Trustees’ Annual Report for the period
From Period start date 1 October 2021 to 30 Sept. 2022 Period end date
Charity name: the Erayim Aid Trust UK
Charity registration number:1163524
Objectives and Activities
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SORP reference
Summary of the Para 1.17 1)The advancement of education
purposes of the charity among the people living in the Kyrgyz
as set out in its Republic by the provision of English
governing document language classes, facilities and
equipment for education.
2) To develop the capacity and skills
of the members of socially and
economically disadvantaged
communities in the Kyrgyz Republic in
such a way that they are better able
to identify and help meet their needs
and to participate more fully in
society.
Summary of the main Para 1.17 and By the end of September 2021 the
1.19
activities in relation to school where our “Gateway Project”
those purposes for the was based, School 74 on the outskirts
public benefit, in
of the capital Bishkek, had not
particular, the activities,
reopened in its entirety after the
projects or services
identified in the pandemic. Some classes were still
accounts. taking place on-line if at all. Some of
our students were able to attend our
work-shops in English and Information
Technology, others were not.
We had applied to our grant donor,
the British and Foreign School Society
(BFSS), for an additional grant to
allow us to partially make up for the
time lost due to the covid virus, by
extending our project till the end of
November. This was granted us on
the strength of our exceptional
endeavours to pursue the programme
on-line during the pandemic and our
good record of sending accounts and
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reports on time. We received a very positive assessment of our achievements from BFSS at the end of the grant period. When the school fully reopened in October, we were inundated by applicants and enrolled 200 of our former students and some new ones in our after-school work-shops. We employed a second teacher of English and the I.T. teacher extended his working hours, in order for us to meet the increased demand. We acquired new technological equipment such as a video camera, a projector and a special lamp with a view to enable the students to create small videos. At the end of October we were able to start teaching English to a very keen invalid girl at home, either on line or at home when her parents were able to supervise the lessons. She was unable to access the school. During the summer of 2021, anticipating the end of the BFSS three year grant, we had applied for funding to a Swiss charitable organisation involved in Education and the Environment, the Fondation Mire-Mont (FMM), based in Lausanne. We were successful in obtaining a grant for two years starting in January 2022. For administrative reasons linked to the Swiss rules, the grant had to be made directly to the beneficiary, namely the Buchur Development Center, rather than to our British organisation. However it was stated in the contract that Erayim Aid Trust UK would remain involved as facilitator and consultant, since we had created the original project. The “Gateway” show planned for December 2021 to engage the parents and the rest of the school was cancelled as there was a sudden recrudescence of the corona virus. The school was shut again. FMM started supporting our project financially in January 2022. We were able to start an additional
course for our pupils in hygiene, sexual education and healthy nutrition. Our two British trainers and another colleague met on 26 February to prepare a new professional development course for Kyrgyz teachers of the English language, despite the spectre of the Russian invasion of Ukraine. But the course did not take place, because of the general insecurity. We were approached again by Bristol University and by students from Cambridge University asking for the possibility of spending part of their Year Abroad helping us on our educational project in Kyrgyzstan, as a means of practising their Russian language. Their earlier plans to go to Russia had been cancelled because of the war. We have had four students helping us in that capacity as volunteers. In September 2022 we were suddenly evicted from our main classroom by the Ministry of Education with only a few days’ notice and a complete disregard for the contract. They needed the space because the completion of the new school nearby had been delayed. The headmistress with whom we had always had an excellent relationship was unable to prevent what was for us a catastrophe. However, our Manager was able to rapidly find a school in the same district with a similarly disadvantaged population which was only too pleased to accommodate us and benefit from our free significant contribution. Our situation has since been consolidated and somewhat protected by our administrative integration into a scheme of afterschool workshops run by the city authorities. We were able to achieve and afford our own improvements to the fabric of the two classrooms we were assigned. The British volunteers helped with the transfer of furniture
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and equipment and with the
decoration. Hardly any days of
teaching were missed and queues of
applicants soon formed amongst this
very disadvantage population.
However we have been able to
continue teaching some of our former
pupils (24) in a small classroom in our
earlier base, School 77.
A new trustee, a former student
volunteer in 2011, joined our team in
February 2022. She brings in a lot of
experience teaching English abroad
as a foreign language.
Statement confirming Para 1.18
whether the trustees The Trustees have had due regard to
have had regard to the the Commission’s public benefit
guidance issued by the guidance when exercising any powers
Charity Commission on or duties. They believe that they
public benefit adhere to this guidance through the
charity’s objectives and activities.
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
Taught on-line 67 students in
English and I.T. during the
pandemic.
