2024-06-30-accounts

CLEVEDON PILOT GIG CLUB MINUTES OF CHARITY TRUSTEES MEETING

26th September 2024

	CLEVEDON PILOT GIG CLUB MINUTES OF CHARITY TRUSTEES MEETING 26th September 2024
1.	Present:Chris Hastngs (CH); Gary Jones (GJ); Carolyn Watson (CW); Neil Wilson. Apologies from Denise Jones.
2.	The Meetng was called to review and comment upon the Club’s actvites in the year since the last Trustees’ Meetng (11thOctober 2023), to prepare the annual report for submission to the Charity Commission by30thOctober 2024.
3.	Review of year since October 2023: Trustee Richard James has stepped down and the Trustees, on behalf of themselves and the club, expressed their immense grattude to Richard for his treless eforts in this role and other signifcant roles within the club. Plenty of actvity took place over the period including partcipaton in other Club’s Regatas during the rowing season, although there was some disrupton and cancellatons due to bad weather, this was less of a problem than the previous year. The World Championships at the Isles of Scilly were well atended, and good results were atained. Congratulatons were expressed for the ladies A team who achieved the highest ever placing for a Clevedon team at the County Championship in Newquay. 18 Rowers and Coxes atended the Great River Race on the Thames, London. It was a brilliant event enjoyed by all. Huge thanks go to Kay Hamilton for the extraordinary efort, as highlighted by NW, she put into coordinatng the event. The Clevedon Regata was a resounding success with a great day had by Clevedon members and visitng teams alike. Many positve comments were received from visitng teams regarding the organisaton, the overall great atmosphere experienced, and the enjoyment of the event. Minimal maintenance has been required to the two traditonal racing gigs, training gigs and associated equipment and well within the set annual contngency budget. It has been expressed that new oars are required,and these will be acquired in the comingmonths.
4.	Membership The Commitee agreed to retain the annual Membership Fee unchanged for 2024/25 (Single £150, Dual/Family £225, Student/Junior Free). Membership numbers have remained stable. Several Learn to Row courses were run this year producing a good amount of interest and subsequent membership uptake for the club including 3 under 20s, two of which are juniors. There has been an encouraging increase in interest from individuals in younger age groups, and this will hopefully contnue to be the trend. Membership generally is across a wide age spectrum and quite evenly divided between male and female. In common with the majority of Gig Rowing Clubs, there is a shortage of Junior Rowers aged 13-16. The club has taken steps to engage this age group into the sport through contnued interactons with Clevedon School to run events to promote the sport. An event to generate interest and provide a rowing experience was held at the school with a good show of club volunteers helping with the event. It is hoped that more of these events can be arranged with the school.
5.	Commitee/Volunteers At the 2023 AGM, the Membership were asked to consider volunteering and becoming more involved with the day-to-day running and management of the Club, to help share the workload on various individuals. This has been widely taken on board with more volunteer roles and more volunteers coming forward. It is expected that going forward more volunteers will be forthcoming with co-ordinators for all chosen regatas to be agreed in advance at the start of the season.
6.	Finance The audited Accounts for the full year to June 2024 show a credit balance of £22,552.17. There was good support from club members for two fund raising events that generated a good boost to the club’s income.

7.	Community Planning permission has now been granted for a new Gig Storage Shed. The Trustees are glad to hear this but acknowledge that this remains work-in-progress due to there stll being some obstacles to be worked around but theyremain optmistc for the club’s future GigStorage Shed.
8.	Review of 5-Year Plan Permanent Base.As outlined above(7), the Club has come close to achieving its target. Permanent Usable Slipway. World Championship Rankings.The Club made a great improvement on its performance at this year’s World Championships event. School Links / Junior Rowers.See comments in(4).Fully supported by the Cornish Pilot Gig Associaton, all Clubs are involved in a campaign to promote and atract young rowers, partcularly under-16, into the Sport. It is recognised that this is all important in securing Gig Rowing for future generatons. Regular Social Rowing.The Club is commited to promote social rowing to its Membership purely for ftness and enjoyment in additon to the compettve element. Regular weekday events have been well supported, partcularlyEarlyBird rows in Bristol Harbour.
9.	Club Trustees Afer three years in the role, Gary Jones and Denise Jones will now be stepping down as Trustees with two further Trustees being appointed. Thanks is extended to Gary and Denise for the work they have carried out in this role. As previously mentoned, with Richard James also standing down, a further Trustee role will be vacant meaning three vacant Trustees roles are waitng to be flled.
10.	Trustees’ Comments CH expressed that the Club’s Website has had a major update and is now a positve representaton of the club to the Public andprospectve members.
11.	The Trusteesare in full agreement that Clevedon Pilot Gig Club remains fully commited to the aims and requirements of its Charitable status. Whilst Membership numbers have remained stable with annual losses normally more than of-set by new recruits, the Club has to contnue to work hard to atract theyoungergeneraton,i.e. under-16’s and those in the 20-30 age range.
12.	The Trusteesagreed the next meetng will take place in 2025 at a tme to be arranged prior to the deadline for submission.

Carolyn Watson Trustee Clevedon Pilot Gig Club 27th September 2024

CLEVEDON PILOT GIG CLUB Inmme and Ex￿ditUre Account for perfod I"Juty 2023 to 30th June 2024 Inwme (£) Expendlture 1£) Batance at bank Wf 1SWI.14 Membershlp Subscriptions Donation Regatta Receipts N Somerset Planning Refund HMRC credlt Clothing Receipts Club Party Recepits Savings account Interest 1095650 3829.17 2704.87 1220. 839.LX) 1306.70 120.4x1 271￿8 Rents Insurances CPGA Regular Fees Regatts Expenses Website Upgrade Miscelfaneous Maintenan Planning for Gl8 shed Clothln8 Purchses 2883.32 11.84 35.00 1143.13 575.rA) 3533.80 1220.(M) 2034.0 TOTALS 212 Balance bank df Saving aecount Balano c/f 1280.29 21271.88 Notes l. The Clubs assets as at 30 June 2024 are 5 gi8s (Watch and Pray. Blackbird, Churngold, Finzel and Ladye Bay) tO8ether with a flash boat. The dub also has 9 sets of Oars and 3 main Trdilets. . 2. The club has an Interest free103n wlth Chumgold Constructlon Ltd for the Metal Container provided at Clevedon Sthool. The club owes £2,0(K) as at 30.6.24 and will repay later in 2024. Si8ned M A Brown Club Treasurer Sl8ned Mrs D Glddens MAAT Independent Examiner