Polish Saturda School in Crawle y y Trustee Report for the Polish Saturday School in Crawley Academic Year Ending 30 June 2025 ## Executive Summary The Polish Saturday School in Crawley continues to provide high-quality education in the Polish language, culture, and history to children aged 4 to 16. In the 2024/2025 academic year, the school served 330 students across 18 class groups. Highlights included expanded psychological support services, successful cultural and educational events, and strong financial stewardship supported by community fundraising and external grants. The school remains committed to fostering a strong sense of identity among Polish youth while building bridges with the wider community. 1. Charitable Purpose and Objectives - 1.1 Advancement of Education Page 1 /16 Registered Charity number: 1163462 Polish Saturda School in Crawle y y The Polish Saturday School in Crawley provides education in the Polish language, culture, and history for children aged 4 to 18. The school aims to instil Polish national and cultural identity while helping students achieve UK qualifications, such as GCSE and A-level exams in Polish. The school's key activities in pursuit of these aims include: - Organising classes every Saturday from September to June across 18 groups, tailored by age and language proficiency - Purchasing crafts, exercise books, and school equipment for classroom use - Organising extracurricular activities such as art competitions, poetry contests, school trips, and celebrations (e.g., National Independence Day, Remembrance Day) - Holding Parents’ Evenings and Class Teacher Consultations - Supporting mental health through teacher workshops and one-to-one sessions with psychologists for students, parents, and staff - Encouraging regular participation in online training provided by the Polish Teachers’ Club - Maintaining continuous contact with the Polish Educational Society in London (PMS) and the Polish School Council in the UK (ORPEG) ## 1.2 Integration and Community Engagement The school fosters integration between the Polish community and the wider British society through various initiatives: - Organising multicultural events to promote Polish heritage - Encouraging community participation in school events, including teachers, trustees, parents, and pupils - Collaborating with local charities and attending multicultural celebrations organised by Crawley Borough Council - Distributing the Parent Code of Conduct to promote respectful and inclusive behaviour within school premises ## 2. School Structure and Operations ## 2.1 Pupils and Staff During the 2024/2025 academic year, the school educated 330 students across 18 class groups. Staffing included 44 teachers, assistants, and administrative staff, as well as 5 duty parents per Saturday. ## 2.2 School Fees Fees for the academic year 2024/2025 were: - £430 for one child - £690 for two children - £850 for three or more children Page 2 /16 Registered Charity number: 1163462 Polish Saturda School in Crawle y y A textbook fee between £10 and £35 per child was also collected, depending on textbooks. Pupils may be excused from payment in cases of financial hardship, upon written request and trustee approval. ## 2 .3 Administrative Support An administrative assistant supports the headteacher and trustees with administrative duties and assists in organising school events. ## 2.4 School Facilities The school operates from St Wilfrid’s School in Crawley, which is hired every Saturday from September to June. Teaching facilities include classrooms and a sports hall. ## 2.5 School Events Key events and extracurricular activities held during the year included: - National Reading Day - Independence Day Assembly - Polish Constitution Day (3rd May) - Religious holiday celebrations (e.g., Christmas, Nativity and Easter) - Polish Heritage Days 2025 under the theme: _“1025th Anniversary of the Coronation of Bolesław Chrobry – Following the Footsteps of Our History.”_ The event took place on 7 June 2025 at St Wilfrid’s Catholic School in Crawley. The aim of the event was to promote knowledge about the origins of the Polish state, strengthen historical awareness, and integrate the local community. The programme included a variety of educational and cultural activities for children and families, including: a historical trail with information boards and quizzes, crown-making workshops and a coronation reenactment, an outdoor game “Trail of Kings”, a historical theatre performance, calligraphy workshops using quill pens, competitions, a raffle, and a children’s play area. The event attracted significant interest and exceeded expectations in terms of attendance. It brought together both families connected with the school and members of the wider community. The project fully met its objectives and, in terms of participation and community engagement, exceeded initial assumptions. Public Benefit and Community Impact The event had a strong educational, social, and promotional impact. It enabled children growing up in a bilingual environment to learn about key events in Polish history in an engaging and accessible way. Adult participants highlighted the unique nature of the event, which combined historical education with a sense of community, celebration, and