## _Reports for APCM 2023_ 

## 6. **Electoral Roll Report 2023** – Jim Allen, Electoral Roll Officer 

At last year's APCM, the total number on the Electoral Roll stood at 121 parishioners. 

I have just completed the annual review, and can report that five more names have been added. Sadly one parishioner has passed away, and five have moved away, giving an aggregate figure of one less than last year. The new total, therefore, is 120. 

I remind the meeting that only those on the Electoral Roll may be nominated for election to the PCC, or to the Deanery, Diocesan or General Synods. 

In line with the Diocesan Data Protection Policy, the PCC is not permitted to share any personal data from the Electoral Roll with any individual or organisation, and the publicly-available list gives only the names on the Electoral Roll and no other personal details. 

## 7 **PCC SECRETARY’S REPORT** – Marian Nash 

The PCC met in the Douglas Lowe Room and on Zoom in hybrid meetings. Our thanks to Jean-Pierre Frossard and Mike Edis for facilitating this. The PCC Minutes are produced after each meeting and once they have been agreed at the following meeting, they are displayed at the back of the church. 

The dates for PCC and Standing Committee are normally published in January. Do let the PCC secretary know if you need to raise a matter. 

The date for next year’s APCM tbc. 

## 8 **ANNUAL REPORT & FINANCIAL REVIEW 2022** 

## **Background** 

The PCC of St Mary’s has the responsibility of co-ordinating with the incumbent in the whole mission of the Church.  This involves not only the ministry of St Mary’s Church in its parish, but also in the wider work of the Church in the Deanery of Woking and the Diocese of Guildford, and links with all other churches in and around Byfleet. 

The PCC operates through its regular meetings in alternate months, and through the work of its subcommittees and working groups. 

## **PCC Membership** 

Members are either “ex officio” or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. 

During 2022-23, the following served as members: 

Ex Officio: Incumbent: Rev. John McCabe 

Churchwardens: Mike Edis, Phil Way 

1 



_Reports for APCM 2023_ 

Deanery Synod Representative: Ralph Hales 

Elected Members: Jim Allen, Cllr Amanda Boote, Tom Calder, Jean Pierre Frossard, Sarah Frossard, Sally Hodson, Kate Weston Laver, Marian Nash, Nick Quin, Penny Weiss 

Co-opted members:  None 

The PCC met 6 times since the last APCM 

## **Sub Committees** 

_The Standing Committee_ is required by law and exists to transact the business of the PCC between meetings, and to prepare the agendas. They are Rev John McCabe, Jim Allen, Tom Calder, Mike Edis, Jean-Pierre Frossard, Sally Hodson, Phil Way. 

_The Property Management Committee_ exists to advise the PCC in all matters regarding the buildings: - the church, the church hall and the curacy. They are Jim Allen, Sally Hodson and Phil Way. All spending decisions are authorised by the PCC. 

## **Church Attendance** 

At the 2021 APCM the electoral role stood at 121. 

**Objectives and Activities** The aim of the PCC is to support the work of the Rector in promoting throughout the parish, the whole mission of the Church, pastoral, evangelical, social and ecumenical. 

Our Mission Statement: 

_Praying, loving, serving....._ 

## **Financial Review 2022 – Tom Calder, Treasurer** 

Summary: 

Following the challenges of the Coronavirus pandemic, 2022 has been a year where we have seen familiar activities resume although we are now impacted with rising inflation and general concerns about economic uncertainty. 

Despite this, we have managed to generate a small surplus for the year. 

The summary figures include: 

- Total income has increased to £128,408 from £125,884in 2021(up 2.0%) 

- Total expenditure has decreased to £123,614from £129,752in 2021(down4.7%) 

1 



_Reports for APCM 2023_ 

- We have an operating surplus of £4,794 incurred by our unrestricted and restricted activities 

- After adjustments for losses in investment values, we have a net surplus in 2022 of £149, down from a surplus of £1,116in 2021 

- This net surplus is split across our funds as follows (deficits are in brackets): Unrestricted: £(983); Restricted: £5,777; Endowment: £(4,636) 

I’d like to highlight the key areas that have impacted our results for the year: 

- Regular giving has reduced by £4,220 (8.6%) but plate collections have increased by £3,548 (108%). In addition to this, we have received income from fundraising and numerous donations including one of £5,000 

- Hall lettings have returned to normal, £24,531 up from £17,805 last year, although we have no kitchen income this year (2021 £6,370) 

- Repairs and renewals to the Church Hall and 118 Rectory Lane are £11,251 lower than last year when we undertook extensive repairs to both buildings. 

Looking ahead to 2023, we have two major challenges: the cost of our gas and electricity is going to rise considerably. We have benefitted from a three-year fixed rate deal that has now expired. We have agreed a new deal for the next three years and the rates are very much higher. Going forward, we shall be managing our finances with even closer justification for all non-essential costs. 

In addition to this, we shall be starting the work to replace the shingles on the Church spire: we have a fund of £9,763 with commitments for more money to come (grants and such like). This fund has been greatly enhanced by the superb fundraising efforts of many of you. Although this will be a major expense, we must start the work this year in order to qualify for some of the grant funding available. 

## **Unrestricted income and expenditure details:** 

Total receipts on unrestricted funds were £121,335(2021: £121,636) of which £66,505(2021: £62,936) was from voluntary income (giving, donations and appeals). The fee income from weddings and funerals (net of fees payable to the Diocese) was £9,686(2021: £6,957). 

