Rowlands Castle Parish Hall Charity (Registered Charity No 1163499) (Sole Trustee Rowlands Castle Parish Council) The Parish Hall 11 Links Lane Rowlands Castle Hants P09 6AD 02392 413489 parishhall@rowlandscastlepc.org.uk TRUSTEE'S ANNUAL REPORT AND ACCOUNTS 2024 History and Background By a constitution dated 18th May 2015, Rowlands Castle Parish Hall Charity was converted to become a Charitable Incorporated Organisation Foundation (Reg. No. 1163499) with the Rowlands Castle Parish Council as sole trustee. Objectives The objectives of the Charity are: The advancement of education and the provision of facilities in the interests of social welfare for recreation and leisure time occupation without distinction of sex, sexual orientation ra or of political, re1lOuS or other opinions, for the benefit of the residents of the Parish of Rowlands Castle and the neighbourhood. with the object of improving the conditions of life for such persons. Management Commlttee The routine running of the hall is devolved to a Management Cornmittee. The Committee will consist of no more than 9 and no fewer than 5 members of which at least 2 will nonnally be Parish Councillors. In 2024. there were no chaNJes to the membership of the Management Committee. The establishment of a full Management Committee with a majority of the members drawn from the user community and making a full contribution to its work has been of great help in ensuring that it has been able to continue to meet the needs of the wide user base. The Wofk of the Committee is underpinned by the indispensable contributions of the Facilities Officer and the Parish Hall Administrator. Claire Newman (FO) has most effectively led much of the project work and development at the Parish Hall, and Anita King (PHA) has provided excellent communication and support to users as well as continuing to develop and improve the systsms which fomi the basis of the Parish Hall operations. Chairman's 2024 Annual Roport This section sets out the main points relating to the operation of the Parish Hall in 2023. Work has continued throughout the year to ensure that the systems instslled lo rneet the security needs of the Montessori Nursery School are properly configured. This has resulted in further expenditure. Registered Charity No. 1163499
Rowlands Castle Parish Hall Charity (Registered Charity No 1163499) (Sole Trustee Rowlands Castle Parish Council) Extensive flat roof lo the rear of the Parish Hall was reroofed in 2024. The work was funded by monies held by East Hampshire District Council on behalf of the Parish. Heavy petiods of rainfall have continued to cause water ingress into the Hall because of a lack of Maintenan by the highway authorities of the stomi drainage systems in Links Lane. There was some damage to the flooring of the main hall there and remedial action was taken. The issues of ineffecttve Maintenan were discussed at length with Hampshire County Council. but the issues were unresolved by the end of the year. Action by members of the Management Committee and the Administrator as well as other residents of the Parish have prevented further serious damage during 2024 but the risk remains. The Parish Council has continued to provide most welcome support for the Parish Hall by funding theParish Hall Administrator during 2024. In 2024, hire income increased to £27.663. an increase of over £4,00 compared with the previous year. This satisfactory outcome reflects the increasing use of the Parish Hall with some welcome new users. The cash balanS over the year increased from £18,625 to £26,501. With the increasing activity at the Parish Hall. this leaves u8 in a good position for the future. It will be however, be neSSary to maintain a good level of reserves as we continue to meet the challenge of maintaining a building which is now well over 100 years old. This Tru8ts0'8 Annual Report and Accounts was approved at a Meeting of the Rowland8 Casllo Parfsh Council on 61h Octobor 2025 and Signod by th• Chaimian of the Councll. Cllr C. Stanley, Chaiman of Rowlands Castle Parish Council Registered Charity No. 1163499
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE Accounts 31 December 2024
RQWLANDS CASTLE PARISH HALL MANAGEMEPU COMMIThEE Balance Sheet as at 31 December 2024 Notsi 2024 2023 Flxèd assots Parish Hall building Lighting upgrade Fixtures and th'ngs 114,960 4,582 114,960 4.582 119.542 2,611 122.153 119,542 2.611 122,153 Curr•nt ass•ts Banklbuilding society balgnc 28,501 18.626 N•t curr•nt ass•ts 26.501 148,654 18,626- 140,779 N•t ass•ts FlnanG•d by: Capltal account Balance at $tsrt of perlod Net profftl{loss) 140,779 7,675 143.118 12,3391 148,654 140.779
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMIThEE Income and expenditure account for the year ended 31 December 2024 Noto8 2024 2023 Income Hire of halls Lottery Transfers and subs Security deposits Miscellaneous income Donallons and grants 27,663 2,223 49 23,362 2.301 355 7,241 33.259 29,969 Contract deaning Repairs and maintenance Licence fees and Council Tax Lottery expenses. pryzes etc Utilities Bank Charges Telephone and other office costs Accounlancyfinsurance costs 4,648 4,646 586 775 6,913 15 565 2,499 5,912 15.172 587 800 5,694 35 1,064 2,364 apltal 8xp8ndliure Equipment and upgrade of locks Door locks 1,447 3,970 35,598 22,094 Prorrtlloss for year 7,875 12.3391
ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE Indap8ndanl oxamln8rf$ roport on tho accounts Report to th• trustè•s of ROWLANDS CASTLE PARISH HALL MANAGEMENT COMMITTEE On a¢¢ounts lor tho y•ar frndod 31 Oecember 2024 Respecti responslbllltles of ¢ru8teo8 and •xamln•r The charws trust*8s ara responsib forthe preparabonofthe account5. The Irust885 conshler that an audit is not required for this year under section 144 of the Charits'es Act 2011 Ithe Charth'es Acti and that an Indopgndent examlnatlon 1$ ed9d. It Is my r8sponsibility to. examine the a¢¢ounts un¢Jgr 145 of the Charitie5 Act to follow procedures laid do¥vn in the General Dir8cbons giv8n by the Charity cornmissn (under settr"Dn 145151(bl of the ch3rib.es Act). and to siaie ¥thether particular matters come to my attention. Basls of Ind•pond•nt •xamIn8$ 8tstement My 8xgmination was carried out in accordan th Gera1 Directions given by the Charity Commission. An exarnination indudes a revi8w of the accounting records kept by the Charity and a Comparis of the accounts presented with those CordS. It also includes consKJerab"oM of any unusual items or disclosu5 in th8 accounts. aThJ s88king 8xplanatiorts IroTn you as truste8s conrÈrning sh matt8rs. The procedures undertaken do not prowde all the evid8nc¥ thatwould be wuired in an auolL and conseouently no cpinion Is givèn a8 to whether the accounts present a'lrue and fairf. view and the Teport i¥ limited lo those rnatters set out in the statement be14)W. Independgnt •xaminer'8 •tatement In connection my examinats.L, no matter has com? to my 8tsntion'. 1. %thich gives me reasonable cause to bdieve that in. any material resFect. the requirements.. to keap aocounting records in accordance wth section 130 of the Charibes Act., to prepare accounts which accord wth th8 acrounting recDrd5 and cornply the seetsunting rèquirernents of thg Charitie5 Act have rot been rnet.. or 2. to 1th. in my opinion. attents.on should be drawn in order to enae a proper understandirrfJ of th8 accounts to b• reached. Martin Comish FFA AceDunt8nts 32 Casye Road Rob1ndS Ca$tlg Hampshi P096AS 4 September 2025