Polish Saturda School in Crawle y y ## **Report of the trustees for the year ending 30 June** ## **2021** The Trustees of The Polish Saturday School in Crawley present their annual report and audited accounts for the year ended 30 June 2021 and confirm they comply with the requirements of the Charities Act 2011. Registered Charity number: 1163462 Page 1/16 Polish Saturda School in Crawle y y ## **1. OUR OBJECTS** The objects of the School are the advancement of education for the public benefit of the Polish language, culture, tradition, and heritage. We aim to provide education and to integrate into the local cultural environment and British society. **----- Start of picture text -----**
1.1 The advancement of education
Our key objectives for the year included:
Plan Action
• to sort out the administrative Reviewing the school’s policies and
aspects of the organization procedures.
Updating of documentation in the
school’s paper files and on the
website.
Induction of the GDPR policies and
documentation.
• to improve the health and safety Nominating Health & Safety officers
of students and updating the H&S policy.
Controlling and planning in advance
the duty parents’ responsibilities.
Reminding St Wilfrid’s facilities
manager about the fire evacuation
drill.
• to provide resources and materials Buying the crafts, exercise books,
and school equipment needed in the
school’s groups.
• to add Polish GCSE and AS-level to Preparing the students for Polish
the curriculum options. GCSE (16 students).
Preparing GCSE teacher for the new
exam’s specifications.
• to enhance and improve the co- Using the course books and teaching
curricular provision for pupils sources recommended by
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Registered Charity number: 1163462 Page 2/16 Polish Saturda School in Crawle y y **----- Start of picture text -----**
The Ministry of National Education
and the educational organizations.
• to build up a Polish book collection Buying new books is recommended
or Polish books translated into English to read to children and by children.
and to run the classroom’s libraries.
• to deliver to the staff and Participating on a regular basis in
volunteer opportunity to participate the online training on Tuesdays &
in the training and courses Wednesdays organized by ‘The
• to cover the cost of training for Polish Teachers’ Club’ (Klub
Trustees and Staff Nauczyciela –
As well as in individual trainings with
professionals (ODN, ORPEG,
Wspólnota Polska)
• to support the children with Give the children additional learning
learning difficulties. support if they need it after normal
• to provide the psychological care classes.
for pupils and their families Organizing the 1:1 sessions with the
psychologist every time when is
required by students, parents, or
staff. Only until When we had to
stop due to National Lockdown we
were organizing teacher-students
meetings online to support students’
wellbeing.
Advising and encouraging staff and
students to take part in online
psychologist sessions.
• to celebrate the national days 1 [st] November – remembering of
Polish citizens who died in the local
area, especially the Polish Olympic,
Mr Jerzy Braun (we take care of his
grave), visiting the cemetery and
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Registered Charity number: 1163462 Page 3/16 ## Polish Saturda School in Crawle y y **----- Start of picture text -----**
Memorial places.
11 [th] November (Remembering Day)
Special
1 [st] -3 [rd] May (The Days of the Polish
Flag, The Constitution, and the Poles
living abroad – Polish Heritage Days)
were celebrated.
• to celebrate the most important Celebrating the 102 [th] anniversary of
calendar events Poland’s Independence (November
2020) – the school assembly
couldn’t take place due to National
Lock Down.
• to celebrate and spread the Special Wojtek remembering lessons
information of the School’s mascot – and competitions.
Wojtek the Soldier Bear and the Giving the mascot of Wojtek to
Polish soldiers who fought during the preschool children.
2WW
• to participate in some co-curricular The school’s/groups competitions
within polish schools. Such as:
activities and competitions
*The first online tournament of the
IPN Independent Game.
* The 1st World Polonia Wojtek
Teddy Bear Tournament
*The "Word of Poland" recitation
competition.
* In the 2nd Remote Olympiad of
Polish Schools.
* In the competition for the best
Christmas decorations organized by
Poland Street in cooperation with
the Embassy of the Republic of
Poland in London
* In the international literary and art
competition on the occasion of the
International, Mother Language Day
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Registered Charity number: 1163462 Page 4/16 Polish Saturda School in Crawle y y 2021 “Proverbs are the wisdom of the nation”. • to involve some parents, including Fire Marshal trustees to other roles and duties First Aiders Leader ## **1.2 Integration** **A.** into the local cultural environment Facilitate partnerships with external institutions to build children’s confidence and allow them to learn new skills. **B.** into British society **----- Start of picture text -----**
Our key objectives for the year included:
Plan Action
• to integrate the Boarding Trustees Staff and Trustees meetings.
and the teaching staff The end of the school year party for
Staff, Trustees, and Families couldn’t
take place in connection with
government recommendations and
introduced restrictions to avoid the
spreading of covid 19.