The freehold house at 118 Rectory Lane has new tenants and was occupied for much of 2022, providing rental income of £12,109(2021: £12,063). There is a designated fund to ensure that a minimum of 10% of this is either spent or set aside for maintenance. This year the amount set aside is £1,211(2021: £1,206) which brings the balance on the fund to £5,725(2021: £4,514). There were no expenses for refurbishment in 2022 (2021: £3,084). 

There was expenditure of £107,036(2021: £107,759) spent from unrestricted funds to provide the Christian ministry from St Mary’s Church, including the contribution to the Guildford Diocese through the parish share of £69,948(2021: £65,413). This provides the stipends, pensions and housing for the clergy, as well as supporting the central team resources at Church House. 

## **Planned giving:** 

Planned giving is almost entirely through standing orders direct to the bank with a small number received in envelopes. This shows a decrease to £45,123(2021: £49,343), a fall of 3.6%compared to 2021. Gift Aid receipts were £8,750(2021: £9,113). This is slightly reduced due to reduced giving. 

1 



## _Reports for APCM 2023_ 

## **Church Hall:** 

As stated above, income from Church Hall lettings was £24,531(2021: £17,805). Although kitchen letting recommenced in 2020, it ceased throughout 2022 with no income at all (2021: £6,370). The hall is self-funding covering the general maintenance costs, utilities, and insurance and contributes towards administration costs. 

## **Unrestricted reserves:** 

The net result for the year was a deficit of £983 on unrestricted funds. This reduction in our reserves represents a significant improvement on the deficit of the previous year (2021: £4,900). As stated above, this is due to a lower level of costs particularly relating to property maintenance. Adding bank and deposit balances brought forward, the balances carried forward at 31 December 2022 on unrestricted funds totalled £25,991(2021: £26,974). 

## **Restricted income, expenditure and reserves details:** 

Restricted income for the year totalled £7,073 (2021: £4,248), being donations towards the steeple fund (£6,433), a new Churchyard fund (£500), bank interest (£20) and investment income attributable to restricted funds (£120).There was expenditure of £1,296 (2021: £3,215), being AV costs (£145) and LLM training (£1,151).The restricted funds balance at 31 December 2022 was £39,161 (2021: £33,384) and the main funds are: 

- AV/Sound System £15,010 

- Mrs Wickenden £4,841 

- Other Trust Funds: £4,726 

- Steeple Fund £9,763 

- LLM Training Fund £1,868 

- Hedge Fund: £1,613 

The balance is made up of a number of small funds. 

## **Charitable support and donations:** 

In spite of the challenges of 2022, St Mary's has continued to support four charities; Tearfund, Woking Hospice, the Children’s Society and St Michael’s Sheerwater. In 2022, £4,506 was set aside to be donated to these charities (2021: £6,000). 

Tom Calder, Treasurer 

## 8. ACCOUNTS 2022 AND INDEPENDENT FINANCIAL EXAMINER – Anthony Moore 

I have examined the accounting records kept by the charity and a comparison of those accounts presented with those records. It includes consideration of any unusual items or disclosures in the accounts, and seeking explanations concerning any such matters. 

1 



_Reports for APCM 2023_ 

In connection with my examination, no matters have come to my attention which give me reasonable cause to believe that in any material respect the requirements to keep accounting records or to prepare accounts which accord with these accounting records have not been met. 

14 April 2023 

## **9. REPORTS FROM CHURCH GROUPS** 

## **Alpha Report for the APCM – Rob Knee** 

Alpha has continued to be a blessing to our church life in 2022. We ran one course commencing after Christmas with a small group of committed attendees. All engaged well with the discussions and on this occasion the resultant impact was more to deepen the faith of those who already had a connection with the church rather than see any newcomers 'join the flock'. 

As usual the 'success' of Alpha is very much undergirded by prayer, so we sincerely thank all those who have prayed and continue to pray for Alpha; those of us who lead Alpha sense that spiritual support week by week. 

Following the end of Alpha we ran another Bible Course to which most of that Alpha cohort attended. This was a great course that inspired most to engage more deeply and regularly with God's word; even those only on the edge of faith. 

We are currently running yet another Alpha with just two people and whilst we would not normally offer Alpha to such a small group such was the eagerness of the couple to do the course that we felt led to continue and it is proving a real blessing to them. 

However, as I wrote last year, still the most pressing need is twofold: 

- More people to lead small groups - there is a hunger for more opportunities to meet together to look at God's word, pray and grow together however without new leaders we cannot feed this hunger 

- A clearer strategy for Alpha follow on (largely depends on the above bullet point) 

## **Post Alpha Further Study Groups** 

## **Tuesday Homegroup report – Rob Knee** 

This group formed after the first lockdown Alpha and has been meeting regularly, usually every other Tuesday at 7pm both in person above the hall in the flat as well as on Zoom. Since the last APCM we have gained new members from later Alpha's and the wider church family but still have space for a couple more. Each meeting is led by either Marian or Rob, allowing the group to discover the richness of God's word through a variety of third party studies. 

## **Post Alpha Thursday Study Group – Mike Edis** 

1 



## _Reports for APCM 2023_ 

An on-line study group has continued to "meet" on Zoom regularly on Thursday evenings. During the last year we have studied Christianity Explored's series on Mark's Gospel and Jeff Lucas' Friends Rediscovered. 7 members of our church have been attending this group - room for more when we resume in May. Contact Mike Edis for details. 

