Lockarts Annual Trustee Report 2020-21 **----- Start of picture text -----**
LockartsTrustees' Annual Report for the period
Period start date Period end date
T
6 4 2020 5 4 2021
o
From
Reference and administration details
Charity name LOCKARTS
Registered charity number (if
any) [1163484]
Charity's principal address Friday Lane Cottage
Church Lane
Hitcham
Postcode IP7 7NN
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|||||||||| |---|---|---|---|---|---|---|---|---| |**Charity name**||LOCKARTS||||||| |||||||||| |||||||||| |**Registered charity number (if**
**any)**||1163484||||||| |||||||||| |**Charity's principal address**|||Friday Lane Cottage|||||| ||||Church Lane|||||| ||||Hitcham|||||| ||||**Postcode**||**IP7 7NN**|||| |||||||||| |**Nam**|**es of the charity trustees who manage the charity**|||||||| ||**Trustee name**
**Ofce (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|||||||| ||Ali Roscoe
5/4/20 – 30/11/20|||||||| ||Jamie Allen
Vice Chair|||||||| ||Jan McGuire
Chair|||||||| ||John Eno-
Daynes|||||||| ||James Canton
Judith Barford|||||||| |**es of the charity trustees who**|**es of the charity trustees who**|**manage the charity**|| |---|---|---|---| |**Trustee name**|**Ofce (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |Ali Roscoe||5/4/20 – 30/11/20|| |Jamie Allen|Vice Chair||| |Jan McGuire|Chair||| |John Eno-|||| |Daynes|||| |James Canton|||| |Judith Barford|||| Lockarts 2020-21 Lockarts Annual Trustee Report 2020-21 ## **Structure, governance and management** ## **Description of the charity’s trusts** signed constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are nominated to the board of trustees and elected by Trustee selection methods existing trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; All trustees are provided with a copy of the current constitution, a copy of the CIO’s latest Trustee Annual Report and statement of accounts and copies of all current policies. The charity trustees are responsible for the overall management and control of Lockarts and meet three times a year. Meeting minutes are maintained by the Chair and recorded at each meeting. The charity trustees determine the organisational direction and structures. They are responsible for ensuring that the main objectives and aims are in line with the organisations objects and constitution. The post of Artistic Director undertakes the key leadership role project managing and delivering projects in consultation with the trustees. - trustees’ consideration of Policies and procedures were examined this year major risks and the system and procedures to manage them. Lockarts 2020-21 Lockarts Annual Trustee Report 2020-21 ## **Objectives, Activities and Achievements** **----- Start of picture text -----**
1. The relief of sickness and the promotion of good health of people including
children suffering from mental or physical illness or who are socially and
Summar economically disadvantaged by the provision of educative and therapeutic
arts based programmes.
y of the
objects
of the 2. To promote social inclusion for the public benefit by preventing people from
becoming socially excluded, relieving the needs of those people who are
charity
set out socially excluded and assisting them in their ability to integrate into society
in its through the provision of educative and therapeutic arts based programmes.
governin
(For the purpose of the above ‘socially excluded’ refers to people, including
g
docume children, who are suffering from mental or physical illness or who are
nt socially and economically disadvantaged).
