Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2021 To 31 03 2022
Section A Reference and administration details
Charity name Rothley Community Library
Other names charity is known by
Registered charity number (if any) 1163508
Charity's principal address Mountsorrel Lane
Rothley Leicestershire Postcode LE77PS
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Steve Mitchell Trustee
2 Sandra Webster Treasurer
3 Jill Williams Secretary
4 Sue Barnes Trustee
5 Carol Timson Trustee
Michelle Trustee
6
Stephenson
7 Grace Henry Trustee From 8 [TH] March 2022
8 Claire Cole Trustee From 8 [TH] March 2022
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
CIO Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
-
(eg. appointed by, elected by)
-
Elected as per constitution and co-opted as appropriate when vacancies arise
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Trustees have prepared a Covid-19 risk assessment which has been updated during the course of the pandemic.
Section C Objectives and activities
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Summary of the objects of the charity set out in its governing document
The provision of a public library in Rothley and surrounding area. To advance education of the public in Rothley by operating and managing a lending library.
To promote for the benefit of the residents of Rothley and the surrounding area the provision of a public library for recreation and / or other leisure time.
A draft road map for reopening was drawn up in March 2021 to give some structure to when and how the library would get back to pre Covid levels of activity.
When national lockdown was lifted In June 2021, we were able to offer limited opening hours of 8 per week for the core activities of library lending and providing information and with limited public computer use.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
With effect from February 2022, we were able to open for 12 hours per week, still 4 hours short of our pre Covid figure. Consultation has taken place with volunteers as to the best working option to get back to 16 hours. As a consequence, additional Tuesday afternoon openings have now begun.
All activities have been undertaken by the trustees with regard to the guidance issued by the Charity Commission on public benefit and in accordance with Covid 19 regulations.
Additional details of objectives and activities (Optional information)
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The library only operates on the huge contribution of volunteers from the community. When a request to local residents in a local newspaper was made for more volunteers, there was a significant response.
You may choose to include further statements, where relevant, about:
The local community values this facility and appreciates the efforts of people who give up much of their time to keep the library open.
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policy on grant making;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
From June 2021 we were able to partially reopen with limited hours and visitor numbers, in a ‘Covid secure’ environment. Visitor numbers have steadily grown month on month. From January 2021 to December 2021 there were 2443 visitors. From April 2021 to March 2022 there were 3706 visitors. From Jan 2021 to Jan 2022 we had 130 new joiners and we issued a total of 6240 books.
We have maintained our Trustee meetings throughout the pandemic by Zoom and later in person. Communications with volunteers have been kept up via team newsletters, These have included the measures we have taken to be safe and for volunteers to feel confident in returning.
Communications with the public and library members have continued to be important to keep the library in people’s minds, and let them know about our services. Bi-monthly newsletters in the local Rothley Post have been writtten.This is delivered across the village and available online.In addition the Website and Facebook page have been kept up to date .
We have recruited new volunteers, of whom 6 have been trained and are now on the rota. We have appointed 2 new Trustees with 8 Trustees elected altogether at the AGM in March 2022. The AGM was well attended and provided an opportunity to discuss library development.
We have received donations of books from the public . These have been sold in the library and online. During ‘Big Green Week ‘ in September 2021 we held a ‘book giveaway’ as a means of recycling books.
In September 2021 we held an outdoor film evening which was attended by over 200 people in the village. Entry to this event was free as a token of the library’s appreciation of the support the local community has given over a difficult period.
The Leicestershire Libraries Summer reading challenge ran during July and August 2021. 51 children took part registered with Rothley Library from 7 different schools.58% completed the challenge.
Whilst the library was required to be socially distanced, we remained closed to outside group bookings . However the walking group restarted from June 2021. The book group resumed from 1[st] October 2021.
The Under 5s Group resumed from February 2022.
The library has participated in the Charnwood Borough Council lottery scheme as a way of raising some additional funds and supporting other good causes in Charnwood.
There are a number of actions being undertaken to reduce energy consumption to reduce costs and make a positive impact to climate change.
