KCEP AGM FEBRUARY 28[th] 2022. (Teams online meeting)
Present: Apologies: Mark Jones Ian Peabody Nick Brazil Mathew Ward
Pat Reid
Ewen McLaughlin Jonathan Oakes
- KCEP AGM formally approved the charity’s constitution and charter with five trustees in attendance.
The role of chairperson for 2022-3 was discussed as Nick Brazil is no longer a full time member of college staff.
The trustees thanked Nick for the
considerable help and support he has given to the project since its inception in 2006. The Principal offered to take the role as an interim measure for a year which was agreed by the
trustees. Nick is happy to remain a KCEP trustee.
Roles for 2022-3:
Chair – Mark Jones Treasurer – Ewen Mc Laughlin Secretary – Pat Reid
(It was noted that Tom Snelgrove had resigned as a trustee because he was no longer an employee of Gower College Swansea.)
The charter was updated and approved. Trustees can be added during the year and NUS and student representatives will be added as needed.
The charter will be submitted in a few months with an updated register of trustees and the minutes of this meeting.
- The annual accounts were approved.
Ewen and Pat had transferred the remaining monies in the account to our two Project teachers via MoneyGram in January this year.
Ewen reminded trustees that college staff can still do direct debits to the KCEP bank account if desired.
It was agreed that an interim meeting was needed half way through the year to review accounts and fundraising.
- Fundraising.
Jonathan raised the problem of risk assessments for outdoor activities under current Covid restrictions.
Mark suggested that Comic Relief fundraising methods could be borrowed – a few weeks after Comic Relief has finished – and will chat with Jonathan and Matthew about this in due course.
Marketing and publicity within college should be aimed at raising awareness among students and staff of the KCEP and its aims – for example, by having stalls in the foyers of both campuses and/or having students “cycle” from Nairobi to Madungu Primary School.
A volunteer student committee or
“operational group” needs to be formed and should be effective in driving this forward. It was agreed that a calendar of annual events was very important.
Action Point.
Pat will draft an email to be approved by the Principal with the aim of getting staff and students to come up with fundraising ideas for a small scale activity this side of Easter and then plan for the longer term after that.
Action Point.
Pat will draft an email to send to Madungu Primary School’s headteacher Martin Otieno and our two teachers Michael and Daniel.
AOB.
No further matters were raised and the meeting was duly closed.
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Charity Name No (if any)
Kenya Community Education Project 1163597
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 28/02/2021 28/02/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 2,175 - - 2,175 4,357
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
2,175 - - 2,175 4,357
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 2,175 - - 2,175 4,357
A3 Payments
Transfer 3,125 - - 3,125 3,633
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 3,125 ] - - 3,125 3,633
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 3,125 - - 3,125 3,633
Net of receipts/(payments) - 950 - - - 950 724
A5 Transfers between funds - - - - -
A6 Cash funds last year end 999 - - 999 275
Cash funds this year end 49 - - 49 999
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 49 - - - - - 49 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |