## **Trustee's Annual Report 2024** ## **Trustees** Mrs Jane Blyth Miss Orlaith Carney - Mr Peter Bryant Secretary Ms Elizabeth Clarke Mrs Sue Dover Mr Ron James - Treasurer Mr Mansoor Manijlai Mr David Ward – Chair ## **Charity Structure and Governance:** Please see the CIO Constitution on the website http://www.hdca.org.uk/uploads/6/7/9/9/6799923/ cio_constitution_higher_denham_final_march_2025.pdf ## **Objectives and Activities:** The Committee of the Higher Denham Community Charitable Incorporated Organisation (HDC CIO) is a volunteer group of residents, elected at the Annual General Meeting, and our main aim is to run and maintain the community hall, field and gardens and to safeguard the local environment for the benefit of its residents. ## **Chairman's report** 1. Dog waste bin: will be placed on HD property, residents can reach over fence and put in bin. Only issue is it won’t be emptied by council. Still awaiting response from county. Once we gain permission it will be moved to safer permission. 2. Trees: few trees have come down in the field, willow tree cut back too as dead wood. 3. Sara Hall: new secretary, drafting letters/emails, producing newsletter, maintaining website. Orlaith was previous secretary. 4. Committee members: some have stepped down - Ron’s time has lapsed with the committee, Mansoor no longer standing. HDC CIO short of members. 5. Defibrillators: we have 4 in HD. 2 installed this year with help of MB. Pete Bryant works on this tirelessly, keeps them updated and maintained. Some have recently been upgraded with pediatric pads. 6. Bonfire night: great success, MB gave a donation towards this, stalls were profitable. 7. Litter picking: if a road is more than 30mph it should be closed to do any work so not advisable to litter pick by volunteers and should be left to local council 8. Party on the Glebe: made a profit 9. New bench: installed this year, donated 10. Newsletter: Terri Uqhart did this for a number of years, Sara will take over 11. Les: groundsman for HD, currently in hospital and we have sent our best wishes and a speedy recovery ## **Treasurer’s Report:** 1. CIO Accounts: The front page displays the annual income and expenditure. Money from hall hire was substantial and went up on the previous year and prices have not gone up which means it has been used more. Field hire was £0 - no football team used the pitch in 2024, may have gone to council’s full football pitch off the A412. We have had enquiries about two 7 aside pitches so income is due to come in this coming year. 2. Social club - increased income 3. £1350 raised from Bonfire night and party on the Glebe events 4. Donation of £1200 from MB paid for fireworks, therefore profit from the night to HD CIO was bigger than previously 5. £1250 donations from residents towards raffle 6. Interest £289 from money in banks 7. Total income just short of £28000 8. Hall maintenance work kept low as hopefully new hall will be built soon. 9. Rates have been significantly reduced, this year we are being charged full amount 10. Insurance went up slightly in line with inflation - split with social club 11. HDC CIO pay to cut verges (except lower road), as council pays us for this, verges less expensive this year due to higher rainfall so less of a need to cut 12. Sundries: CCTV, events (net loss of all events apart from firework night and august party on glebe) 13. £8700 profit for last year - we have made a profit each year, may be needed for new hall 14. 14. Account for new hall: Starting balance £227,624, we received £645,251 in donations during the year and spent £33,328 mainly on architect fees but also nearly £5000, on ground checks. ## **New building update** Application was submitted to Bucks planning department with lots of evidence. Bucks take approximately 24 weeks to come back with a verdict, has been in for 6 weeks at time of this meeting. Highways has suggested increase in number of parking spaces. If planning permission granted we hope to make a start this year. Will keep progress posted on website for residents. Originally the application was going to be completed through a community right to build but Bucks unfamiliar with this process then changed to regular planning application. HIGHER DENHAM COMMUNITYCIO PROFIT AND LOSS ACCOUNT 2024 2023 Income Hall Hire 12870 11060 Field Hire 2146 Soclal Club 2434 2340 Social Club Services 423 456 Social Club Donatlons 720 Parish Councll Grant s￿ Flreworks Ni8ht/Au8USt event Other Income 1355 762 1124 Garden Club 93 Other Donatlons 12(JJ 3450 Monthly Draw 1246 1326 Interest 6692 289 27982 24808 ur