## **THURSDAY HOMEGROUP @ THE RUSTS – 2022** 

This Thursday group re-started our meetings after breaking for Christmas 2021, in February 2022. 

We finished our study of Samuel 2, and had hybrid meetings – some in person, and others on Zoom. 

This meeting format has continued for a variety of reasons and has meant that all 12 members are usually able to join in our fortnightly meetings. 

In Lent we had a meeting for Lent/Easter reflections, and then moved on to study Titus. (We decided we needed some New Testament study after spending the whole of 2021 in the Old Testament). 

The summer term ended with preparation for the Morning Worship for All service in August which we led. 

We started the Autumn term with a social gathering and were planning to then start The Good Book Company course – Contentment. After some discussion with the Rector, it was decided to move this course to early 2023, when it was also to be the sermon series. 

For October & November, we followed the course on the same themes as the sermons – Who God is? / The Power of God’s names. 

The meetings consist of coffee (for those attending in person) and chat to begin followed by the bible study and then a time of prayer and reflection to close. 

## **Churches Together – Byfleet, Sheerwater and District** - **Rev John McCabe** 

The year 2022-2023 has seen some noteworthy encouragments amidst a period of transition. This year the Churches of Byfleet Pyrford and West Byfleet and District have welcomed not only Sheerwater to our gatherings but also All Saints Woodham. Largely thanks to Rev Gillaine Holland, clergy have continued to meet on a regular basis. The illness of Catholic minister Alex Hill has been much felt, and it did not prove feasible to arrange the week of Christian Unity in January 2023. He continues to be in our prayers. Meanwhile the temporary appointment of Rev Keith Elford in West Byfleet has been much welcomed as has been the interim appointment for 4 years of Fr Roland Oliff to All Saints Woodham. 

Some highlights from the year just ended included a stunning Christmas Festival organised by St John’s West Byfleet, attracting over 35 Advent themed entries from local community contributors. Our warmest congratulations and thanks are due to Maureen Neville and Caroline Newland, who created the entry from St Mary’s Byfleet, a large-sized childrens  book made of especially cut wood celebrating 

1 



## _Reports for APCM 2023_ 

the Christmas story, and which was awarded first prize in the judges’ vote, and even secured second prize in the peoples’ vote as well.  There was also a shared Ash Wednesday service in St John’s West Byfleet with an excellent sermon from the LLM, recently a star graduate of the Guildford Local Ministry Programme. Another much appreciated highlight were the Ecumenical Lent groups which were held once again in Sheewater. In November, Churches Together also hosted Byfleet’s Annual service of Remembrance at Byfleet War Memorial, which was particularly well attended, with Jim Allen taking the leading role in arrangements. Our warmest thanks go to Jim Allen who has somehow managed to produce chairs, sound systems, Scouts, Councillors, musicians, readers, intercessors, leaflets and a fabulous village turnout year after year, and in 2022 the event was no exception to an overall standard of excellence in every respect! This year Marian Nash played the keyboard, for which we are thankful, as we are to the Marshall family for once again loaning it. 

Most wonderful of all, on Easter Day 2023, Churches Together hosted the Dawn Service at Newark Priory, with huge thanks to Rev Nick Aiken from Pyrford, and attended by upwards of 200 people, despite the very early start! (At least this time it was not the same Sunday as the clocks going forward!) 

For 2023 onwards, Churches Together will welcome All Saints New Haw to our area, and Deanery, as together with an increase in availability hours for Rev Keith Elford, New Haw and West Byfleet are happily setting out on the road to becoming a shared Benefice. 

In July 2023 Methodist Minister of Byfleet and Knaphill Rev David Faulkner leaves to take up a new post and he will be much missed. All of us express our warmest thanks to David for his steady and reliable friendship and support throughout the duration of his appreciated ministry. 

## **Byfleet Community Newsletter – Kate Weston Laver** 

During 2022 there were 3 newsletters produced by the Newsletter Team of the church:  BCN24, 25 & 26 with costs covered by the advertisements and donations/sponsorship. The newsletter has been well received in the community and 3400-3600 copies have been printed for each issue, distributed to all households in the village and left for pick-up or perusing at local businesses, the library and pubs. 

The members of the group for the first two issues of the year were (in alphabetical order: Jim Allen, Bruce Bovill, Bryan Briggs, Claire Calder (coordinating editor), Mike Harris and Kate Weston Laver. 

After three years hard work as Co-ordinating Editor of BCN building up the newsletter to larger editions and with a wider circulation, Claire Calder decided to step back from this role at the beginning of the autumn 2022.  We want to give many thanks to her for sterling work. Mike Harris coordinated the adverts for many issues so we would also like to thank him for his work over the years as well as Bryan Briggs for his help. 

By the Christmas issue 2022, the team was reduced to Jim Allen, Bruce Bovill and Kate Weston Laver and we needed help to cover the jobs.  In order to keep the publication of the newsletter going, BCN26 

1 



_Reports for APCM 2023_ 

was sponsored by local company Green and Parry and the company provided help from Curtis Heard who has been a key member of the team. 

Local businesses in Byfleet have said they would like to enable the church team to continue to produce the newsletter for the benefit of the church and the community, so the committee’s plan is to give different businesses the opportunity to be the main sponsor for an issue of the newsletter by providing manpower as well as some financial help. 

BCN had a slightly new look for the Christmas 2022 edition including a page to publicise St Mary’s activities and the team are liaising with the new Communications bi-annual team meeting at St Mary’s for the relevant church information to promote via the newsletter.   The social media for BCN also helps to promote the church events. 

The newsletter has a role to play to publicise and promote St Mary’s as a Praying, Loving and Serving Church Family, to reflect church, village and community activities and a team of faithful volunteer distributors in the village allow the newsletter to reach every household and we are indebted to them. We always need new people to help with the distribution and with contributions for the newsletter. The BCN team can be contacted on 

byfleetcommunitynews@gmail.com 

## **Coffee Drop-in - Angela Marshall & Carol Ream** 

Coffee drop-in has continued to meet monthly in the main hall. Numbers continue to be fairly low but we have seen a few new faces recently and our regulars enjoy the morning and the chance for a good natter. We will continue to meet on the second Thursday of each month, this April being the exception when it will be the third Thursday. We are a friendly group and enjoy welcoming regulars and newcomers each month. 

## **Friends of St Mary’s Church, Byfleet – Nick Bradshaw** 

The focus of the Friends has been entirely on securing grants for the remedial work needed to be done to the spire and we have had some success with total grants received (or pledged) now totalling £19,806. In addition we found there is a scheme operated through Listed Places of Worship where we can reclaim VAT on costs of doing the work and also a local architect has come forward and offered to do the architect’s supervision and signing off of the work free of charge. These two items saving us in excess of £18,000 on previously budgeted costs. 

This coupled with monies raised by other members of the Church family – Rev McCabe’s Biathlon appeal and Tea Party organised by Maureen Neville in particular – and possibility of release of some restricted funds in Church accounts mean we are almost there in raising funds necessary for recladding the spire totally in new Cedar shingles plus other work needing to be done at the same time (replacing 

1 



## _Reports for APCM 2023_ 

louvred openings and hinges, metal banding of internal squirrel damaged support beam and repainting of weather cock). 

We are continuing looking for other grants for the final amount needed. 

## **LLM Training – Sam Fisk** 

I am now underway with my second year of training and halfway through the LMP course itself. 

The second year has seen me cover Christian Doctrine & History and this term we are covering Mission & Evangelism. I have been enjoying these topics greatly as it has allowed me to explore history which I enjoy. Being able to look back through history to see how our Church has evolved has been interesting. Also, exploring notable people and movements through history, such as Augustine, Julian of Norwich and the Oxford Movement, to name a few. I’ve also gained a greater appreciation for the Creed that we say every Sunday, after understanding the theological debates that have gone on through history around it. 

Mission & Evangelism has been a pleasant surprise to me, as I have found these topics engaging for our own church context at St Mary’s. 

LMP has been a thoroughly enjoyable experience, which I would recommend to others looking to explore their own calling or vocation in the church. 

## *** Church Development Plan** – 

Our Church Development Plan (CDP) was developed by your CDP team of Tom Calder, Mike Edis, Sarah Frossard, the Rector and Phil Way, with Diocesan support from their _Mission Enabler Team_ (MET). Its development also built on hugely valuable input from many in our fellowship who had the opportunity to contribute to and comment on successive iterations of the draft CDP. 

The CDP identifies specific actions for our Church in support of wider aims (such as Outreach , developing prayer and worship) and goals set at a Diocesan level. The CDP identifies an owner for the specific action, resources required, and a review date. The CDP provides an overarching framework in drawing together many of the initiatives our Church was already pursuing. It is very much a living and evolving document, changing with changes in our circumstances and achievement of actions. 

Some members of the CDP team were able to attend the Woking Deanery Vision Day at St Peters, Old Woking on 18.06.2022 when further guidance was given from the MET. The CDP was further reviewed and updated at the PCC of 22.11.2022. 

Our CDP was subject to external scrutiny by the Archdeacon of Dorking, Martin Breadmore during his visit to us on 05.12.2022. He commended us for our efforts and suggested some additional Diocesan resources which we could draw on in support of some of our proposals, including outreach to young people. We are in the process of arranging a meeting with the Diocesan youth / childrens worker in response to this. 

At a Deanery meeting in February 2023 the St Mary's CDP work was mentioned as an inspiring example of a team working on a system of Whole life Discipleship. 

1 



## _Reports for APCM 2023_ 

The CDP team wish to thank all in our fellowship who have continued to contribute to its development and delivery. Any member of the CDP team would be delighted to discuss it further with you at any time 

* Note the CDP was formerly known as the Mission Action Plan (MAP) 

**ST MARY’S WOMEN’S GROUP** - Kate Weston Laver, Sarah Frossard, Janet Briggs & Sandy Smith 

St Mary’s Women’s Group meets bi-monthly on Tuesdays and has had a full year of six meetings in 22/23 after two disrupted years due to Covid. 

We had a variety of speakers and welcomed between ten and twenty-five members and visitors to each meeting.   In May last year we were enlightened and entertained by local chimney sweep, Keith Hills with his talk about the history of chimney sweeping, his family business and the fascinating account of times gone by emphasising the importance of the sweep.     Then we were blessed to have two church members give absorbing talks making very interesting evenings generally with lots of questions:   at our July meeting Marian Nash talked about her career of forty years teaching deaf children making a major difference to the lives of 213 children; then in September Carol Harman talked about her very inspiring experiences overcoming health difficulties in recent years, plus her life as a model, television hostess and actress as well as involvement in the music business as the wife of Dave Dee. 

