Annual Report for 2021
LEICESTERSHIRE & RUTLAND BEEKEEPERS ASSOCIATION ANNUAL REPORT FOR THE YEAR TO 31[st ] DECEMBER 2021
The Leicestershire & Rutland Beekeepers Association was founded in 1882 and was registered as an unincorporated charity number 510687 on 11 November 1980. On the f i r s t o f January 2016 the activities of the charity were transferred to the incorporated charity 1163520 which was registered with the charity commission on 11[th] September 2015. The charity adopted the current constitution at registration.
Our new registered address is: 1890 Melton Road, Rearsby, Leicestershire LE7 4YS
Notice of the AGM to be held on April 6 2021 was sent to all members. This meeting was held electronically using Microsoft Teams
The following members were Trustees within the calendar-year 2021: Jay Anderson; Caroline Beardsmore; Craig Turner; John Rowbotham; Paul Crookes; David Greenleaf; Mike Petty; Karen Phillips; John Randall; Philip Shepherd; John Skeet; Nigel Collier and Simon Skerritt.
Our object is to preserve the honeybee, by promoting the craft of beekeeping and educating the public about the benefit of bees in the environment
The Association had 396 members at 31/12/21 - an increase from 372 in the prior year.
Full members continue to constitute 90% of the membership, 36% of whom are female. Our beekeeping theory course was able to continue using the internet.The easing of restrictions in relation to the COVID-19 pandemic permitted the running of practical training at Brooksby and Markfield, in addition to taster day events. Monthly meetings continued to be run online, with the exception of the Christmas meeting.
There has been continuing development at Brooksby with the introduction of the Calendar Garden, a new kitchen, revised storage areas and re-queening of colonies.
October saw our treasurer of 30 years, Dr Phil Shepherd, standing down from his position and the board. We recognise the tremendous amount of time and effort that he has put into the association over this time. We thank him greatly and wish him well in his retirement.
Our new treasurer Craig Turner has modernised our financial systems, enabling us to take card payments for the first time and has digitised the record keeping for the association.
The trustees, partly due to the effects of having to operate under the Covid rules, have spent much time and effort in specifying changes to the constitution with a resolution to be put forward at the 2022 AGM to endorse their proposals.
Whilst the Covid-19 pandemic reduced our financial performance, we were able to end the year with an excess of income over expenditure of £9,134. Our reserves stand at £144,098. The reserves include £17,666 donated for the construction of a building at the Walton Apiary. The charity has a reserves policy.
Thanks must go, once again, to all those who have donated their time and/ or money to help the charity, without whom we would be unable to operate.
The above statement complies with the S 162 of the Charities Act 2011 and the Charities Accounts & Report Regulations 2008
LEICESTERSHIRE AND RUTLAND BEEKEEPERS ASSOCIATION
STATEMENT OF RECEIPTS AND PAYMENTS
| RECEIPTS | 2021 | 2020* | Notes |
|---|---|---|---|
| Membership Fees | 12,260 | 9,105 | 1 |
| Training Course Fees | 2,282 | 540 | 2 |
| Sale of Beekeeping Equipment | 4,641 | 5,396 | |
| Sale of Honey / Wax | 286 | 55 | |
| Sale of Bees | - | 275 | |
| Equipment Hire Fees | 126 | 70 | |
| Event Registration Fees | 907 | - | 2 |
| Sundry Event Income (Teas, Rafes etc.) | 98 | 10 | |
| Donations Received | (253) | 373 | 3 |
| Commissions Received | 92 | - | |
| Gift Aid Rebate | 2,070 | 2,023 | |
| Bank Interest Received | 1,229 | 1,430 | |
| Other Income | 34 | 330 | |
| Total Receipts | 23,772 | 19,607 | |
| PAYMENTS | |||
| Direct Costs | |||
| Purchase of Equipment for Resale | 7,942 | 4,371 | 4 |
| Apiary Running Costs - Brooksby | 558 | 276 | |
| Apiary Running Costs - Walton | 105 | 469 | |
| Capital Items | 1,534 | 3,910 | 5 |
| Venue Hire | 53 | 160 | 2 |
| Payment Platform Fees | 254 | 112 | 6 |
| Membership Insurance Cover | 1,705 | 1,165 | |
| Speaker Fees | 400 | 420 | |
| Incidental Operating Costs (Memorials, Prizes etc.) | - | 35 | |
| Subtotal | 12,551 | 10,918 | |
| Overheads | |||
| Web Hosting and Computer Software | 243 | 221 | |
| Computer Hardware (non capital) | 179 | - | |
| Postage and Stationery | 410 | 27 | 7 |
| Bank/Finance Charges | 96 | 96 | |
| Association General Insurances | 1,159 | - | 8 |
| Sundry overheads | - | 19 | |
| Total Payments | 14,638 | 11,280 | |
| Year’s Surplus / (Defcit) | 9,134 | 8,327 | |
| Funds Brought Forward | 134,964 | 126,637 | |
| Funds Carried Forward | 144,098 | 134,964 |
* 2020 figures restated to show net receipts and payments in each income/expenditure category
Registered Charity No. 1163520
Page 1 of 4
LEICESTERSHIRE AND RUTLAND BEEKEEPERS ASSOCIATION
STATEMENT OF ASSETS AND LIABILITIES AS AT 31[ST] DECEMBER 2021
| BANK ACCOUNTS AND CASH | Notes | |||
|---|---|---|---|---|
| Barclays Bank - Current Account | 15,570 | |||
| Charities Aid Foundation - Current Account | 5,037 | |||
| Market Harborough Building Society | 120,500 | |||
| PayPal | 705 | |||
| Cash in Hand | 2,286 | |||
| Total Liquid Funds | 144,098 | |||
| OTHER ASSETS | ||||
| Fixed Assets | 9 | |||
| Land and Buildings | 27,500 | |||