pride in Polish heritage. The Page 3 /16 Registered Charity number: 1163462 Polish Saturda School in Crawle y y festival also activated parents and local partners, who actively contributed to organising stalls, decorations, and refreshments. The event strengthened the image of the Polish community as active, organised, and committed to preserving cultural values. Overall, the event was received very positively by the local community. Additional Information The event received media coverage and was documented photographically. It was promoted in the school’s social media channels and website, as well as through TVP Polonia. A promotional video was also produced. Parents and teachers were actively involved as co-organisers, supporting the delivery of workshops and historical activity stations. School competitions These events not only enriched students' cultural education but also strengthened schoolcommunity ties and promoted integration. ## 3. Financial Overview ## 3.1 Financial Stability The school remains financially stable and carefully manages its budget through: - Tuition and textbook fees - Grants from the Polish Government - Fundraising events organised by the Parents’ Committee (e.g. cake and coffee sales) Each income stream is monitored monthly against budget forecasts to ensure we maintain sufficient reserves and can continue investing in our pupils’ education. ## 3.2 Grants and Donations Financial support was received from: - Wspólnota Polska, Eurekot, Wolność i Demokracja fundations These funds contributed to school resources, event organisation, and psychological support for children. ## 3.3 Expenditure Summary Major areas of expenditure included: - Staff salaries - School supplies and resources - Facility rental - Psychological services - Speech therapy - Staff training - Insurance and operational costs Page 4 /16 Registered Charity number: 1163462 Polish Saturda School in Crawle y y ## 4. Governance and Management ## 4.1 Structure and Leadership The school is managed by the Board of Trustees, which is responsible for financial oversight, strategic planning, and compliance with UK charity law. Trustees work closely with the headteacher and deputies. ## 4.2 Headteacher Role The headteacher oversees daily operations, curriculum delivery, staffing, safeguarding, and school community engagement. ## 4.3 Meetings The Board of Trustees meets regularly to review school performance, discuss improvements, and address key issues. ## 4.4 Trustee Recruitment and Training The Board seeks trustees with diverse expertise and commitment to the school’s mission. Vacancies are advertised within the school community. New trustees undergo induction and are encouraged to attend training workshops. ## 5. Risk Management The school monitors and manages risks, including: - Governance: Limited availability of trustees and volunteers may impact the school’s growth and development. - Financial: The school relies on tuition fees and grants. While government support is appreciated, it is not guaranteed and cannot form the basis of annual planning. - Operational: Ensuring compliance with safeguarding, health and safety, and data protection regulations. - Curriculum: Changes in GCSE and A-level exam structures (e.g., AQA updates) require teacher training and adaptation. ## 6. Strategic Priorities and Future Plans - Recruit additional teachers and support staff to meet growing student needs - Continue to adapt curriculum and teaching methods for children born in the UK with English as their first language (ongoing) - Maintain staff development through training on new exam specifications and inclusive teaching (2025–2026) - Expand partnerships with local schools and organisations to promote Polish culture - Organise additional student events and improve school visibility in the community - Promote a healthy lifestyle Page 5 /16 Registered Charity number: 1163462 Polish Saturda School in Crawle y y ## 7. Acknowledgements The Trustees would like to express their sincere thanks to all teachers, assistants, volunteers, parents, and donors who have supported the school throughout the year. Special appreciation goes to our partner organisations, funders, and the local community for their invaluable contributions. ## 8. Declaration This report was approved by the Board of Trustees of the Polish Saturday School in Crawley and is submitted in accordance with the Charity Commission’s reporting requirements. ## CONTACT DETAILS Addresses: Polish Saturday School, CCVS, Gleneagles Court, Brighton Rd, Crawley RH10 6AD A place where we have lessons on Saturdays: St Wilfrid’s Catholic School, Old Horsham Road, Crawley, RH11 8PG Website www.szkolawcrawley.org e-mail: szkola@szkolawcrawley.org Registered Charity No: 1163462 Page 6 /16 Registered Charity number: 1163462 Recel ts and pa ments accounts CC16a from To Section A Receipts and payments Unr••irtct•d fvnd* fvnd• lund• T¢xal fi•nd• A1 R•c•l 1)417• 101,137 IDI frLvn 12.•27 12.•27 7.11Q 7.110 4•1 WRC JRS to ARJ 171811 1JlmJ Tot•lrKdpts 141,16) 120MIJ 17.M4 21.17J 411 t.•14 141 27• •70 2,124 1,1)7 1.711 1.137 1110 j.iio L&P Sub ioi•I 14&J•J .Jyi 1YiI,7 • t*bl• Sub lot•1 1.211 146,J6J 121A61 Il•t olr•c*trfp•ym•ntsl . 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