Our traditional Christmas meeting with the famous reindeer drive and quizzes clashed with a world cup match so we lost a few our footie fan members in November, but it was still a fun evening for the attendees with seasonal cheer of mulled wine and mince pies.   Our most recent meetings in January and March were fascinating talks by Jean-Pierre Frossard about his important work in animal and human virology at the Animal and Plant Health Agency, and by the Community Fundraiser from Woking & Sam Beare Hospice informing us about the work of the local patient-led charity delivering palliative and end of life care. 

As a group we have enjoyed the fellowship and friendship over the year and would like to thank everyone for their help in making the evenings so successful by speaking or attending. 

## **Music Report** - **Liz Gathercole** 

For the past year the hymns and songs at St Mary’s have been chosen with much thought, love and care by Pippa and the Rector. Our three talented organists Christine, Marian and Teresa have played them ‘live’ in church whilst the same hymns and songs available online have been played using the iSingMusic website and other resources. In addition, Rob Knee has often chosen songs suitable for our on-line church attendees at times when the online service needed to vary a little from the one in church.  The church family is very grateful for all the effort and time it takes to make all this happen every week. 

We are grateful too to our organists who have played at weddings and funerals. 

1 



## _Reports for APCM 2023_ 

For some time, as a church family, we have been praying for a new chapter regarding live music at St. Mary’s:  for a music leader, instrumentalists and singers. Let us continue to prioritise prayer for our church music. 

## **Open the Book - Carol Ream** 

The Open the Book team now goes into both village schools in person as the restrictions due to the pandemic have eased. Caroline Oldroyd continues to lead and co-ordinate the group, for which we are grateful. Fortunately for the team, the schools’ preference is for us to perform our plays on different days of the week making it much easier to plan. There has been a change of personnel in the Open the Book team and now includes a mum of two, her children attending Byfleet Primary school. She took a leading role in our January performance and one child at Byfleet Primary said that he was so excited that he couldn’t wait to hear the next part of the story the following month but wait he had to. She is a great addition to our team. The children enjoy watching the plays and joining in with the actions. The plays are educational and with our performance over, we also show a carton version of the same story to reinforce its message. As well as the play, each month we have been asked to lead the children in one or two songs, again with actions. The children love getting involved and seem to look forward to our visits. They enjoy the plays and songs almost as much as the Open the Book team do. We look forward to being able to continue to support the children and our local schools in this way. 

## **Pastoral Team Report – Paula Bradshaw, Team Coordinator** 

Following on from the Covid pandemic, I am delighted to report that the St Mary’s Pastoral Team is now back to normal visiting and we are able to support people in person again, assisting the Rector. 

Home Communion services for those who are unable to attend Church are now fully resumed and the large services at Kings Lodge Care Home and Barnes Wallis Court restarted last May. 

The annual Barnes Wallis Carol Service which we organise, returned in December much to the joy of the residents and the St Mary’s School Choir came to sing. This remains an important and popular event in the Barnes Wallis calendar. 

The “Coffee Drop In” run by two of our team on the second Thursday morning each month is also happily back. 

1 



_Reports for APCM 2023_ 

The Annual Memorial Service took place in Church on Sunday 6[th] November last year back in the usual format and it was followed by tea in the Hall. This special afternoon is always much appreciated by those who attend. 

At present we are a team of four: 

Angela Marshall, Carol Ream, Claire Calder and Paula Bradshaw. 

Sadly, Pat Harris and Jenny Ott have now stepped down as Pastoral Assistants and we miss them. We extend our heartfelt thanks to them both for all their kindness and care to so many people throughout their years in pastoral ministry. 

Information about the St Mary’s Pastoral Team is available in Church (on left, just inside the door). Please take one. If we can be of help to you, please contact us through the Church Office. 

## **SQuaD REPORT - Phil Way** 

SQuaD has continued to meet throughout the year, apart from our break for the Summer holiday.  At the moment we meet on the second and fourth Sundays of the month in the Church Hall or the Committee Room. If our numbers start to increase,  we will look to meeting more frequently and breaking into three groups as we did in the past. (Our groups were the Seekers, Questers and Delvers which is why we are SQuaD) 

Our numbers typically range from 2 to 5. At each meeting we normally have a chat with the children about what we and they have been up to recently, then have song and a prayer, and hear and discuss a bible story. In recent months we’ve increasingly experimented with streaming on-line Bible-based cartoons called _'Douglas Talks'_ via laptop and projector which the children enjoy. We generally end each meeting with a little craft or puzzle activity related to the week’s bible story. 

We have used a resource called ‘Go Teach’ for a number of years and we dip into it and / or refer to the lectionary when deciding our topics and stories each week. Our recent topics have included stories about John the Baptist and Jesus starting his ministry. 

The SQuaD leaders are now Judita (Judy) Daws, John Haynes, Lorraine and Phil Way. 

## **THE MENS GROUP - Andy Hodson** 

The aim of St. Mary’s Men’s Group is to enjoy genuine friendship with the men of our village and surrounds; to discover in a comfortable environment the meaning and relevance of the Christian faith and to develop caring support for each other in our daily lives. 

St Mary’s has regularly put in a team at the Woking Churches Golf Day and, in 2021, St Mary’s claimed overall victory.   Last October a reduced team while not winning overall, still won the prize for the smaller sized teams. 

