, to help support these aims. We were able to initially recruit this intern role in 2021 thanks to funding from The Rank Foundation’s ‘Time to Shine’ programme. Having a dedicated fundraiser has enabled us to increase our use of digital communications. More business supporters have come to us through our website, which is in part a result of being able to monitor and update content more frequently.

In July 2022, we held our first fundraising challenge, ‘The Big PASIC Abseil’, raising over £10,000. We’re planning more community fundraising events over the next 12 months.

Development of our CRM system continues, to enable us to widen our supporter base and evaluate data more effectively. The charity is aware of the need to continue to raise the profile of PASIC across the East Midlands. We currently use a range of social media platforms and have plans to extend this more widely.

We’ve been supported by around 40 volunteers over the course of the year, who’ve assisted with events, administration and practical jobs. We’re gradually growing and making better use of our base of skilled volunteers from our local community.

Page 05

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Financial review

The year ended 31 August 2022 proved to be a difficult one for fundraising, with PASIC raising income of £202,843, a slight reduction on the previous year.

Total expenditure on charitable activities increased by 19% to £200,192, with greater spending on Family support, events and activities and grants.

The charity recorded net expenditure of £41,596 but remains in a strong position financially, with total funds of £157,811 at 31 August 2022.

Reserves

Reserves are the element of the charity’s unrestricted funds, freely available to spend on any of its purposes. Reserves exclude tangible fixed assets used in an ongoing capacity to carry out the charity’s activities and any designated funds, which have been set aside by the trustees for a specific purpose.

As PASIC depends entirely on voluntary funding, sufficient reserves must be maintained to ensure sustainability and the continuance of the charity’s activities for a defined period of time, in the event of unforeseen financial difficulties. In establishing a reserves policy, the trustees attempt to balance the needs of current beneficiaries against future ones, choosing a level of reserves low enough to ensure that resources aren’t tied up unnecessarily, but high enough to minimise the risk of serious disruption to the charity’s work.

To provide assurances to the families we support and job security for our employees, the trustees consider it appropriate to always hold reserves of at least £100,000, equivalent to 6 months’ core operating expenditure.

The charity’s reserves policy is actively monitored by the trustees. Whilst restricted funds fall outside the definition of reserves, the amount and nature of such funds is taken into consideration when reviewing.

The charity’s reserves at 31 August 2022 were £119,923 (2021: £112,632).

The trustees anticipate that generating income will remain challenging over the next couple of financial years and demand on services will continue to increase, due to economic conditions and the cost-of-living crisis. It is expected that reserves will naturally fall towards the desired level over this period, without any action being required.

Page 06

PASIC TRUSTEES’ REPORT For the year ended 31 August 2022

Statement of trustees’ responsibilities

The trustees are responsible for preparing their annual report and the financial statements of the charity in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on 09 May 2023 and signed on their behalf by:

Mark Rye Chair of Trustees

Page 07

PASIC INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PASIC For the year ended 31 August 2022

I report to the trustees on my examination of the accounts of PASIC (the charity) for the year ended 31 August 2022.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John O’Brien MSc FCCA FCIE

Employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 and 2, Northwest 41 Talbot Street Nottingham NG1 5GL

Date: 16 May 2023

Page 08

PASIC

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 August 2022

Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
Note £ £ £ £
Income from:
Donations and legacies 108,631 82,950 191,581 207,742
Other trading activities 10,270 - 10,270 -
Investments 378 - 378 8
Other 614 - 614 2
______ ______ ______ ______
Total income 02 119,893 82,950 202,843 207,752
______ ______ ______ ______
Expenditure on:
Charitable activities
Family support 12,299 71,944 84,243 73,589
Family events and activities 11,326 45,445 56,771 42,978
Family grants 05 57,309 1,869 59,178 52,230
______ ______ ______ ______
Total expenditure on charitable activities 80,934 119,258 200,192 168,797
______ ______ ______ ______
Raising funds
Seeking grants and donations 30,824 11,436 42,260 32,246
Fundraising events 1,987 - 1,987 -
______ ______ ______ ______
Total expenditure on raising funds 32,811 11,436 44,247 32,246
______ ______ ______ ______
______ ______ ______ ______
Total expenditure 03 113,745 130,694 244,439 201,043
______ ______ ______ ______
Net income/(expenditure) 6,148 (47,744) (41,596) 6,709
Transfers between funds 12 - - - -
______ ______ ______ ______
Net movement in funds 6,148 (47,744) (41,596) 6,709
Total funds brought forward 12 114,887 84,520 199,407 192,698
______ ______ ______ ______
Total funds carried forward 12 121,035 36,776 157,811 199,407
______ ______ ______ ______

The notes on pages 12 to 23 form part of these financial statements.