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Lockarts 2020-21 Lockarts Annual Trustee Report 2020-21 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The changes and challenges that we have faced this year has given us a chance to reflect on how we have delivered our programmes in the past and how we might develop our existing programmes to move forward. We are working on a pilot scheme to translate our portfolio of art, heritage and wellbeing courses from face-to-face delivery to online courses which are due to be rolled out in 2022. Our main project this year was Take Thick with the Light, stitching together the story of a Suffolk family during World War One. This project was funded by the National Lottery Heritage Fund from the ‘World War One – Then and Now’ Fund. The project was delivered in partnership with the Suffolk Records Office, University of Hertfordshire and University of Suffolk. Due to the ongoing restrictions because of the Covid 19 pandemic, the grant expiry date was extended from March 2020 to the end of June 2021. The planned symposium that marked the end of the original grant period was cancelled and was replaced by an online exhibition Take the Thick with The Light - Sufolk Archives which is available via the Suffolk Archives website and a physical exhibition will take place at The Hold, a new venue that houses the Suffolk Archives in May 2021. The project ‘Take Thick with the Light’ retold the story of the Stopher family through stitching aspects of their lives; their portraits and the landscape around the Suffolk village where they lived. It examined the connection between heritage, art and wellbeing through a series of letters sent to and from the Front, written by two brothers, George and Albert Stopher and their family and sweethearts, held at the Suffolk Records Office ‘Take Thick with the Light’ was structured around the ‘Five Ways to Wellbeing’ (New Economic Foundation (NEF), 2008) a well-known evidencebased approach to creating wellbeing in individuals and communities. It highlighted how taking part in art and heritage projects can increase our sense of wellbeing by taking five simple steps – connect, take notice, be active, learn and give. This, in turn, can improve our ability to cope with life’s challenges and improve our self-confidence. We researched the Stopher collection in the Suffolk archives to contribute to a resource that would be used to tell the Stopher story to a wide range of people. To date we have produced 29 pieces of stitched work and identified and reproduced 20 letters from the collection to help tell the story. We worked with the Suffolk Records Office to run a creative workshop programme for eight women. The programme included researching the Stopher Collection to learn about a Suffolk family and their experiences during WW1. We visited the village of Sweffling where the family lived to gather visual information to help design a series of stitched artworks that help to tell the story of the Stopher family. 8 pieces of work were produced Lockarts 2020-21 Lockarts Annual Trustee Report 2020-21 because of this programme. As a small organisation we rely on the expertise and contributions our volunteers bring to our work. They are instrumental in shaping the way the projects are delivered and their experiences, knowledge and skills have helped us to create a robust volunteer policy. During this difficult year we have held several informal meetings for trustees and volunteers to meet online and support one another. The artistic director and the volunteer team also met regularly to make plans for another art project that would continue to support and develop our own individual practices and to sustain and manage our own wellbeing. This new project will begin in May 2021 with one day every other month set aside for us a group to hire out a church hall in Earl Stonham and to spend a day gathering information about the Church and surrounding area with the view to holding an exhibition of our work in a couple of years’ time. This year has seen us say goodbye to one of our Trustees Ali Roscoe who has supported Lockarts as a Trustee from 2015 to 2020. We would like to thank her for her support and help over the years. We have faced many challenges this year, workshops and courses have been cancelled and with new restrictions in place we have worked hard to re-evaluate and implement a different way of delivering our programmes. We remain resilient and confident that as we move forward into the next year, we can now offer more opportunities to engage with a wider geographical and demographical audience. In the planning of all our projects and activities for the year the trustees kept in mind the Charities Commission guidance on public benefit at our trustee meetings. Lockarts 2020-21 Lockarts Annual Trustee Report 2020-21 Lockarts Annual Tw$tee Report 2021>21 Financial review We aim to keep a of £2.(KM) In our acc(%￿tt. This reseNe will b8 Lwd for co8t8 wuNred rfthe CIO h88 lo be di58ol¥ed. any amount of MOn￿left will be given to a local arts charty. - ￿ease see the submilted financAal rEp(xt Declaration The Trustees declare that they have akixoved the trustees. reFfAt aLThTe. Signed on behalf ofthe tharity's trustees at theirAGM on V Octoter 2021 Signatures q.io Full names Position Tkvj LLL Date Lockarts 2020-21 Lockarts Reglstered Charlty- Flnanclal Statements for the year ended Sth Aprll 2021 Inco Grants Received Donatlon Total Income Le Artistlc Dlrectors Fees Exhlbltion costs Project C05t5 IT seNlces Total Expenses 150.C#) 1,498.60 560.(KI 2.208.60 Surplus ol IKome over expendlture the >*•r 2.208.60 Cash at ban Openin8 balar￿e 6th AprS12020 13.480.72 Excess of In¢ome o¥er e¥pendlture 2,208.60 Cash at bank 5th 2021 £11.272.12 These accounts have been prepa￿d on a cash basis from the books and recorts of Lockarts re81ste￿d charlty. To the best of my knowledge they glve and trt￿ and fair ￿presentatiOn ofthe finincial situation as at 31st March 2021 Gale Pryor oI.10.Zi