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2023-04-05-accounts

Trustees' Annual Report for the period

Period start date Period end date 6 April 2022 5 April 2023

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To

Section A Reference and administration details

Charity name

ALL SAINTS UNDER FIVES PRE-SCHOOL CIO

Other names charity is known by

ALL SAINTS UNDER FIVES PRESCHOOL, NEWMARKET; ALL SAINTS UNDER 5S, NEWMARKET

Registered charity number (if any) 1163532

Charity's principal address VICARAGE ROAD, NEWMARKET

Postcode CB8 8JE

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole year Name of person (or body)
entitled to appoint trustee (if
any)
Mrs Jane Fleet 30 Jun 2020 – 18 Jan 2023
Dr Rachel Margaret Wood Treasurer 8 Sep2015 –present
Mrs Melanie Jane Pettitt Secretary 8 Sep2015 – 18 Jan 2023
Mrs Melanie Jane Pettitt Chair 30 Jun 2020 – 18 Jan 2023
Mrs Gillian Holmes 8 Sep2015 –present
Mrs Caroline McKay 15 Feb 2016 – 15 Aug2022
Mrs Gill Burbidge 1 Nov 2018 – 18 Jan 2023
Leanne Dudgeon 1 Nov 2022 –present
Mrs Florence Tofa Otule Chair 18 Jan 2023 –present
Georgiana-Cezarina
Dascalu		 18 Jan 2023 – 6 Feb 2023
Sinead Mathias-Madeiros Secretary 18 Jan 2023 –present
Sheza Samran 18 Jan 2023 – 30 Jan 2023

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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April 2014

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) The Pre-School is a body in membership of the Pre School Learning How the charity is constituted Alliance (eg. trust, association, company)

Trustees have been appointed Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

N/A

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

At All Saints Under Fives we strive to make a difference. We hope to set free children’s original ideas and follow the children not only the plans. We give ideas and choices, we observe and evaluate the children’s ideas and watch those ideas grow. We try to be their constancy, someone to turn to. We listen and we want to contribute to their wellbeing, protect them and above all develop their independence. An extension of home. (Mission statement)

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The focus of all our activities is to promote learning through play, supporting the individual child through their unique learning journey, in partnership with parents/carers with the use of individual planning, observations and an appropriate mix of adult and child initiated activities, to enable the child to become independent and to support transitions into school. All children and their families are treated on an individual basis, regardless of race, gender and personal circumstances and the diversity within our setting represents the local community and enriches the learning environment for both children and adults.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Our trustees have regard to the guidance issued by the Charity Commission on public benefit when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

N/A

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This academic year has proved to be a challenging yet positive one and we have much to celebrate.

1. Operation and Child Numbers We have been open fully since the easing of COVID19, adhering to the appropriate guidelines, keeping on top of procedures and making changes as necessary. In the current academic year, Preschool opened for the Autumn term on 5[th] September 2022.

Following the pandemic and the uncertainty of what came after, numbers had remained low into the start of 2022, but by September they had greatly improved and we are now at capacity with a waiting list in place. We have our own website www.allsaintsunderfives.co.uk.

2. Staffing

There were a few unexpected changes to staff last year, as we said goodbye to Jane, Karen and Wendy for different reasons, and Caroline resigned as a trustee. This put immense pressure on the setting whilst we interviewed and waited for the transition of new staff. I would like to thank Lucy and Clare who went above and beyond to cause as little disruption as possible to the children; Lucy accepted the temporary role of deputy manager, and was confirmed in the role on 1 April 2023. Following advertising, interviews and necessary checks, we welcomed Leanne as our new Manager in October 2022. We have also recruited Michelle, Tiffany and Katie as pre-school assistants. Training has continued where possible and all staff are up to date with First Aid training. Pay-scales were reviewed, and the new rates were paid from 1 April 2023. All staff have continued to work with parents/carers, children, and each other in a professional, safe, and thoughtful way in these very challenging times. The Trustees would like to offer their thanks and respect for their ongoing commitment to All Saints Under Fives and their continued efforts to support best outcomes for the children and families in the setting. It has been noted by Leanne that “The children we care for are thriving - learning and happy and adapted to the changes without complaint”. Without a caring professional team to support them, this would have been much more difficult to achieve.

3. Activities

Children enjoyed their traditional Christmas party in preschool on Thursday 15th December 2022 and each child took home a bag of Christmas goodies that had been made in pre-school. The children were also invited to attend the Key Stage 1 Christmas Nativity performance and the Christmas service at All Saints Church on the last day of term.

Unfortunately, due to staff changes and timing there have been no photos this year, but we are hoping to reinstate these for 2023, along with other events such as the annual Easter egg hunt and the sponsored walk with school.

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April 2014

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Section D Achievements and erformance p

4. Community

The current economic crisis has made things difficult and financial hardship has been hard for everybody, and there have been slight concerns about debts built up by one or two parents. As a community setting, we strive to support parents during hardship and communication has been maintained and small increments paid. This will be monitored, and necessary action taken where needed.

Pre-school held a couple of open sessions for parents and careers in November, giving them a chance to come in and meet Leanne and the Trustees and ask any questions they had. Although numbers were low, we felt this was a positive experience and offered reassurance to those questioning all the recent staff changes. Mrs Barbara Rodel – Head Teacher of All Saints’ Primary School attended the afternoon session offering Pre-school her full support. She is keen to work closely with Leanne and promote Pre-school and will be visiting the setting on a regular basis so that she is a familiar face for the children.