1 



## _Reports for APCM 2023_ 

Since the end of the pandemic the Men’s Group has not got going again. Please let Andy Hodson or John McCabe know if you would like to get involved in a small group to help create a programme of meetings and events in the months ahead 

All men with a direct or indirect link to St Mary’s will be warmly welcome to attend meetings and events and we would particularly like to hear from those men who have ideas for future events or who may like to talk about their interests or hobbies 

## **The Children’s Society** – **Sally Hodson** 

The parish has continued to support the work of the Children’s Society through box collections, although many have swapped to direct debit following a decline in the use of cash. The society marked the 141[st] year of founding by Sunday school teacher, Edward Rudolf, whose passion for improving the lives of children is echoed by our church family today. Despite the difficulties of recent years the box holders still raised over £1million in 2022 and make such a difference to children’s lives in this country. 

There are regular updates on the work of the charity at the back of church and please make contact if you would like a cash collection box or a direct debit form. 

Sally Hodson Children’s Society Box Collections Co-ordinator 

## **Christian Aid – Andy Hodson** 

Christian Aid has a vision – to end poverty. It reaches out to people around the world who are desperately in need of food, shelter, guidance in development work and responds to global emergencies. 

In previous years, members of the congregation would get involved with the delivery and collection of aid envelopes from the roads of Byfleet to raise funds during Christian Aid Week but due to the pandemic the delivery and collection understandably did not happen in 2020 and 2021 although a number of us made voluntary donations directly.  No fundraising was done in 2022 

Data going back to 2000 shows that St Mary’s has raised over £17000 if anybody wishes to know how much they may have collected over this time do let me know. 

Christian Aid Week this year is 14-20 May with a focus on those suffering from droughts and then severe floods. Should you wish to find out more and make a donation this can be done directly via the Christian Aid website 

Whilst house to house collections are permissible this may not yet be practical for our congregation. The number of volunteers had already dropped significantly so we may have to explore other ways of raising awareness and collecting funds for future years 

1 



_Reports for APCM 2023_ 

## **AYD Report – 2022 – Bernice Rust Assisted by Rachel Gaster-Woods (from Sept. 2023) and Matthew Rust** 

## **Often aided by John Rust** 

AYD (Alpha Yuf Division) - our group aimed at senior school age group – continued to meet late afternoon on, mostly, the 1[st] Sunday of the month for 2022. There were usually 4-6 members at each meeting. 

Our meetings moved to ‘in person’ after the January meeting, apart from April, when Covid necessitated us to again make use of Zoom. 

We continued working through the Bible, using the Bible Society’s Bible Course and putting relevant items in our AYD bible scrapbook. AYD had looked at Genesis at the end of 2021, so continued from Exodus in February., followed by Judges & Kings, Exile & Prophets and then moved on to the New Testament from May to July. 

Rachel offered to assist from September for a year, which was very helpful. Phillip & Lizzie went off to university but have sometimes joined AYD meetings on Zoom. 

Our summer BBQ was held at the Rusts. 

In September we looked at Revelation and reviewed what we had learnt about the bible over the year. We have then studied certain people from the bible in more detail – David & then Solomon.    In December, we focussed on Advent and what ‘being ready’ for Jesus means. 

There has not been any ‘formal’ contact maintained with the ex Yuf/Oldies group, some of whom have now moved from Byfleet. 

During 2023 it is going to be necessary to review our work with young people, as there are not going to be sufficient members, or leaders, for this group to carry on for much longer. 

## **Rainbows – Christine Haynes** 

## 1[st] Byfleet Rainbows - 2022 

The Rainbows do many fun and exciting activities during the one hour that we meet. Playing games, completing challenges, craft evenings, making promise potions - reminding them how they can keep their Rainbow promise. They even had an experiment evening making volcanos that erupted! 

1 



## _Reports for APCM 2023_ 

During the last year the girls have worked towards and gained various skills builder badges, where each skills builder requires a girl to complete 4 different challenges across a number of evenings. 

A number of Rainbows have also gained interest badges including drawing, family tree and animal lover. 

The Rainbows also enjoyed the likes of playing crazy golf at Hoebridge for the last meeting in July 2022. We had 8 Rainbows that moved up to Brownies which created places for new girls to join Rainbows. 

Due to other commitments, we have temporarily lost a leader for the foreseeable future. Therefore, at present we have 2 leaders and 18 girls in the unit; a full unit with no places available currently, and a short waiting list to join. 

## **10. St. Mary's Church Fabric Report** 

This report has been compiled by Mike Edis and Phil Way, in our capacity as Church Wardens. We both sit on the PCC - meetings are normally held 6 times a year for decision making and spending approval in the life of the Church building and hall. Phil is also a member of the Property Management Committee (PMC) which meets 6 times a year to plan works that can be attended to by our volunteers and those which need professional contractors. 

## **Review of 2022 - 2023 (since last APCM on 10.04.2022)** 

## **Church and churchyard Repairs, Maintenance, and works** 

·         Continuing work related to church boiler: repairs to correct water pressure issues,  and consideration of best way forward including to avoid oversensitive response to frost protection. 

·         Following five yearly electrical inspection in July 2022 the essential electrical work completed, and now in process of completing much of recommended work. 

·         18.12.2022 meeting over coffee re church heating options and difficulties 

·         PMC met with Diocesan heating advisor 25.01.2023 to discuss various options for heating in medium to long term – his report is awaited. 

·         Repairs to Church roof 

·         Repairs to our Lych Gate and Church sign (by Serco) following a car strike in February 2022 

·         Proposed Inspecting Architect for our future work on Steeple repairs now approved by Diocese Advisory Committee. 

·         All gutters cleared of leaf / moss / other debris, all rainwater hoppers emptied, all rainwater downpipes rodded through to ensure they are clear (one still blocked). 