Page 09

PASIC

BALANCE SHEET As at 31 August 2022

2022 2022 2021 2021
Note £ £ £ £
Fixed assets
Tangible assets 09 1,112 2,255
Current assets
Debtors 10 7,729 10,969
Cash at bank and in hand 151,857 193,062
______ ______
159,586 204,031
Current liabilities
Creditors: amounts falling due within one year 11 (2,887) (6,879)
______ ______
Net current assets 156,699 197,152
______ ______
Net assets 157,811 199,407
______ ______
The funds of the charity
Unrestricted funds 12 121,035 114,887
Restricted funds 12 36,776 84,520
______ ______
Total charity funds 12 157,811 199,407
______ ______

Approved by the trustees on 09 May 2023 and signed on their behalf by:

Mark Rye Chair of Trustees

The notes on pages 12 to 23 form part of these financial statements.

Page 10

PASIC

STATEMENT OF CASH FLOWS For the year ended 31 August 2022

2022 2021
£ £
Cash flows from operating activities
Net income/(expenditure) for the year {as per the Statement of financial activities} (41,596) 6,709
Bank interest (378) (8)
Depreciation charge 1,143 1,086
Decrease/(increase) in debtors 3,240 22,207
Increase/(decrease) in creditors (3,992) 4,286
______ ______
Net cash provided by/(used in) operating activities (41,583) 34,280
______ ______
Cash flows from investing activities
Bank interest 378 8
Purchase of tangible fixed assets - (1,208)
______ ______
Net cash provided by/(used in) investing activities 378 (1,200)
______ ______
Change in cash and cash equivalents in the year (41,205) 33,080
Cash and cash equivalents brought forward 193,062 159,982
______ ______
Cash and cash equivalents carried forward 151,857 193,062
______ ______

An analysis of the components of cash and cash equivalents has not been presented as carried forward balances correspond to the amounts described as ‘Cash at bank and in hand’ in the Balance sheet.

An analysis of changes in net debt has not been presented as the charity has no borrowings.

Page 11

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

01 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with:

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities preparing their accounts in accordance with FRS 102 rather than the version of the Statement of Recommended Practice referred to in the Regulations, which has since been withdrawn.

Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated.

The preparation of the financial statements requires the trustees to make judgements and assumptions that determine the reported values of assets, liabilities, income and expenditure. The nature of judgement means that actual outcomes could differ from expectation.

The trustees consider that there are no material uncertainties related to events or conditions that cast significant doubt on the charity’s ability to continue in operational existence for the foreseeable future. The financial statements have therefore been prepared on the basis that the charity is a going concern.

PASIC constitutes a public benefit entity as defined by FRS 102.

Fund accounting

Funds is a legal term for the money and other assets held by the charity on trust.

Fund accounting distinguishes between two primary classes of fund, those which are unrestricted in their use and those which are restricted. Each class of fund has unique characteristics in trust law.

Unrestricted funds are available to be applied or spent at the discretion of the trustees, to further any of the charity’s purposes.

Restricted funds can only be lawfully used for a specific charitable purpose, as declared by the donor when making the gift. The assets of each restricted fund are held and maintained separately from other funds.

Page 12

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

01 Accounting policies (continued)

Income

Income is the inflow of resources to the charity from the activities it undertakes. It is analysed according to the activity that produced the resources.

The charity’s main source of income comes from non-exchange monetary transactions (gifts), including cash donations, grants and legacies, which are given freely to the charity. The essential feature of such income is that the charity receives value from the donor without providing equal value in exchange. The donor doesn’t receive any significant benefit in return for their gift, other than the assurance that it will be used to further the charity’s purposes.