• to assist Polish children and their Giving the children and parents
families arriving in the area to advice on where to find some public
integrate into a new environment services, schools etc.
• to assist the children to recognize The School’s ID to Polish children
their status as the students of the living abroad – the project of the
Polish supplementary school President of the Republic of Poland
• to assist the teachers to recognize The School’s ID to Polish teachers
their qualifications as the teachers working abroad in the Polish
of the supplementary school abroad supplementary schools – the project
of the President of the Republic of
Poland
Joining Zwiazek Nauczycielstwa
Polskiego za Granica
• to cooperate with the Polish Common organization and
scouts’ organization participation at some special events.
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Registered Charity number: 1163462 Page 5/16 Polish Saturda School in Crawle y y **----- Start of picture text -----**
Our students who are scouts take
part in practical voluntary service in
the local community.
• to develop the co-operation with Building relationships with Polish
local authorities and organizations Scouts, Groups Advisor (Crawley
Community & Voluntary Service)
Building relantionships with Crawley
Diverse organization
• to play our part in the life of our Updating the school’s website and
local community through our school Facebook page to make it the
community access and service mainstream of ongoing information.
programs To be active on the Facebook
parents group.
To spread the urgent and the most
important information through the
mobile and e-mails.
To collect the signed Code of
Conduct for Parents to avoid some
prohibited behavior in the school
area and to keep financial fluency.
• to improve the ways of sending Open event at the beginning of the
information to parents year was canceled as per
restrictions due to Covid-19
spreading. Information was sent via
e-mail.
• to promote the Polish Culture and
Heritage to other nations
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Registered Charity number: 1163462 Page 6/16 Polish Saturda School in Crawle y y ## **2. REVIEW OF ACTIVITIES AND FEES** ## **2.1. Pupils and staff numbers** Our educational activities are carried out through our Preschool classes, Primary classes and Secondary classes. The popularity of the school has been demonstrated in the strong demand for places and the provision of additional classes for preschool children. The number of pupils in the children’s classes reached 304 students. The number of staff was 35 teachers including classrooms assistants. We also had 4 duty parents. ## **2.2. The fees** ## **Family discounts policy** To underline the value we place on continuity for families, we offer discounts where parents have more than one child at the School. ## **Our fees for the 2020/2021 year were:** £360 per one child, £580 per two or £700 per three children or more . ## **We also had the fees:** **Enrolment Fee** - £10 required to enrol on an official register. Paid once. Not refundable in a case of leaving the school. **Textbooks Fee** - the school orders the textbooks behalf of students and parents repay the cost which is from £15 to £30 (depends on the group). ## **2.3. Access and Assistance** It is important to us that access to the education we offer is not restricted to those who can afford our fees. Parents who have any problems with payments are asked to submit a written request to trustees for postponement of monthly payment or a total exemption. We make every effort to assist parents on limited budgets. Registered Charity number: 1163462 Page 7/16 Polish Saturda School in Crawle y y ## **3.OUR FINANCES** ## **3.1. The financial strategy** The Trustees are continuing their strategy of deploying all net incoming resources to investing in the educational purposes. As a charity the parents of our pupils have the assurance that all the income of the School must be applied for educational purposes. As an educational charity we enjoy tax exemption on our educational activities and on our investment income and gains provided these are applied for our charitable aims. We pay tax as an employer through the national insurance contributions we make. The school is mainly financed directly by parents and the Polish Government. ## **3.2 Reserves and Financial Health** The Trustees regularly review the finances, budgets and spend against budget together with a monthly cash flow analysis as part of the effective stewardship of the School. ## **3.3. The financial report** Total funds: £86,680, including unrestricted funds £63,226 and restricted funds £23,453. Total spending: £88,498 We have huge financial support from Polish and British organizations: Stowarzyszenie Wspólnota Polska (Senat RP): £2.100. ## **You will find details of the financial report in a separate attachment.