·         Lightning conductor check Jan 2023 - all satisfactory 

- Removal of old bin by Lych gate and installation of new bin for Churchyard waste only. 

- Gardening / weeding around the Lavender Hedge in the garden of remembrance 

1 



## _Reports for APCM 2023_ 

- Further Churchyard planting and painting fence in far corner, copse watering. 

- Trimming of overhanging trees in Churchyard, and removal of one tree (by Serco). 

- Further excavations in the Churchyard, initially by Scouts from American School in Cobham, now taken forward by our own volunteers. 

Thanks to the many volunteers throughout our fellowship who have helped maintain our buildings this year. To the flower arrangers, cleaners and gardeners, who make the Church look welcoming and have maintained our churchyard and copse. 

## **Hall Repairs and Maintenance** 

- Work to repair Hall roof following a leak over kitchen / Douglas Lowe Room (upstairs in Hall). 

- Redecoration work in Douglas Lowe Room after rainwater damage due to leak. 

- Repairs to Hall lighting 

- Installation of new manually operated fire alarm 

- Gutters cleared in December 2022 (but ongoing issues reported) 

## **118 Rectory Lane Repairs and Maintenance** 

- Gutters cleared 

- Fence repairs 

- New tenant installed Spring 2022 

- Various minor works co-ordinated by managing agent. 

## **What’s coming up in the next year.** 

- Steeple – further fundraising work and progress on this major project. 

- Heating – complete repairs / testing of boiler works. 

- Repairs to hearing loop system. 

- Installation of signage by Commonwealth War Graves Commission 

## **11. DEANERY SYNOD Report for APCM 2023** - Ralph Hales 

The Woking Deanery Synod consists of representatives from each parish Church in the Deanery. There have been three open meetings in the year ending 31 March 2023: 

## 14 June 2022 hosted by St Michael’s Sheerwater 

1 



## _Reports for APCM 2023_ 

The focus for this meeting was ‘Blessing the Community Through Sport and Kindness.’ This two-part presentation was led by Rector John, St. Mary’s Byfleet. In Part 1 the Rector summarised an initiative by St. Paul’s Dorking to provide volunteers for a ‘fun run’. 

In Part II the Rector outlined an idea to bless the community through helping with park runs across the Diocese. Churches were urged to get involved to provide a pool of volunteers so that regular volunteers can have a week off. To help underscore the initiative, the Rector interviewed Jen, a personal trainer, who described how this might work and led a taster of one of her classes! 

## 6 October 2022 hosted by St. John’s Woking 

As part of the Deanery sharing platform, Churches were to share something they feel they are doing well and something they need help with. The Synod voted for three projects that they wanted to hear more about. These were Sheerwater: Pop-up-café; St John’s: Internal staffing and St. Mary’s Horsell: Ukrainian support. 

31 January 2023 over Zoom 

The main theme of the evening was connecting with the needs of our Parishes. Short presentations were received on the Knaphill Community Fridge; Andy’s Café in Goldsworth Park and the Café at Christ Church, Woking. In addition, a speaker from a Manchester Diocese described their ‘winter coat project’. 

## 14 **SAFEGUARDING REPORT - Penny Weiss** 

In line with national church policy, all PCC members have now completed the requisite safeguarding awareness course to comply with Diocese requirements. 

Last year I reported that St Mary’s had attained Level 2 on the Parish Dashboard which monitors safeguarding arrangements and that we were looking to improve on this.  Progress has been slow however with the very welcome news that Carol Ream has accepted the role of Safeguarding Officer for the Parish, this is already improving.  Carol brings with her such a breadth of knowledge of the workings of the church and, of course, is a very familiar face to many of the congregation so is the ideal person to take on this important position. 

1 



## **ANNUAL ACCOUNTS** 

## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH BYFLEET** 

## **YEAR ENDED 31 DECEMBER 2022** 

Charity Registered in England and Wales No 1163415 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

**Statement of financial activities** _(incorporating an income and expenditure account)_ 

## **For the year ended 31 December 2022** 

|Note<br>**Income from:**<br>Donations<br>2<br>Trading activities<br>3<br>4<br>Investment income<br>5<br>**Total income**<br>**Expenditure on:**<br>Raising Funds<br>6<br>Charitable activities<br>7<br>**Total expenditure**<br>Net gains/(losses) on investments<br>**Reconciliation of funds**<br>Total funds brought forward<br>**Total funds carried forward**<br>Charitable activities<br>**Net income/(expenditure) before gains/(losses) on**<br>**investments**<br>**Net income/(expenditure) and net movement In funds**|Unrestricted<br><br>£<br>66,505<br>30,780<br>9,686<br>14,364|Restricted<br>£<br>6,933<br>0<br>0<br>140|Endowment<br>£<br>0<br>0<br>0<br>0|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**73,438**<br>**30,780**<br>**9,686**<br>**14,504**<br>**128,408**<br>**875**<br>**122,739**<br>**123,614**<br>**4,794**<br>**(4,646)**<br>**149**<br>**95,520**<br>**95,669**|Year ended 31<br>December<br>2021<br>Total<br>£<br>76,149<br>29,063<br>7,133<br>13,539|
|---|---|---|---|---|---|
||121,335|7,073|0||125,884|
||875<br>121,443|0<br>1,296|0<br>0||2,490<br>127,262|
||122,318|1,296|0||129,752|
||(983)<br>0<br>(983)<br>26,974|5,777<br>0<br>5,777<br>33,384|0<br>(4,646)<br>(4,646)<br>35,163||(3,868)<br>4,983<br>1,115<br>94,405|
||25,991|39,161|30,517||95,520|



All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 14 to the financial statements. 