Income from such transactions is recognised by the charity when there is evidence of unconditional entitlement, receipt is probable and the amount can be measured reliably.

For donations, entitlement usually arises immediately on receipt. For grants, evidence of entitlement usually exists when the formal offer of funding is communicated in writing to the charity.

For multi-period grants, to be paid to the charity on the basis of agreed annual budgets, income for each specified period is recognised by the charity at the start of the corresponding budgeted year, when it becomes entitled to spend that period’s allocation.

For legacies, receipt is normally probable when there has been a grant of probate and the executors have established that there are sufficient assets in the estate to pay the legacy.

The charity also raises income from organised fundraising events, such as the biennial PASIC Ball. Entitlement to income arises on conclusion of the event (the provision of goods) and income is recognised once the amount can be measured reliably and receipt is probable. Income and related expenditure from fundraising events are reported gross in the Statement of financial activities.

Donated goods, facilities and services

The Charities SORP (FRS 102) requires goods, facilities and services donated to the charity to be reflected in the Statement of financial activities as income (subject to the recognition criteria below), as they provide a resource for use by the charity to further its aims and objectives.

Such donations are recognised as income (with an equivalent amount recorded as an expense under the appropriate heading in the Statement of financial activities), when there is evidence of unconditional entitlement, receipt is probable and the fair value or value to the charity of the donated item can be measured reliably.

Goods donated to the charity for its own use are measured at fair value and recognised as income when received. Goods donated to the charity for distribution to its beneficiaries are measured at fair value and recognised as income when distributed. The trustees consider that the costs involved in determining the value of donated items held for distribution and recognising such items as stock, far outweigh the benefit to users of the financial statements and to the charity.

Facilities and services donated to the charity for its own use, which would otherwise have been purchased, are recognised as income when received. Donated facilities and services are measured on the basis of the value of the gift to the charity, which is the amount the charity would pay in the open market for an alternative item that would provide a benefit equivalent to the donated item.

The charity relies on the support of unpaid general volunteers in carrying out its activities but given the absence of a reliable measurement basis for accounting purposes, the Charities SORP (FRS 102) prohibits their contribution from being recognised as income.

Page 13

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

01 Accounting policies (continued)

Expenditure and liabilities

Expenditure is the amount of the charity’s resources which has been spent or otherwise used up in carrying out its activities.

Liabilities are amounts due to creditors which arise from legal or constructive obligations that commit the charity to expenditure.

A liability and related expenditure are recognised by the charity when a present legal or constructive obligation exists at the reporting date as a result of a past event, it is probable that settlement will be required and the amount of the obligation can be measured or estimated reliably.

Liabilities are measured on recognition at historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Cost allocation

The charity prepares its Statement of financial activities on an activity basis. Expenditure is analysed by the nature of the activities undertaken, to demonstrate how the charity has used its resources to further its charitable aims for the public benefit. The charity distinguishes between expenditure on charitable activities and expenditure on raising funds. Further analysis of the significant activities included within these two categories is provided on the face of the Statement of financial activities.

Reported expenditure for each activity is calculated on a full cost basis. All direct and shared costs attributable to the activity are captured, with an appropriate apportionment of support costs included.

Direct costs, associated with a single activity, are allocated to that activity.

Shared costs, which contribute directly to more than one activity, are apportioned between those activities on a reasonable, justifiable and consistent basis. Where staff duties span two or more activities, costs are allocated based on time.

Support costs are those central costs incurred to facilitate the charity’s work, which are not directly attributable to individual activities. They include functions such as general management, administration, information technology and governance. Support costs are apportioned across activities in proportion to the total direct and shared costs of each activity.

Governance costs form part of support costs. They include costs associated with constitutional and statutory requirements (such as the independent examination of the financial statements and the cost of trustee meetings) and the strategic (as opposed to day-to-day) management of the charity’s activities.

Pension scheme

Employees of the charity are entitled to join a defined contribution workplace pension scheme, provided by the National Employment Savings Trust (NEST).