** Registered Charity number: 1163462 Page 8/16 Polish Saturda School in Crawle y y ## **4. STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **4.1. Role Of School Trustees** Polish Saturday School in Crawley is run by a board of volunteer parents whose children attend the school. They are trustees of the School. Holding the roles of trustees they are involved in most of the decision-making. Our charity trustees are responsible for the overall management and control of The Polish Saturday School in Crawley. Being a school trustee is an interesting and rewarding way of becoming involved in school life. ## **4.2.The Trustees Meetings** Trustees meet regularly. During the 2020/2021 school year trustees had 2 meetings in the face. ## **4.3. No Benefits for Trustees** All trustees give of their time freely and no remuneration or expenses were paid in the year. No Trustee or person connected with a Trustee received any benefit from the school's budget. ## **4.4. Trustees Recruitment and Training** The Governing body requires breadth and depth of experience to carry out its duties effectively and efficiently. When recruiting new trustees the important attribute is a passion for the work of our Schools and an understanding of education as a holistic and rounded experience of personal growth. We advertise straight to school parents for new trustees. We had two trustees who resigned during the last two school years for personal or work-related reasons. Registered Charity number: 1163462 Page 9/16 Polish Saturda School in Crawle y y ## **4.5. Key management personnel** The Trustees consider that they, together with the Headteacher and the Deputy comprise the Key Management Personnel. The Trustees give the pay and remuneration of the Head Teachers, Deputy, Teachers, and all paid staff is set by the Finance Committee and is kept under annual review. ## **A number of criteria are used in setting pay:** - nature of the role and responsibilities - competitor salaries in the area - the sector average salary for comparable positions - trends in pay in recent years. Clear pay system in the School has affected the ease of recruitment to certain roles. The Trustees can pay higher salaries or refund costs for exceptional candidates where this is in the interest of the School. All financial aspects comply with the law and employing rules. ## **4.6. Organizational Management** The Trustees determine the general policy of the School. The day-to-day running of the School is delegated to the Head, supported by Deputy and senior staff. The Headteacher undertakes the key leadership role of overseeing educational and administrative functions in consultation with the Deputy and senior staff. The day-to-day administration of the School is undertaken within the policies and procedures approved by the Trustees which provide for only significant expenditure decisions and major capital projects to be referred to the Trustees for prior approval. The Head oversees the recruitment of all educational staff. The Trustees oversee the recruitment of administrative and non-teaching support staff like duty parents. The Head and Deputy are invited to attend Trustees’ meetings. Registered Charity number: 1163462 Page 10/16 Polish Saturday School in Crawley Registered Charity number.. 1163462 Page 11116 Polish Saturda School in Crawle y y ## **5. RISK MANAGEMENT** The Trustees are responsible for overseeing the risks faced by the School. Detailed considerations of risk are delegated to the Headteacher and Senior Management of the School. Risks are identified and assessed and controls are established throughout the year. A formal review of the charity’s risk management processes is undertaken on an annual basis. Risk is managed under the headings of financial sustainability, school safety, student welfare, employment, school trips, events, and community access. ## **The main risks that the Trustees have identified and the plans to manage those risks are:** **1. Governance.** The trustee board is lacking relevant skills and time to ‘do more. Trustees need to consider their effort and possibilities. **2. Money.** Our ability to continue is reliant on pupil fees and the ability to pay bills as they fall due. We operate on a low level of reserves. This risk is managed by marketing activity and active cash-flow management. The school has an additional source of funding every year which is The Polish Government grant but we never can be sure whether we receive it or the amount of donation so we cannot include this funding in the school income. It can be a reserve for some extra activities or projects. **3. Reputation.** The School’s success is built on its reputation for the education and well-being of our pupils. We manage this risk through safeguarding policies, staff recruitment policies, and active identification and resolution of health and safety-related issues. Registered Charity number: 1163462 Page 12/16 Polish Saturda School in Crawle y y **4. Curriculum.** Educational excellence requires the most able teachers with state-of-the-art facilities to deliver the curriculum to able students. We manage this risk by offering salaries paid to the teaching staff. We also constantly looking for the best teachers and assistants in the community. AQA has introduced the changes in the Polish GCSE and A-level exams. So we need to adapt our teaching to the new Specifications. **5. Staff.** We find problems with finding enough qualified teachers, especially when some members of staff need a break because of maternity or life’s changes. We keep the permanent recruitment. **6. Venue.