## **MINUTES OF THE KCEP AGM Held on Thursday, 22 June 2023, 5.30pm Principal’s Office, Gorseinon** |**_______**
**Present:**
Mark Jones (Chair)
Ewen McLaughlin (Treasurer)
Pat Reid (Secretary)
Ian Peabody
Jonathan Oakes
Nick Brazil
**Apologies:**
Matthew Ward|**_______**
**Present:**
Mark Jones (Chair)
Ewen McLaughlin (Treasurer)
Pat Reid (Secretary)
Ian Peabody
Jonathan Oakes
Nick Brazil
**Apologies:**
Matthew Ward|**_______**
**Present:**
Mark Jones (Chair)
Ewen McLaughlin (Treasurer)
Pat Reid (Secretary)
Ian Peabody
Jonathan Oakes
Nick Brazil
**Apologies:**
Matthew Ward| |---|---|---| |**1.**|**Minutes of previous year’s AGM**
The minutes of the meeting on 28thFebruary 2022 were approved
as a true and accurate record of the meeting.|| |**2.**|**Constitution – Accounts**
NB outlined that the charity continued to follow the Model
Constitution of the Charity Commission for England and Wales –
and that no amendments were needed. MJ to review
EMcL presented Receipts and Payments accounts for the year from
1stApril 2022 to 31stMarch 2023 – showing Receipts of £1997 and
Payments of £1850 and cash funds of £214 as at 31stMarch 2023.
**These were both approved by the Trustees.**|**MJ**| |**3.**|**Retirement of Treasurer**
PR, IP and NB all formally confrmed that they would be stepping
down as Trustees.
MJ thanked them for their contribution and commitment to the
Charity especially PR and IP who had been Trustees since the
charity was set up 20 years ago. MJH presented all 3 with a small
gift to thank them for their contribution.|| |**4.**|**Trustees**
MJ, EMcL and JO confrmed that they were willing to stay on as
Trustees.
MJ said that he was willing to stay on as Chair for a further year –
and nominated EMcL as the new secretary. MJ suggested that the
Treasurer role be picked up by one of the Finance managers within
the College – and whilst this has still to be agreed, he confrmed
that he had initial discussions which had been positive – and he
will look to confrm the name asap.|| **----- Start of picture text -----**
All of the recommendations were approved.
It was noted that signatures on Bank account etc would need to be MJ
changed.
5. Overview of plans for 2023/24
MJ said that he would aim to call a meeting of the 4 remaining
Trustees with the next 2 weeks. This meeting would:
i) Include a discussion on arrangements for transferring
funds to the school.
ii) Include names of ‘volunteers’ from across the College
who are looking to help. MJ said that he is also looking to
co-opt 3-4 people (including a Treasurer) and would
hopefully confirm this before the next meeting.
iii) Plans for 2023 – 2024 include:
-
x Trustees meetings – one at the end of each term
-
1 working group focussing on fund raising, to include:
working with Welsh Bacc students
arrangements for Freshers Fayre/Tutor packs
possible facebook page
-
1 working group focussing on proposed trip in the
summer of 2024.
We will look to allocate names to all of these groups and will need
to identify a Chair.
6. Update on plans for trip in the summer of 2024
- Contact made with Game Tracker
-
Awaiting announcement of possible funding in July
-
Funding to potentially cover flights – week 1, with week 2
(safari) to be paid for individually
IP pointed out that Kenya Government potentially offers
discounted safari rates for students.
Guidance needed for students – PR and offered to speak to
students on trip.
**----- End of picture text -----**
Kenya Commvnlty Edu¢atlon ProJ•¢t Receipts and payments accounts CC16a For thè perfod Ir¢m 01104112022 To 3110312023 Section A Receipts and payments Unre8trlctgd fvnds Restrl¢¢od nd$ Er￿QWmethI funds Total funds Lasi y•* toth• n•aM•t tot￿ near•￿£ lo th• n•av•¥lt to thA n*￿tI tolhe m•w•ot£ Al R•c•lpts Donatsons 1.997 2.175 Sub toral(Gro￿ income ft AR) A2 Asset and Inv•stm•nt s•l•s. (s•• table 1.997 1,097 1175 Sub tot•1 1.997 1,997 2.175 A3Pa •nts Transtsr 1,850 1,B60 1126 Sub total 1,850 1.850 3.125 A4 A8set and investmttnt urchasel, Sub total 1.850 t.ijo 3,125 Net olre¢wpts/lpayments) AS Transfers bètween funds A6 Cash funds last >*or ond C•sh funds thls year end 147 147 67 67 214 1,017 67 214