2023-10-31-accounts - UK Boston Terrier Rescue

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

UK Boston Terrier Rescue

October 31[st] 2023

1163435 3,4 & 5

On accounts for the year ended Charity no (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/ 2023.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed:

Date:

16.05.24

October 2018

IER

Name:

Karen Burrows

Relevant professional qualification(s) or body (if any):

Senior Lecturer/Associate Professor University of Lincoln Delivers Finance and Accounting from Level 4 to Level 7

Address:

5 Allington Drive

Great Coates, Grimsby

DN37 9FF

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

	Charity Name UK Boston Terrier Re	scue	scue	o (if any) 163435	CC16a
		Receipts and payments accounts
	For the period from	Period start date 1st Nov 2022	To	Period end date 31st Oct 2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 22,584 31,586 21,975 14,112 - - - - 90,257	Restricted funds to the nearest £ - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - -	Total funds to the nearest £ 22,584 31,586 21,975 14,112 - - - - 90,257	Last year to the nearest £
Adoption Fees	22,584	-	-	22,584	12,298
Fundraising Activities Donations	31,586	-	-	31,586	29,907
	21,975	-	-	21,975	23,621
Sales	14,112	-	-	14,112	10,378
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	90,257	-	-	90,257	76,204

October 2018

IER

A2 Asset and investment sales, (see table).
	-		-	-	-
	-		-	-	-		-
*Sub total*	-		-	-	-		-

							76,20
*Total receipts*		90,257	-	-	90,257		4
A3 Payments
Vet Payments & Rescue Costs		55,930	-	-	55,930		69,600
Transport & Travel		4,496	-	-	4,496		2,112
Printing Stationery Postage Admin	2,912		-	-	2,912		1,912
Expenditure for Fundraising		4,659	-	-	4,659		3,776
Insurance	580		-	-	580		575
Purchases for Resale	1,816		-	-	1,816		228
					-		-
Charges	-	1,000	-	-	1,000		350
	-		-	-	-		-
	-		-	-	-		-
*Sub total*
		69,393	-	-	69,393		77,853

A4 Asset and investment purchases, (see
table)
	-		-	-	-
	-		-	-	-
*Sub total*
	-		-	-	-		-

*Total payments*		69,393	-	-	69,393		77,85 3

*Net of receipts/(payments)*						20,8	20,86
		20,864	-	-		64	4
A5 Transfers between funds
		-	-	-	-		-
A6 Cash funds last year end							38,34
		36,699	-	-	36,699		8
*Cash funds this year end*							59,21
		57,563	-	-	57,563		2

----- Start of picture text -----
Section B Statement of assets and liabilities at the end of the period
----- End of picture text -----

----- Start of picture text -----
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds HSBC
-
54,657 -
Paypal
-
2,906 -
-
- -
Total cash funds -
57,563 -
(agree balances with receipts and
payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
to nearest £ to nearest £ to nearest £
Details
B2 Other monetary assets -
- -
-
- -
-
- -
-
- -
----- End of picture text -----

October 2018

IER

-		-		-
-		-		-

Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Print N	Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - ame Rourke	Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Simon O'	Rourke	4th March 2024

October 2018

IER

UK BOSTON TERRIER RESCUE

ANNUAL GENERAL MEETING (AGM) MINUTES 6[th] February 2024 - Online at 7pm

Present:

Anne Robinson (Chair) Beth Bartlett (Secretary) Simon O’Rourke (Treasurer) Moira Mosley (Trustee) Rose Hunt (Trustee) Emma Swift Jason Swift Amy (and baby Frankie) Read Susan Davies Steve Barnes Lara Chaplin

October 2018

IER

Emi Richards Amanda Donaghy Anne M Rere Amy Read Valerie Forster Mick Squires Mark Pearson

Apologies: Michelle Payne Abby Davis

AGENDA ITEMS:

Minute of previous AGM – confirmed as true and accurate by Trustees present.

1.Chair’s Report – Anne Robinson

Anne welcomed and thanked all for attending the AGM of 2024 and apologised for the technical difficulties delaying the AGM start time.

Anne explained the AGM has been brought forward to enable us to sign off accounts in preparation for grant funding. All future AGMs will be at the beginning of the calendar year.

Anne thanked everyone, all trustees and volunteers without whom the rescue couldn’t function, with special thanks to Emma Swift for managing our Instagram account and really raising the rescue’s profile on there, Christine Klein for managing the website and Rose Hunt’s amazing fundraising efforts.

Anne would like to reapply to the Association of Dogs and Cats Home for accreditation but they have strict guidelines for policies and procedures and we currently don’t meet these; further work will be done to ensure our policies do and we will then reapply.