The charity pays a fixed percentage of each employee’s monthly qualifying earnings into the scheme for the period that the employee is with the charity. The charity has no legal or constructive duty beyond making its own contributions and paying across the deductions for the employee contributions. It is under no further obligation to make any additional payments, irrespective of how the scheme performs.

Pension costs are allocated to activities and between funds on the same basis as other employee related costs.

Total employer pension contributions for the financial year are disclosed in note 06.

Page 14

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

01 Accounting policies (continued)

Grant payments

The charity makes voluntary payments in furtherance of its charitable aims, for the direct benefit of families of children and young people with cancer.

Grant payments are unconditional and are recognised as an expense on approval.

Tangible fixed assets and depreciation

Tangible fixed assets provide an ongoing economic benefit to the charity and are stated at cost, net of depreciation and any provision for impairment.

Depreciation is calculated to write off the cost of tangible fixed assets over their expected useful lives as follows:

Computers 3 years on a straight-line basis

All tangible fixed assets costing £250 or more are capitalised.

Financial instruments

A financial instrument is a contract which gives rise to a financial asset of one entity and a financial liability of another entity.

A financial asset represents financial resources available to the charity and examples include debtors and cash. A financial liability is a financial claim on the charity’s resources and examples include creditors and legal or constructive obligations.

The charity only has basic financial instruments. These are measured on initial recognition at the amount receivable or payable and then subsequently measured at their expected settlement amount. Financial assets are reviewed for impairment at each reporting date.

Debtors

Debtors include amounts owed to the charity for the provision of goods, amounts the charity has paid in advance for the goods and services it will receive and amounts receivable on grant funding to which the charity is entitled (accrued income).

Debtors are measured at their recoverable amounts.

Cash at bank and in hand

Cash at bank and in hand is held to meet short-term cash commitments as they fall due. It includes cash equivalents which are short-term, highly liquid investments, readily convertible to known amounts of cash.

Page 15

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

02 Income

Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Donations and legacies
Donations 65,192 - 65,192 42,873
Legacies 11,390 - 11,390 500
Grants 22,004 82,950 104,954 160,109
Donated goods, facilities and services 10,045 - 10,045 4,260
______ ______ ______ ______
Total income from donations and legacies 108,631 82,950 191,581 207,742
Other trading activities
Fundraising events 10,270 - 10,270 -
Investments
Bank interest 378 - 378 8
Other 614 - 614 2
______ ______ ______ ______
Total income 119,893 82,950 202,843 207,752
______ ______ ______ ______
03 Expenditure
Direct Shared Support
costs costs costs Total Total
2022 2022 2022 2022 2021
£ £ £ £ £
Charitable activities
Family support 68,722 13,952 1,569 84,243 73,589
Family events and activities 44,544 11,072 1,155 56,771 42,978
Family grants 57,197 751 1,230 59,178 52,230
______
______
______ ______ ______
Total expenditure on charitable activities 170,463 25,775 3,954 200,192 168,797
______
______
______ ______ ______
Raising funds
Seeking grants and donations 27,330 14,051 879 42,260 32,246
Fundraising events 1,226 720 41 1,987 -
______
______
______ ______ ______
Total expenditure on raising funds 28,556 14,771 920 44,247 32,246
______
______
______ ______ ______
______
______
______ ______ ______
Total expenditure 199,019 40,546 4,874 244,439 201,043
______
______
______ ______ ______

Page 16

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

04 Support costs

Management Overheads Governance Total Total
2022 2022 2022 2022 2021
£ £ £ £ £
Charitable activities 1,752 915 1,287 3,954 3,822
Raising funds 407 213 300 920 749
______ ______
______
______ ______
2,159 1,128 1,587 4,874 4,571
______ ______
______
______ ______
05 Family grants
2022 2021
£ £
Grants paid to individuals
Living costs and travel expenses 38,560 32,000
Making memories 3,637 4,775
Compassionate 15,000 13,500
______ ______
57,197 50,275
Shared costs 751 742
Support costs 1,230 1,213
______ ______
59,178 52,230
______ ______
06 Staff costs
2022 2021
£ £
Wages and salaries 100,154 87,674
Social security costs 3,508 2,203
Pension contributions 2,069 1,819
______ ______
105,731 91,696
______ ______

The average number of employees during the year, calculated on a full-time equivalent basis, was 3.9 (2021: 3.5).