Feedback remains to be pivotal in offering the best possible service to children and families in the setting and we have lots of experience, exiting ideas and challenges planned for the children in a bright, happy and safe environment.

5. Administration

The review of the accounts by the independent examiner and a routine visit from Tracey Hannon (SCC Early Years Team) both took place, and the Charity Commission Accounts are ready to be submitted before the deadline on 31[st] January 2023.

Staff appraisals have taken place and Leanne will be looking at those again in the coming months.

Safety checks such as PAT testing, heating, lighting, alarms, fire extinguishers and listeria checks have all been maintained and are due to checked again 12[th] January 2023. The fire risk advisor was able to check the preschool and paperwork on 8[th] November 2022 and stated: “all very satisfactory and paperwork very thorough.” The safeguarding self-assessment has also been completed.

6. Trustees

The AGM took place on 11 Jan 2023 at 7pm and was attended by parents and 3 trustees. A further Trustees’ meeting took place on 20th Feb 2023 at 7pm and was attended by all 4 Trustees.

Melanie Pettitt (temporary chair), Gill Burbridge and Jane Fleet expressed their intention to resign as Trustees; we thank them for their help and support during this time. We are therefore looking to form a new committee – it is time for a change, and for others to enjoy the benefits of being a Trustee – not just the opportunities for personal development, but also the chance to serve our community and to ensure that some of its youngest members receive the best start to their education. The current Trustees are delighted to be handing over with numbers high for both children and staff, and with Pre-school in a very happy and healthy place. We wish the new Trustees continuing success in the future.

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Section E Financial review

In compliance with advice given by Suffolk County Council, the Pre- Brief statement of the School has set aside £55,000.00 as a designated contingency fund to charity’s policy on reserves cover the possibility of any redundancies; this was reduced to £45,000.00 during the COVID pandemic, but will be raised over future years as numbers of children increase.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

N/A

Section F Other optional information

N/A

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rachel Margaret Wood Florence Tofa Otule Position (eg Secretary, Chair, Treasurer Chair etc) Date 03 Feb 2024

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ALL SAINTS UNDER 5's PRE-SCHOOL CIO

REGISTRATION No: 1163532

Year end: 5 April 2023

INCOME AND EXPENDITURE ACCOUNT

INCOME
Fees
Funding
Donations
Premises - Wacky Snacky Club
Premises grants
Suffolk CC - add Special grant
Photography
Deposit account interest
Abhay's account interest
Other
TOTAL INCOME
EXPENDITURE
Wages:
- Gross
- Ers Pension (NEST)
- Payroll fees (PLA)
Premises:
- SCC
- Utilities
- BT
- TV
- Rates incl. bins
- Insurance (PLA)
- Wacky snacky
- Sundries
Consumables
Training/registration
Equipment (Play and office)
Printing, Postage & Stationery
Bank charges
Abhay's account - iPad
Abhay's account - vouchers
Accountancy
IT support and website
Funding repaid - Autumn 2021 EY
Sundries
TOTAL EXPENDITURE
SURPLUS/(DEFICIT) OF INCOME OVER EXPENDITURE
FUNDED BY
Bank balances @ 5 April 2023
Current account
Deposit account
Abhay's account
Cash account - Balance b/fwd and c/fwd
Total
B/fwd balances
Movement in balances		 £
£
12,748.00
69,777.03
-
2,515.82
-
-
-
85.50
9.93
48.50
85,184.78
60,210.06
1,755.06
708.00
62,673.12
2,747.58
2,562.91
1,705.23
159.36
1,985
754.11
260.00
517.92
10,692.51
1,133.59
246.80
1,710.87
84.15
89.34
575.95
55.00
-
-
-
624.06
77,885.39
7,299.39
£
20,695.87
45,119.58
4,711.15
5.90
70,532.50
63,233.11
7,299.39
2023		 £
£
4,095
43,699
2,000
2,274
5,600
1,517
-
5
1
-
59,191
65,397
997
691
67,084
4,579
1,285
1,523
159
416
738
270
458
9,428
351
749
1,259
598
87
-
50
250
4,146
1,192
85,193
(26,003)
£
12,861
45,034
5,332
6
63,233
89,237
(26,003)
2022

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent Examiner's Report Report to the tn￿tees1 members of All Saints Under Frves Pre-school On accounts for the year ended 0510412023 Charity no (If any) 1163532 Set out on pages I report to the trustees on my examination of the accounts of the above charty (Ihe Trusf) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 fthe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Chanty Commission under seclion 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below") in connection with the examination whiGh gives me cause to believe that in, any material respect: accounting records were not kept in accordan￿ wrth section 130 of the Act or the accounts do not acc(Kd wtlh the accounting records Independent examinerfs ststement I have no cOn￿mS and have come across no other matters in connection with the examination to vthich attention should I￿ drawn in order to enable a proper understanding of the a¢￿Unts to be reached. . Please delete the woffls in the brackets rfthey do not apply. Slgnèd: Date: 0210212024 Name: Lisa King Relevant professional qualificatlonls) or body (if any): FCCA MA4T Address: 8 The Hamiltons Newmarket CB8 ONF IER October 2018