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Section D Achievements and performance
The library is in a healthy financial position ,despite a reduction in its ability to generate income over the last 2 years. The library had been supported by non recurrent Covid grants .The Parish Council has agreed to some financial support for future years.
Section E Financial review
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The charity does not have a formal Reserves policy.
Brief statement of the charity’s policy on reserves
There was £35,554 of unallocated reserve at year end.
Details of any funds materially in deficit
Further financial review details (Optional information)
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Rothley Community Library’s principal sources of funds for this
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You may choose to include year have been :
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additional information, where relevant about: Leicestershire County Council Revenue grant £1,310
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the charity’s principal sources of funds Covid Restart Grant Charnwood BC £ 8,000
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(including any fundraising); Leicestershire County Council has provided the lease of the
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how expenditure has building at a peppercorn rent supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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TAR March 2012
Rothley Community Library
1163508
Receipts and payments accounts For the period Period start date Period end date To from 4/1/2021 3/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £
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to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Leicestershire County Council Section 106
Developer Funding - -
Leicestershire County Council CML
1,310 1,310
Revenue grant 21-22
CO-OP Grant
Donations 187 187
Gift Aid HMRC 24 24
Book sales ( of donated books ) 265 265
Library takings 141 141
Room hire -
Events -
Film Club takings -
Insurance settlement -
Charnwood Lottery 696 696
Other 20 20
Leicestershire County Council Covid
support grant -
Business support grant national lockdown 1 -
Local Business support grant ( tier 4) -
Discretionary business support grant
Charnwood BC -
Business support grant national lockdown 2 -
Discretionary business support grant
Charnwood BC -
Local restrictions support grant -
Restart Grant Charnwood BC 8,000 8,000
-
-
9,334 1,310 - 10,644
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,334 1,310 - 10,644
A3 Payments
Running costs 5,074 1,310 6,384
Consumables 804 804
Film club costs - -
Events 250 250
CO-OP Grant-book boxes - -
s106 Expenditure - -
IT costs 1,550 1,550
-
-
Sub total [ 7,679 ] 1,310 - 8,989
A4 Asset and investment
purchases, (see table)
- - - -
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- - -
Sub total [ - ] - - -
Total payments 7,679 1,310 - 8,989
Net of receipts/(payments) 1,655 - - 1,655
A5 Transfers between funds - - - -
A6 Cash funds last year end 33,699 200 - 33,899
Cash funds this year end 35,354 200 - 35,554
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Unrestricted | Restricted | ||||
|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | |||
| to nearest £ | to nearest £ | |||||
| B1 Cash funds | Total Co-op Grant |
Total cash funds | 35,354 - 35,354 |
# |
200 - 200 |
|
| (agree balances | with receipts and payments account(s)) |
OK | OK | |||
| Unrestricted | Restricted | |||||
| funds | funds | |||||
| B2 Other monetary assets | Details | to nearest £ - |
to nearest £ - |
|||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | ||||
| B3 Investment assets | - - |
|||||
| - | ||||||
| - | ||||||
| - | ||||||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
|||
| charity’s own use | Building alterations -counter, heaters , | 16,358 | ||||
| cabling | ||||||
| Furniture Childrens area equipment |
2,000 1,294 |
|||||
| Fixtures & fttings transferred from Council | - | |||||
| at nil value | ||||||
| IT project Counters& cupboards & lighting |
10,133 7,805 |
|||||
| Kitchen refurbishment | 4,561 | |||||
| Counter Sneeze screen | 545 | |||||
| Carpet & fooring | 5,980 - |
|||||
| Fund to which | Amount due | |||||
| Details | liability relates | (optional) | ||||
| B5 Liabilities | - - |
|||||
| - | ||||||
| - | ||||||
| - |
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CC16a
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Last year
to the nearest £
6,525 2,380 48 27 193 - - - - - 673 29 1,310 10,000 1,501 2,500 6,239 2,500 2,096 - - - 36,021
36,021
5,241 383 - - - 6,525 1,550 - - 13,699
-
13,699 22,322 - 11,577 33,899
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional)
-
Current value (optional) - - - - - - - - - When due (optional)