No employee received remuneration amounting to more than £60,000 in either financial year.

Remuneration payable to key management personnel was £26,776 (2021: £26,259).

07 Trustees’ remuneration and expenses

No trustee received remuneration or expenses from the charity in either financial year.

Page 17

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

08 Net income/(expenditure)
2022 2021
£ £
Net income/(expenditure) for the year is stated after charging:
Independent examiner’s remuneration for examination of the accounts 492 480
______ ______
09 Tangible fixed assets
Computers
£
Cost
At 01 September 2021 3,429
Additions -
Disposals -
______
At 31 August 2022 3,429
______
Depreciation
At 01 September 2021 1,174
Charge for the year 1,143
Disposals -
______
At 31 August 2022 2,317
______
Net book value
At 31 August 2022 1,112
______
At 31 August 2021 2,255
______
10 Debtors
2022 2021
£ £
Prepayments 229 969
Accrued income (Amounts receivable on grant funding) 7,500 10,000
______ ______
7,729 10,969
______ ______

Page 18

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

11 Creditors: amounts falling due within one year

2022 2021
£ £
Taxation and social security 845 1,929
Other creditors 150 295
Accruals 1,892 4,655
______ ______
2,887 6,879
______ ______

12 Statement of funds

Balance at Balance at
01 Sep 31 Aug
2021 Income Expenditure Transfers 2022
£ £ £ £ £
Restricted funds
Assura Community Fund 2,998 - (2,998) - -
BBC Children in Need 20,666 30,000 (39,052) - 11,614
Boots Charitable Trust 10,000 - (9,167) - 833
Edith Murphy Foundation - 5,000 (5,000) - -
J N Derbyshire Trust 3,000 3,000 (3,220) - 2,780
Leicestershire County Council - 4,000 (1,278) - 2,722
Michael Cornish Charitable Trust 1,000 - (524) - 476
The Asda Foundation - 1,315 (1,315) - -
The Fifty Fund - 500 (500) - -
The Hedley Foundation - 3,000 - - 3,000
The Hospital Saturday Fund - 2,000 (1,231) - 769
The Jones 1986 Charitable Trust 10,000 - (10,000) - -
The National Lottery Community Fund 9,040 21,675 (25,063) - 5,652
The Rank Foundation 7,627 - (7,627) - -
The Sir Andrew Martin Trust for Young People - 1,460 (1,127) - 333
The Stoneygate Trust 7,000 - (3,810) - 3,190
The Thomas Farr Charity 2,000 2,000 (2,167) - 1,833
The Will Charitable Trust - 7,000 (4,290) - 2,710
Toyota Manufacturing UK Charitable Trust 3,250 2,000 (4,768) - 482
Vichai Srivaddhanaprabha Foundation Ltd 982 - (600) - 382
Wesleyan Foundation 6,957 - (6,957) - -
______ ______
______
______ ______
Total restricted funds 84,520 82,950 (130,694) - 36,776
Unrestricted funds 114,887 119,893 (113,745) - 121,035
______ ______
______
______ ______
Total funds 199,407 202,843 (244,439) - 157,811
______ ______
______
______ ______

Page 19

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

12 Statement of funds (continued)

Details of restricted funds are as follows:

Assura Community Fund Part funding of Charity Support Administrator role BBC Children in Need Family events and activities Boots Charitable Trust Part funding of Nottingham Family Support Worker role Edith Murphy Foundation Supporting Leicestershire families J N Derbyshire Trust Part funding of Charity Support Administrator role Leicestershire County Council Supporting Leicestershire families Michael Cornish Charitable Trust Supporting Lincolnshire families The Asda Foundation Family events and activities The Fifty Fund Supporting Nottinghamshire families The Hedley Foundation Making memories and bereavement support The Hospital Saturday Fund Supporting families The Jones 1986 Charitable Trust Part funding of Nottingham Family Support Worker role The National Lottery Community Fund Funding of Leicester Family Support Worker role The Rank Foundation Part funding of Marketing & Fundraising Officer role The Sir Andrew Martin Trust for Young People Supporting Leicestershire families The Stoneygate Trust Supporting PASIC's drive to become more self-funding The Thomas Farr Charity Part funding of Charity Support Administrator role The Will Charitable Trust Supporting families Toyota Manufacturing UK Charitable Trust Family events and activities within the Burnaston area Vichai Srivaddhanaprabha Foundation Ltd Supporting Leicestershire families Wesleyan Foundation Supporting Nottinghamshire families

13 Analysis of assets and liabilities between funds

Unrestricted Restricted Total
funds funds funds
2022 2022 2022
£ £ £
Tangible fixed assets 1,112 - 1,112
Current assets 122,810 36,776 159,586
Current liabilities (2,887) - (2,887)
______ ______ ______
Net assets 121,035 36,776 157,811
______ ______ ______

14 Related party transactions

There were no related party transactions requiring disclosure in either financial year.

Page 20

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

15 Prior year: Statement of financial activities

Unrestricted Restricted Total
funds funds funds
2021 2021 2021
Note £ £ £
Income from:
Donations and legacies 55,633 152,109 207,742
Other trading activities - - -
Investments 8 - 8
Other 2 - 2
______ ______ ______
Total income 55,643 152,109 207,752
______ ______ ______
Expenditure on:
Charitable activities
Family support 13,522 60,067 73,589
Family events and activities 2,372 40,606 42,978
Family grants 43,387 8,843 52,230
______ ______ ______
Total expenditure on charitable activities 59,281 109,516 168,797
______ ______ ______
Raising funds
Seeking grants and donations 8,786 23,460 32,246
Fundraising events - - -
______ ______ ______
Total expenditure on raising funds 8,786 23,460 32,246
______ ______ ______
______ ______ ______
Total expenditure 68,067 132,976 201,043
______ ______ ______
Net income/(expenditure) (12,424) 19,133 6,709
Transfers between funds 1,208 (1,208) -
______ ______ ______
Net movement in funds (11,216) 17,925 6,709
Total funds brought forward 16 126,103 66,595 192,698
______ ______ ______
Total funds carried forward 16 114,887 84,520 199,407
______ ______ ______

Page 21

PASIC

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

16 Prior year: Statement of funds

Balance at Balance at
01 Sep 31 Aug
2020 Income Expenditure Transfers 2021
£ £ £ £ £
Restricted funds
Assura Community Fund - 5,140 (2,142) - 2,998
Bauer Radio’s Cash for Kids Charities 1,425 - (1,425) - -
BBC Children in Need (1) 29,567 - (8,901) - 20,666
BBC Children in Need (2) 3,082 - (3,082) - -
Boots Charitable Trust - 10,000 - - 10,000
GRADS for D2N2 - 1,000 (1,000) - -
J N Derbyshire Trust 1,750 3,000 (1,750) - 3,000
Michael Cornish Charitable Trust - 1,000 - - 1,000
Star Trust (East Midlands) Ltd 3,333 - (3,333) - -
The Clothworkers’ Foundation 81 - (81) - -
The Jones 1986 Charitable Trust 3,333 10,000 (3,333) - 10,000
The National Lottery Community Fund (1) 9,777 21,250 (21,987) - 9,040
The National Lottery Community Fund (2) 7,170 - (7,170) - -
The National Lottery Community Fund (3) 2,160 - (2,160) - -
The National Lottery Community Fund (4) - 33,489 (32,760) (729) -
The Rank Foundation (1) - 20,925 (12,819) (479) 7,627
The Rank Foundation (2) - 25,000 (25,000) - -
The Stoneygate Trust - 7,000 - - 7,000
The Thomas Farr Charity 1,667 2,000 (1,667) - 2,000
Toyota Manufacturing UK Charitable Trust 3,250 - - - 3,250
Vichai Srivaddhanaprabha Foundation Ltd - 5,135 (4,153) - 982
Wesleyan Foundation - 7,170 (213) - 6,957
______ ______
______
______ ______
Total restricted funds 66,595 152,109 (132,976) (1,208) 84,520
Unrestricted funds 126,103 55,643 (68,067) 1,208 114,887
______ ______
______
______ ______
Total funds 192,698 207,752 (201,043) - 199,407
______ ______
______
______ ______