| Fixtures and Fittings | 2,000 | |||
| IT Equipment | 500 | |||
| Beekeeping Equipment | 16,500 | |||
| Apiary Tools / Machinery | 10,042 | |||
| Bee Tent | 5,914 | |||
| Other Educational / Public Engagement Assets | 7,334 | |||
| Regalia | - | |||
| Total Fixed Assets | 69,790 | |||
| Current Assets (Stock) | 10 | |||
| Jars and Lids | 3,038 | |||
| Frames | 1,562 | |||
| Foundation | 18 | |||
| Feed | 44 | |||
| Honey | 250 | |||
| Beekeeping Sundries | 200 | |||
| Branded Merchandise | 326 | |||
| Total Current Assets | 5,438 | |||
| Total Assets | 219,326 | |||
| less Current Liabilities | ||||
| Creditors due within one year | (390) | 11 | ||
| Total Net Assets | 218,936 | |||
| Represented by: | ||||
| General Funds | 201,270 | |||
| Restricted Funds | 17,666 | 12 | ||
| Total Funds | 218,936 |
Registered Charity No. 1163520
Page 2 of 4
LEICESTERSHIRE AND RUTLAND BEEKEEPERS ASSOCIATION
Notes to the Accounts:
-
The Association had 396 members at 31/12/21 - an increase from 372 in the prior year. Full members continue to constitute 90% of the membership, 36% of whom are female. Further uplift arises from a more timely collection of 2022 membership fees.
-
The easing of restrictions in relation to the COVID-19 pandemic permitted the running of practical training at Brooksby and Markfield, in addition to taster day events. Monthly meetings continued to be run online, with the exception of the Christmas meeting.
-
Net donations are negative, as a result of a £750 donation that was refunded.
-
The Association significantly replenished stocks of jars and frames during 2021.
-
2021 capital items comprise the purchase of 35 new bee suits for use in taster days and similar public engagement activities.
-
The Association now welcomes card payment at the Brooksby apiary. With members increasingly also opting to pay membership fees by card or direct debit, related transaction fees have increased accordingly.
-
All members were sent letters in Q2, in relation to insurance matters.
-
In addition to the cover provided for members, the Association has, in 2021, and on professional advice, taken out a trustees liability insurance policy.
-
In line with previous conventions, fixed assets are valued at the lower of the acquisition cost or replacement value, and are due to be next revalued in 2025. Assets are not depreciated. This policy will be reviewed during 2022. Asset movements are as follows:
| at 31/12/2020 | Additions | Disposals | at 31/12/2021 | Notes | |
|---|---|---|---|---|---|
| Land and Buildings | 27,500 | 27,500 | Walton apiary land | ||
| Apiary Tools / Machinery | 10,042 | 10,042 | |||
| Bee Tent | 5,914 | 5,914 | |||
| Beekeeping Equipment | 16,500 | 16,500 | |||
| Educational Assets | 5,800 | 1,534 | 7,334 | Bee suits purchased | |
| Fixtures and Fittings | 2,000 | 2,000 | |||
| IT Equipment | 761 | (261) | 500 | Laser printer scrapped | |
| Total | 68,517 | 1,534 | (261) | 69,790 |
-
Stock is valued at the lower of cost and net realisable value, in line with UK GAAP.
-
Creditors comprise amounts due to members (£25) and invoices for toilet hire (£365)
-
Restricted Funds are those ringfenced specifically for the construction of a new building at the Walton apiary. The Charity has a reserves policy. Restricted Funds movements are as follows:
| Opening Balance | 18,236 | |
|---|---|---|
| Donations | (750) | Refunded donations |
| Interest Earned | 180 | |
| Closing Balance | 17,666 |
Registered Charity No. 1163520
Page 3 of 4
LEICESTERSHIRE AND RUTLAND BEEKEEPERS ASSOCIATION
These accounts have been prepared on a receipts and payments basis, in line with Charity Commission guidelines (publication CC16b). They are in accordance with section 133 of the Charities Act 2011, the Charitable Incorporated Organisations (General) Regulations 2012, and the Charities (Accounts and Reports) Regulations 2008.
As required by The Charitable Incorporated Organisations (General) Regulations 2012, we report:
| a) particulars of any guarantee given by the CIO, where any potential liability under the guarantee is outstanding at the date of the statement of assets and liabilities. |
None apply |
|---|---|
| b) particulars of any debt outstanding at the date the statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the CIO. |
None apply |
Although no audit is required (under sections 144 and 145 of the Charities Act 2011), the LRBKA Constitution requires one.
None of the Trustees received any remuneration or honorarium.
Craig Turner ACMA - Treasurer and Trustee On behalf of the LRBKA Board of Trustees, 17/03/2022
AUDITORS STATEMENT
The Association’s trustees are responsible for the preparation of financial statements. It is our responsibility to form an independent opinion on those statements, and to report our opinion to you.
We have conducted an audit of all of the disclosures and amounts in the financial statements. We have obtained all the information and explanations which we considered necessary in order to provide us with sufficient evidence that the financial statements are free from misstatement, whether caused by fraud or other irregularity or error.
In our opinion, the financial statements give a true and fair view of the Association’s affairs as at 31st December 2021.
Alison Hercock
Sam Parker
Registered Charity No. 1163520
Page 4 of 4