** We use St Wilfrid’s premises but sometimes some complaints occur, which can destroy the relationship between us and the St Wilfrid’s School’s management. We try to compromise in difficult situations. ## **7. Rotation of students.** Through the risk management processes established for the School, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognized that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed. Registered Charity number: 1163462 Page 13/16 Polish Saturda School in Crawle y y ## **6. FUTURE PLANS** ## **6.1. The strategies of the School Maintaining** The Trustees intend to continue their current strategies of maintaining the School’s position by investing to provide high-quality education for our pupils. The Headteacher continues to review the curriculum to ensure that the educational qualifications remain appropriate for our pupils’ development. ## **6.2. Financial plans** Our future plans will be financed primarily from fee income. The funds from Polish Government will be limited so we need to apply for some funds and grants offered by the educational organizations or local authorities. The Trustees have prepared the Budget for the school year 2020/2021. ## **6.3. Key Objectives For The School Year 2020/2021** - to recruit more qualified teachers We constantly feel a lack of teachers. Even if we recruited some new staff during the school year, some teachers leave the school because of their everyday duties, mainly other jobs. Many teachers referred offs on some Saturdays so we need to recruit some supply teachers. - to take care of the teacher’s qualifications The profile of students is changing. We have mostly students who were born in the UK and whose first language is English. It affects the methods of learning and demands some new knowledge, flexibility, and abilities from teachers. We need to support them by organizing more training and professional courses. - to update the school’s website We are working on our school website. - to manage the school’s data Registered Charity number: 1163462 Page 14/16 Polish Saturda School in Crawle y y The school's data is quite a big problem to us, especially management of recruitment and financial aspects. We will look for the best solutions and we will take a few administration steps to resolve those problems. ## • to control the school’s budget monthly We plan to have an eye on the group’s expenses and the school’s budget every month to make sure we have a balance between the income and the expenditure. ## **7. THE CHARITY TRUSTEES** New Trustees are appointed by the existing Board of Trustees. From July 2020 to June 2010 we had 4 trustees: Mrs Joanna Krupa Mrs Zaneta Tofil Mr Andrzej Skulski Mrs Kamila Zalewska ## **CONTACT DETAILS** ## **Addresses:** Polish Saturday School, CCVS, Gleneagles Court, Brighton Rd, Crawley RH10 6AD ## **Place where we have lessons:** St Wilfrid’s Catholic School, Old Horsham Road, Crawley, RH11 8PG Website www.szkolawcrawley.org Registered Charity No: 1163462 Registered Charity number: 1163462 Page 15/16 ||~|Receipts and payments accounts
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•|||| |A6 Cashfund•lastyearand||2,469|||||•||,|||,| |_Cash_funds_thlsyearend_||,|||||||25,695|||,| Independent examiner's report to the trustees of "Polish Saturday School in Crawley Charity no: 1163462 I report on the accounts of the Trust forthe year ended 30June 2021, which are set out on pages 1 to2. Respertlve responslbllttles of trustees and examlner The charty's trustees are responsible for the preparation of the accounts. The charity's trustee5 considerthat an audrt is not required for this year under settion 144121 of the Charftles Art 2011 Ithe 2011 Artl and that an independent examination Is needed. It is my ￿spOnsibl1￿t0'. l. Examine the accounts under sectlon 145 otthe 2011 Act: to follow the procedu￿$ laid down in the general Directions given by the Charity Commission under sett￿n 14515llbl of the 2011 Art; and to state whether parti¢ukr matters have come to my attent￿n. Basis of Independent examlner's ￿POrt My examination was carried out in accordan￿ with the general Dire¢tlDns given by the Charity Commission. An exarninat￿n includes a review of the accounting ￿cordS kept ty the charity and a Compar￿on of the accounts presented with those records. It akn includes consideration of any unusual items or dtsclosures in the atcounts, and seeking explan*￿n5 from you as trustees Concerning any suth matters. The procedures undertaken do not provide all the evidence that woukl be required in an audit and consequentiy no opinion is given as to whetherthe accounts present a *rue and fair view and the ￿pOrt 15 limited to those matters Set out in the statement below. Independent examlner's statement In connertion with my eXaminat￿n. no matter ha5 come to rny attention: 11) whrch gives me reasonable cause to belwe that in any material respect the requirements: to keep accounting records in accordance with Sett￿n 130 of the 2011 Act. and to prepare accounts which accord wtth the accounting records and comply with the accounting requirements of the 2011 Art have not been met; 121 to which, in my opinion. attention should be drdwn in orderto enable a proper understanding of the accounts to be reached. Name: Relevant professional qualifDtton or body. g/6f /KA Address: 210 CA LA Date-