Page 22

PASIC NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2022

16 Prior year: Statement of funds (continued)

Details of restricted funds are as follows:

Assura Community Fund Bauer Radio’s Cash for Kids Charities BBC Children in Need (1) BBC Children in Need (2) Boots Charitable Trust GRADS for D2N2 J N Derbyshire Trust Michael Cornish Charitable Trust Star Trust (East Midlands) Ltd The Clothworkers’ Foundation The Jones 1986 Charitable Trust The National Lottery Community Fund (1) The National Lottery Community Fund (2) The National Lottery Community Fund (3) The National Lottery Community Fund (4) The Rank Foundation (1) The Rank Foundation (2) The Stoneygate Trust The Thomas Farr Charity Toyota Manufacturing UK Charitable Trust Vichai Srivaddhanaprabha Foundation Ltd Wesleyan Foundation

Part funding of Charity Support Administrator role Supporting families (COVID-19) Family events and activities Supporting families (COVID-19) Part funding of Nottingham Family Support Worker role Part funding of Marketing & Fundraising Officer role Part funding of Charity Support Administrator role Supporting Lincolnshire families Part funding of Nottingham Family Support Worker role Computer equipment Part funding of Nottingham Family Support Worker role Funding of Leicester Family Support Worker role Family events and activities Supporting families (COVID-19) Supporting families (COVID-19) Part funding of Marketing & Fundraising Officer role Supporting families (COVID-19) Supporting PASIC's drive to become more self-funding Part funding of Charity Support Administrator role Family events and activities within the Burnaston area Supporting Leicestershire families Supporting Nottinghamshire families

Transfers to unrestricted funds relate to fixed assets purchased from restricted funds which are held for general purposes.

17 Prior year: Analysis of assets and liabilities between funds

Unrestricted Restricted Total
funds funds funds
2021 2021 2021
£ £ £
Tangible fixed assets 2,255 - 2,255
Current assets 119,511 84,520 204,031
Current liabilities (6,879) - (6,879)
______ ______ ______
Net assets 114,887 84,520 199,407
______ ______ ______

Page 23

PASIC ANNUAL REPORT & FINANCIAL STATEMENTS For the year ended 31 August 2022

Thank you

Our work to ensure that no East Midlands family faces childhood cancer alone is only possible because of the continued generosity and commitment of our supporters.

We would like to express our sincere thanks to all those who supported PASIC during this financial year:

Trusts, Foundations and Grantmakers

BBC Children in Need Dunn Family Charitable Trust Edith Murphy Foundation J N Derbyshire Trust Leicestershire County Council Masonic Charitable Foundation THANK Tesco Community Grants The Asda Foundation YOU! The Fifty Fund The Hedley Foundation The Hospital Saturday Fund The National Lottery Community Fund The Sir Andrew Martin Trust for Young People The Thomas Farr Charity The Trevor Males Memorial Trust The Will Charitable Trust Toyota Manufacturing UK Charitable Trust

Companies, Organisations & Individuals (including but not limited to)

Andy Whitt JL Dance Academy Arnold Post Office John E Wright & Co Barker Morris Legal Search Key Mortgages Bill Richmond Kier Construction Catalent Lotus Therapy Centre Caterpillar Mapperley All Stars Co-op Morrisons Confetti Media Group Next Crowne Plaza Nottingham Girls’ High School Denise Cotterell & Orangetheory Fitness Shoe Zone DFS Southwell & District Lions Club Foresters Financial The Big Yellow Self Storage Company George Spencer Academy The Hatton Family Gleeds The Leigh Family Howden Joinery The Minster School HSBC The Oddfellows Hucknall Methodist Church Towcester’s Big Charity Challenge Innes England Waitrose

Our employees, whose willingness to support our families in challenging times is second to none

Our volunteers, who kindly offer their time and skills in support of our beneficiaries

Page 24