We have, as always, a shortage of dog free fosterers and these are urgently required, especially as fosterers do adopt, or we will have to turn dogs away; further appeals will be made.

UKBTR is going to Crufts this year. We will have a rescue stand on the utility and toy dogs’ day so please come and say hello!

The joint rescue rally with Boxer Rescue takes place 24-27 May 2024 at Victoria Farm in Lutterworth. This will be advertised soon following a planned meeting with Beth, Lara and Rose to discuss how best to structure to attract more day visitors; camping is limited to 12 electric hook-ups although non-electric pitches will also be available.

2.Treasurer Report - Simon O’Rourke

- See summary of accounts 2022/2023 below

Please remember that these accounts are for the period 1st Nov 2022 until 31st Oct 2023.

Simon shared his screen so that all could see the accounts.

The overall impact of the year on our funds was a net increase of approximately £5,000.00 – a big increase in expenditure was offset by a larger rise in income. We have seen an increase in adoption fees.

October 2018

IER

Our bank balance remains healthy. Our biggest costs have been travel and transport and there has been an increase in administrative costs; this has largely been due to increased stationary/postage costs but as we have bought (and sold) more merchandise than in previous years and still hold stock, these costs should decrease in time. Additionally, with the accounts being early this year there will be a bigger gap so we will need to do the AGM at the same time next year.

Simon encouraged people to donate via Wonderful wherever possible (including when people donate back winnings from our various draws), as they also automatically sort our charity Gift Aid, and Rose will promote this. Wonderful cannot be used for adoptions fees or anything where the donator is receiving anything in return (eg. purchases of merchandise).

Simon advised Rose had raised concerns that financial protection only covers £85,000 in a bank account and in light of our rising bank balance, said discussions have taken place regarding whether to carry a lower balance in the bank account and transfer additional funds into an account that earns interest. It was agreed that £40,000 would be kept in the current account. Mark Pearson questioned whether it needed to be this much and Simon advised that this would be reviewed and lowered if possible/appropriate. Simon also plans to research alternative banks as we are currently being charged £5.00/month for the rescue’s current account with HSBC with no recognition that we are a charity; there were no objections to this.

Steve Barnes asked what checks are in place regarding the bank account and Simon confirmed that although no counter signature is required for transactions, all trustees have access to the account (as will all new trustees) and question any transactions they are not clear on, and that in regard to cash donations handled by the trustees, such as proceeds from the annual rally, they are always checked, counted and agreed by two trustees. Steve also asked if we use an accounting package and Simon advised that as the accounts are relatively straightforward, a spreadsheet has sufficed to date but would use one in the future if needed.

Simon thanked Lara and her Coventry University students for once again fundraising for the rescue, and there is fundraising event on 14[th] February 2024 at the university if anyone is in the area and wants to attend.

Simon also thanked GusDog and team for the balls draw and Karen Dean for once again auditing our accounts for us free of charge.

3.Election of Committee

Anne proposed that the following Trustees are re-elected:

Simon O’Rourke (Treasurer) Moira Mosley Beth Bartlett (Secretary) Anne Robinson (Chair) Rose Hunt (Fundraising)

Anne proposed the election of the following as new Trustees: Emi Richards Emma Swift Abby Davis Michelle Payne

No objections raised – all appointed as above.

4.Rehoming Report – Anne Robinson

Anne advised that this will be taken over by Emma Swift next year as the new Rehoming Co-ordinator Trustee.

Within the financial year Nov 22 to Oct 23, we saw 31 dogs surrendered into the rescue, which is 19 fewer than the previous financial year. We continue to see dogs being surrendered for a variety of reasons, including aggression, change in personal circumstances and financial costs.

October 2018

IER 7

Anne thanked our fosterers, especially those who fostered two of our most challenging dogs, Jake and Oreo, both of whom came form other rescues following failed adoptions there. We have, unfortunately, had to become stricter about the dogs we will take in, particularly those that have shown human aggression, both for safety and insurance reasons, nothwithstanding the struggle to then find the suitable homes.

We have 1 dog, Stan, in Sanctuary who is now ready for a home but will need a very specific one as per advice from Joy at the Sanctuary.

We are still busy with surrenders, although not all go ahead. Some people change their minds and this can be time consuming. Straight to adoption remains an option but generally only for our dogs without issues, and this frees up more fosterers.

We now have an exclusive rehoming team; Emma Bell, Emma and Jason Swift, Emi Richards and Abby Davis and we recently welcomed Kate to the team. Tina has taken a step back for now due to personal reasons.

