## **CLEVEDON PILOT GIG CLUB MINUTES OF CHARITY TRUSTEES MEETING** ## **12[th] April 2026** ||**CLEVEDON PILOT GIG CLUB**
**MINUTES OF CHARITY TRUSTEES MEETING**
**12th April 2026**| |---|---| |1.|**Present:**Christopher Has�ngs (CH), Hilary Marshall (HM), Tim Wardrop (TW). Apologies from
Mark Shopland and Neil Wilson.| |2.|The Mee�ng was called to review and comment upon the Club’s ac�vi�es in the year since
the last mee�ng prior to the previous annual report and accounts submission (September
2024), and to prepare the annual report for submission to the Charity Commission by 30th
April 2026.| |3.|**Review of ac�vi�es since October 2024**

The Trustees agreed to provide a review since the previous annual report and accounts
submission in October 2024.

The Trustees expressed their apprecia�on to club members hard work maintaining
progress and momentum of the club.

New oars have been acquired as requested by club members. It was noted that impor�ng
tarifs will impact future oar purchases with an�cipated cost increases due to global
markets.

The Diner Dance and awards evening on 1 February 2025 was a great event and was well
a�ended. The Trustees expressed thanks to Chris�ne for leading the event organisa�on.

The Roadford Races series were very well a�ended by the club, with good results and
valuable experience, par�cularly for new rowers, novice coxes, and prepara�ons for
rega�as and the Isles of Scillies World Pilot Gig Championships.

The Club achieved improved results at the Isles of Scilly World Pilot Championships 2025.
Ladies A came 61stout of 126, making the podium and winning Group F in their fnal race.
Ladies Supervets came 32ndout of 45. Mens Masters made it to the fnal coming 12thin
the long race and 12thin the fnal out of 21. Mens Supervets fnished 14thout of 26, which
was a 4 place improvement. Mens A fnished 82ndof 131 and Mens B fnished 98thof 131.

The Clevedon Rega�a on 11 October 2025 was very well a�ended by local clubs and a
received high praise for being a well organised and well run event, despite some
challenging River Severn condi�ons.

Several Learn-To-Row cohorts have taken place providing, encouraging and developing
par�cipa�on and the club has had many new club members join. The club has seen
advancement in members abili�es and there is great enthusiasm for rowing.

The club has had several new cox’s signed-of and other future cox’s are gaining
experience.

The fundraising Spoof Night & Auc�on of Promises 21 November 2025 raised a fantas�c
£3300.| |4.|**Membership**
Membership con�nues to be spread across a wide age spectrum and fairly evenly divided
between male and female.There has been an encouraging increase in members in younger
age groups, par�cularly in their 20’s and 30’s.
New members have been well integrated into the club community and represented in Mens
A and Ladies A crews.
In common with the majority of Gig Rowing Clubs, there is a shortage of Junior Rowers. The
club con�nues to engage this age group into the sport through con�nued interac�ons with
Clevedon School including regular sessions with school rowers which have taken place prior
to the school summer break. We will look to repeat this ini�a�ve when opportunity arises.
As discussed with HMRC, Membership fees for 2025/2026 were reduced, whilst members
were encouraged to make voluntary contribu�ons towards the cost of our new gig shed,
which would beneft from gi� aid. Membership fees will con�nue to be reviewed, with the
ambi�on for future lower fees as a result of the permanent base (the gig shed). This in line
with the charitable objec�ves of the club which are topromote community par�cipa�on in| 1 **----- Start of picture text -----**
healthy recrea�on by the provision of facili�es for sea rowing, in par�cular Cornish pilot gigs,
for the benefit of the public.
5. Commi�ee/Volunteers
Trustees expressed their apprecia�on for the commi�ee and volunteers.
In previous years individual volunteer co-ordinators were agreed for rega�as, since October
2024 for some rega�as pairs of volunteers have been co-ordina�ng rega�as and this
approach has been very posi�ve and encouraging new co-ordinators. This buddying up is
expected to con�nue going forward and is hoped this will further encourage more volunteers.
6. Finance
The audited Accounts for the full year to June 2025 show a credit balance of £23,471.80.
There was good support from club members for fundraising events that generated a good
boost to the club’s income.
7. Community
The boathouse for gig and equipment storage (‘gig shed’) has planning permission and the
35-year lease for the land was signed in March 2026 by HM and TW as trustees of the club
and is now awai�ng signature by North Somerset Council. Work is intended to start in the
coming months.
HM a�ended the St Nicolas Chantry Primary School Summer Fayre 2025 with an oar and
rowing machine to engage the community. This provided great interest in rowing and is
hoped to be repeated at future events.
8. Review 5-year plan
Permanent Base . As outlined above (7), progress has been made with planning permission
granted and land lease signed by trustees HM and TW.
Permanent Usable Slipway.
World Championship Rankings . The Club made a great improvement on its performance at
the World Pilot Gig Club Championships.
School Links / Junior Rowers . See comments in (4), con�nued engagement with Clevedon
School.
Regular Social Rowing . Regular weekday events have been well supported, including early
bird rows, rowing in the Avon Gorge has been enjoyed and there has been an increase in
rowing in the river.
9. Club Trustees
Approaching three years in the role, Carolyn Watson stepped down as trustees at the Club
AGM on 6 October 2025. Thanks is extended to Carolyn for the work she has carried out in
this role.
Tim Wardrop (TW) was elected as trustee at the Club AGM on 6 October 2025.
Two trustees, Christopher Has�ngs and Neil Wilson, are approaching the end of their three-
year term and applica�ons for replacements will be sought for elec�on at the next Club AGM.
10. The Trustees are in full agreement that Clevedon Pilot Gig Club remains fully commi�ed to
the aims and requirements of its Charitable status.
11. The Trustees agreed the next mee�ng will take place in 2026 at a �me to be arranged prior to
the deadline for submission. Before AGM a�er the next accounts.
I will check trusteeship �melines.
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Hilary Marshall Trustee **Clevedon Pilot Gig Club** 12 April 2026 2 CLEVEDON PILOT GIG CLUB Ineome & ExpÈndlture A¢¢ount for perfod I" July 2024 to 30th June 2025 Income 1£) Expendlture (£) 64￿nce Jt ￿nk b/1 Èalance S3vin85 Alc 1280.29 21.271.88 Membershlp Svbscrlptlons DinerlDance receipts Regatta Receipts Intere51 on savings PKct HMRC credit Clothiri8 Receipt5 Oar saks 11342.50 1150.00 3631.54 466.00 6fAJ.75 1178.LX) 3(K).00 Rents Insurances CPGA Regular Fees Re8atla Expen5e5 Member refunds Miscellaneous Maintenance DinnerlDance expenses aub kit Purchases New Oars 3528.70 1817.50 1165.03 2776.00 3(Kl. 310.tXI 1584.93 1039.00 1330.5 3957.50 Bank Balance cll Savln85 Account ¢11 1363.92 22107.88 Notes lh l. The Club5 assets as at 30 June 2025 are 5 gigs Iwatch and Pray. Blackbird. Churngold. Finzel and Ladye Bayl t(8ether wlth a flash boat. The dub also has 9 sets ol Oars and 3 main Trailers. 2. The club has an interest free loan with Churngold Consiructlon Ltd for the Metal Container provided at Clevedon School. The club owes £2,CW as at 30.6.25 and will repay later in 2025. Si8ned M A Brown Club Tre urer Signed Mfs D Giddens MAAT Independent Examiner