Summary of the main Obtained an extension of our
Para 1.20
achievements of the grant for three further months.
charity, identifying the Received a very good report
difference the charity’s from our grant donor BFSS at
work has made to the the end of the grant period.
circumstances of its Obtained a new grant to
beneficiaries and any
support our project till
wider benefits to society December 2023.
as a whole.
Offered placements to four
British student volunteers.
Successfully overcame our
unexpected and sudden
eviction from School 77 and
rapidly resettled in School 74.
Refurbished our two newly
assigned classrooms.
Acquired new technological
equipment and textbooks.
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Additional information (optional)
You may choose to include further statements where relevant about:
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We had to cancel one professional
training for Kyrgyz teachers because
Achievements against Para 1.41 of the pandemic in 2021 and one
objectives set because of the war in Ukraine in May
2022.
We were not able to teach all our
former students online during the
pandemic because some of them
lacked access to the internet.
We were unable to provide three full
years of free tuition to the pupils of
School 77 as planned because of our
eviction.
We obtained a new grant for two
Performance of years till the end of August 2023.
fundraising activities Para 1.41 (November 2022 to August 2023:
against objectives set euros 27,750.)
We raised some funds from private
donors through our newsletters
(£1,400)
N/A
Investment performance Para 1.41
against objectives
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other
Financial Review
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Review of the charity’s Para 1.21 Cash fund this year end
financial position at the £9428
end of the period
Statement explaining Para 1.22 For future projects, particularly
the policy for holding professional development courses for
reserves stating why Kyrgyz teachers and for the Gateway
they are held Project for children.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Occasional political instability.
A description of the Para 1.46 Mistrust of the authorities towards
principal risks facing the foreign NGOs caused by the Russian
charity cultural and political influence.
Other
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Structure, Governance and Management
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Description of charity’s Charitable Incorporated Organisation
trusts: (CIO)
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
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constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Co-option
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Partnerships with:
Women’s Public Union Erayim
Relationship with any Para 1.51 in the Kyrgyz Republic,
related parties Buchur Development Center in
KR
Charities Aid Foundation (CAF)
Fondation Mire-Mont in
Switzerland
Other
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Reference and Administrative details
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Charity name The Erayim Aid Trust UK
Other name the charity N/A
uses
Registered charity 1163524
number
Charity’s principal c/o 16 Colley Wood, Kennington, Oxford, OX1 5NF
address
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Caroline MOOR
2 Catherine OWEN
Anne Victoria
3
DAVIS
4 Jean GLASBERG
5 Claire REEVES
Formerly: Resigned Sept. 2021
6
Anne GARSED
7 Frances HUCKLE
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Charity Name Erayim Aid Trust UK
No (if any) 1163524
Receipts and payments accounts
For the period Period start date from 10/1/2021
Period end date To 9/30/2022
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
HMRC 07/10/2021 gift aid payment - - - -
Oct-21 1,100 - 1,100
Nov-21 1,100 - - 1,100
HMRC 24/11/2021 gift aid payment 755 - - 755
Dec-21 180 - - 180
Jan-22 100 - - 100
Feb-22 400 - - 400
Mar-22 100 - - 100
Apr-22 100 100
May-22 100 100
Jun-22 100 100
Jul-22 100 100
Aug-22 100 100
Sep-22 100 100
26/09/22 interest 3 - - 3
4,338 - - 4,338
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 4,338 - -
A3 Payments
29/10/2021 grant to Buchur Development
Center 820 - 820
13/05/2022 grant WPU Erayim in Kyrgyz
Republic 2,755 - - 2,755
Regular monthly bank charges 12 months
90 - - 90
International bank charges 56 - - 56
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 3,721 ] - - 3,721
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 3,721 - - 3,721
Net of receipts/(payments) 617 - -
A5 Transfers between funds - - - -
A6 Cash funds last year end 8,811 - - 8,811
Cash funds this year end 9,428 - -
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||
|---|---|---|---|
| Categories | Details | funds |
funds |
| B1 Cash funds | to nearest £ - - - 9,428 Total cash funds |
to nearest £ - - |
|
| (agree | balances with receipts and payments | ||
| account(s)) | |||
| Unrestricted | Restricted | ||
| funds | funds | ||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
| charity’s own use | - - - - - - - - |
||
| Fund to which | Amount due | ||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
| Signed by one or two trustees on behalf of all the trustees |
Signature |
Name |
Signed by one or two trustees on behalf of all the trustees
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CC16a
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Last year
to the nearest £
1,127 80 80 270 80 2,620 280 130 100 100 100 100 100 - 5,167
5,167
6,275 - 87 68 - - - - - 6,430
6,430 - 1,263 - - - 1,263
Endowment funds
to nearest £ - - - -
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional) - - - - - - - - - When due (optional)
Date of approval