We have Foster and Transport Co-ordinator roles to be filled by Michelle Payne and Abby Davis respectively.

Anne thanked all our volunteers again, with special thanks to Mick Squires for all his help with transport and dog assessments, and our behaviourists for their telephone advice to fosterers and potential surrenders.

5.Fundraising Report – Rose Hunt

Rose reported that 2023 has been a very busy year and we have had great and varied support, including ‘Grampian Lights’; Halloween and Christmas lights put up on Gail and Robert Milton, raising over £300 for the rescue. They’ve confirmed they’ll be doing it again this year so thank you. Also various dog meet ups where collections are taken, a marathon, dog shows, cakes and crats via people’s work etc.

Web sales have been fantastic, raising nearly £5,000. The most popular item has been trolley tokens, much to Anne’s annoyance as she said they wouldn’t sell! Calendars have proved very popular again, with nearly 200 sold, so a big thank you to Amy Read. We sold half our stock of dog advent calendars and Christmas cards so remaining stock will be on sale again this Christmas. The revenue versus expenditure ratio should therefore improve. We also have some Valentine’s Day cards for sale.

Rose thanked GusDog (now retired) and Link for the Teddy draw, and Pablo and Remy for the balls draws. Pablo and Remy are hanging up their balls due to lack of interest on their part and Kate’s dog Freya is taking up the reins, with plans in progress to wing the balls over to her.

The auction has gone from strength to strength, with donations and thus revenue up 36% / £7,000 on last year, so a big thank you to all of auction supporters.

Our raffles have gone well too; items have included a dog bed, BT statue and an amazing felted BT gifted by Yuka Penny Felting, the latter of which raised almost £1,000 alone.

Rose thanked Chrissy, Amy and Emma for the website and social media presence, with Instagram following going up by 25%.

6.Any Other Business

Amy Read was nominated at the social secretary, with the hope to organise more social events for the trustees and volunteers.

Rose –has made new banners for Crufts that contain the Wonderful QR code. It’s the rescue’s 10[th] birthday on 5[th] October 2024; thoughts will be given to organising some events. Amy Read sad she might have an idea……

Beth thanked Anne for all her work as the backbone of the rescue.

October 2018

IER

The next AGM date is TBC.

Thank you to all who have attended, meeting closed.

UK Boston Terrier Provisional Accounts 2022/23				2021/22

	Bank Acc	Paypal Acc	CC16	CC16

Adopton Fees	21084	1500	22584	12298

FundraisingActvites	21444	10142	31586	29907

Donatons	5467	16508	21975	23621

Sales	3234	10878	14112	10378



Total Income	51229	39028	90257	76204



Vet Payments & Rescue Costs	(41,818.00)	(14,112.00)	(55,930.00)	(69,600.00)

Transport & Travel	(2,606.00)	(1,890.00)	(4,496.00)	(2,112.00)

PrintngStatoneryPostage Admin	(2,912.00)		(2,912.00)	(1,912.00)

October 2018

IER


Expenditure for Fundraising	(4,659.00)	0.00	(4,659.00)	(3,776.00)

Insurance	(580.00)	0.00	(580.00)	(575.00)

Purchases for Resale	(1,816.00)		(1,816.00)	(228.00)

Charges		1,000.00	1,000.00	350.00

Adjustments			0

Transfer	21200	(21,200)	0


	(33,191)	(36,202)	(69,393)	(77,853)

Net Income	18,038	2,826	20,864	(1,649)


Funds brought forward	36619	80	36699	38348

Net receipts	18,038	2,826	20,864	20,864

Funds carried forward	54,657	2,906	57563	59212


HSBC			54,657	36619
Paypal			2,906	80

			57,563	36699

Paypal

Opening Balance		80

Adopton Fees		1500
Donatons		16508
Sales		10878
Aucton		4678
Rafes		1585
Misc inc Sales		3879
Adj		1000
Charges		0

Other outgoings
Purchases
Services vets		-14112
Misc expenses
Travel		-1890
Transfers		-21200

October 2018

IER

ClosingBalance		2906

closingbalance		2906

Bank	Bank
Start Bal	36619
Draw Income	14445
Donatons	5467
Fundraising	6599
Aucton	400
Adopton Fees	21084
Vets Bills	-39883
Vet Bill Exp	-1935
Rescue Exp- Travel	-2606
Licences	-1814
Postage +printng	-2912
Insurance	-580
Rescue Exp- Misc	-2845
Purchases	-1816
Accounts
Sales	3234
Transfer	21200
Total	54657

End Balance	54657

October 2018

IER