Hall Maintenance 212 289 Rates 61 Insurance 1242 1201 LiBhVHeat 2809 3423 WaterlSewer3ge 498 507 Cleanln8 1893 1780 Field Malntenance 7055 5221 Verges 420 Sundrles 1712 589 CCTV 969 641 Events 20 992 Independent Examinadon Defrillator 220 177 1,378 Depreciation 2167 2710 Totsl 19281 19849 tforthey 8701 959 NEW HALL ACCOUNT for 2024 Balance brought forward 227624 Donations 645251 Less Expenses 33328 Fund balance 839547 HIGHER DENHAM COMMUNITY CIO BALANCE SHEEf 31-12-2024 COST ACCUM DEPT ADDITIONS DEPT 2024 FIXED ASSETS VALUE Hall 8696 8695 Furniture & Fltknn8s 25887 24945 188 754 Equlpment 19019 16633 477 1909 Shelter 2175 1985 38 152 Mower Shed 6376 5356 204 816 Field 15070 15070 Fleld Equipment 16910 13372 708 2830 Road Equlpment 3450 690 552 2208 TOTAL 71676 2167 23740 CURRENT ASSErs Fixed Assets Value 23740 N5&1 38757 Current Account 175007 Deposit Account 706307 Cash 1122 TOTAL ASSETS 944933 CURRENT UABILITIES NEf ASSErs 944933 FINANCED BY Opening Balance Sheet 96685 Profit for the Year 8701 New Bullding Fund 839547 MULATED FUND 944933 ACC INDEPENDENT EXAMINER REPORT I have examined the books and records of the Higher Denham Community Association CIO for the vear to 31 December 2024. My examinatlon Included consideration of unusual Items and dlsclosure5 in the records and profit and105s account and balance sheet, and seekin8 explanations from the Treasurer in respect of matters that requI￿d further detail. The procedures undertaken do not provlde all the evidence that would be required In an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair vlew and thls port is limited to those matters set OLrt in the statement below. In connectlon wlth my examinatton. no materlal matter has come to my attentlon. or been left unresolved, whlch would lead me to believe that the requirements under the Charitles Act to keep proper accounttng records and prepare accounts from those records, have not been met, nor in my opinion are there matters to which attention should be drawn in order to provlde a proper understandin8 of the account5, to be reached. Jlll Dalton Independent Examiner 30 March 2025 HIGHER DENHAM COMMUNITYCIO PROFIT AND LOSS ACCOUNT 2024 2023 Income Hall Hire 12870 11060 Field Hire 2146 Soclal Club 2434 2340 Social Club Services 423 456 Social Club Donatlons 720 Parish Councll Grant s￿ Flreworks Ni8ht/Au8USt event Other Income 1355 762 1124 Garden Club 93 Other Donatlons 12(JJ 3450 Monthly Draw 1246 1326 Interest 6692 289 27982 24808 ur Hall Maintenance 212 289 Rates 61 Insurance 1242 1201 LiBhVHeat 2809 3423 WaterlSewer3ge 498 507 Cleanln8 1893 1780 Field Malntenance 7055 5221 Verges 420 Sundrles 1712 589 CCTV 969 641 Events 20 992 Independent Examinadon Defrillator 220 177 1,378 Depreciation 2167 2710 Totsl 19281 19849 tforthey 8701 959 NEW HALL ACCOUNT for 2024 Balance brought forward 227624 Donations 645251 Less Expenses 33328 Fund balance 839547 HIGHER DENHAM COMMUNITY CIO BALANCE SHEEf 31-12-2024 COST ACCUM DEPT ADDITIONS DEPT 2024 FIXED ASSETS VALUE Hall 8696 8695 Furniture & Fltknn8s 25887 24945 188 754 Equlpment 19019 16633 477 1909 Shelter 2175 1985 38 152 Mower Shed 6376 5356 204 816 Field 15070 15070 Fleld Equipment 16910 13372 708 2830 Road Equlpment 3450 690 552 2208 TOTAL 71676 2167 23740 CURRENT ASSErs Fixed Assets Value 23740 N5&1 38757 Current Account 175007 Deposit Account 706307 Cash 1122 TOTAL ASSETS 944933 CURRENT UABILITIES NEf ASSErs 944933 FINANCED BY Opening Balance Sheet 96685 Profit for the Year 8701 New Bullding Fund 839547 MULATED FUND 944933 ACC INDEPENDENT EXAMINER REPORT I have examined the books and records of the Higher Denham Community Association CIO for the vear to 31 December 2024. My examinatlon Included consideration of unusual Items and dlsclosure5 in the records and profit and105s account and balance sheet, and seekin8 explanations from the Treasurer in respect of matters that requI￿d further detail. The procedures undertaken do not provlde all the evidence that would be required In an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair vlew and thls port is limited to those matters set OLrt in the statement below. In connectlon wlth my examinatton. no materlal matter has come to my attentlon. or been left unresolved, whlch would lead me to believe that the requirements under the Charitles Act to keep proper accounttng records and prepare accounts from those records, have not been met, nor in my opinion are there matters to which attention should be drawn in order to provlde a proper understandin8 of the account5, to be reached. Jlll Dalton Independent Examiner 30 March 2025