While every effort has been made to ensure the accuracy of these accounts, there may be some rounding errors in the reports and analysis. 

2 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Balance sheet** 

|**For the year ended 31 December 2022**||||
|---|---|---|---|
|Note<br>**Fixed assets**<br>Investment assets<br>10<br>**Current assets**<br>Debtors<br>11<br>Short term deposits<br>Cash at bank and in hand<br>**Liabilities**<br>Creditors: amounts due within one year<br>12<br>**Net current assets**<br>**Net assets**<br>13<br>**Funds**<br>14<br>Unrestricted funds<br>Restricted funds<br>Endowment funds<br>**Total charity funds**<br>|**£**<br>**25,839**<br>**5,716**<br>**49,369**<br>**80,924**<br>**20,248**|**31 December**<br>**2022**<br>**£**<br>**34,994**<br>**60,675**<br>**95,669**<br>**25,991**<br>**39,161**<br>**30,517**<br>**95,669**|31 December<br>2021<br>£<br>39,640|
||||14,702<br>5,713<br>61,106|
||||81,521<br>25,641<br>55,880|
||||95,520|
||||26,974<br>33,384<br>35,163|
||||95,520|



Approved by the PCC on 21st March 2023 and signed on their behalf by 

John McCabe, Chairman 

3 



**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

**For the year ended 31 December 2022** 

## **1. Accounting policies** 

## **Basis of Preparation** 

These financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) including early adoption of Update Bulletin 1. The charity is a 'public benefit entity' for the purposes of FRS 102 and therefore has also prepared the financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP) and the Charities Act 2011. The financial statements include all transactions, assets and liabilities for which the Parochial Church Council (PCC) is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those that are informal gatherings of church members. 

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair' view. This departure has involved following "Accounting and Reporting by Charities for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and updated periodically since then (January 2022 is the latest version)" rather than the "Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005" which has since been withdrawn. 

The Charity adopted the Financial Reporting Standard (FRS 102) applicable in the UK and Republic of Ireland for the first time in the year ended 31 December 2015.  The transition date was 1 January 2014.  There have been periodic updates to this standard, the latest being in January 2022. 

## **Reconciliation with previous Generally Accepted Accounting Practice:** 

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP (FRS 102) any transitional adjustments are required.  In accordance with the requirements of FRS 102 there have been no adjustments to the net income and opening balances under previous Generally Accepted Accounting Practice (GAAP) as a result of the changes in accounting policies and estimates. 

## **Going Concern** 

The trustees have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the Charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. After making enquiries the trustees have concluded that there is a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. The Charity therefore continues to adopt the going concern basis in preparing its financial statements. 

## **Functional Currency** 

The functional currency is considered to be in pounds sterling because that is the currency of the primary economic environment in which the charity operates. The financial statements are also presented in pounds sterling, rounded to the nearest £1. 

4 



**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

**For the year ended 31 December 2022** 

## **1. Accounting policies (continued)** 

## **Funds** 

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for the application on general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. 

Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided in note 8. 

## **Expenditure** 

Expenditure on raising funds relate to the costs incurred by the charity in inducing third parties to make donations to it, as well as the cost of any activities with a fundraising purpose and the costs associated with the investment property. 

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. 

Expenditure is recognised in the period in which they are incurred on an accruals basis. Expenditure includes attributable VAT which cannot be recovered. 

The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December is provided for in these financial statements and is shown as a creditor in the balance sheet. 

## **Fixed assets** 

Consecrated and beneficed property of any kind is excluded from the financial statements by Section 10(2), subsection (a) and (c) in the Charities Act 2011. 

Moveable furnishings held by the vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are accounted for as inalienable property unless consecrated. 

Investments are valued at market value at 31 December. 

## **Financial Instruments** 

The charitable company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. With the exceptions of prepayments and deferred income all other debtor and creditor balances are considered to be basic financial instruments under FRS 102. 

## **Debtors** 

Short term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method, less any impairment. 

## **Cash and cash equivalents** 

Cash and cash equivalents in the balance sheet comprise cash at banks and in hand and short term deposits with an original maturity date of three months or less. For the purpose of the statement of cash flows, cash and cash equivalents consist of cash and cash equivalents as defined above. 

## **Creditors** 

Short term trade creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method. Deferred income represents grants, contract funding and training fees relating to future period. 

5 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **2. Donations and legacies** 

|**Donations and legacies**|||||
|---|---|---|---|---|
|Regular giving<br>Collections<br>Appeals and Donations<br>Gift aid receivable<br>Total<br>**Other trading activities**<br>Church hall lettings<br>Church hall kitchen hire<br>Other<br>Total|Unrestricted<br>£<br>45,123<br>6,828<br>6,416<br>8,138|Restricted<br>£<br>-<br>-<br>6,321<br>612|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**45,123**<br>**6,828**<br>**12,737**<br>**8,750**|Year ended 31<br>December<br>2021<br>Total<br>£<br>49,343<br>3,280<br>14,413<br>9,113|
||66,505|6,933|**73,438**|76,149|
||Unrestricted<br>£<br>24,531<br>-<br>6,249|Restricted<br>£<br>-<br>-<br>-|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**24,531**<br>**-**<br>**6,249**|Year ended 31<br>December<br>2021<br>Total<br>£<br>17,805<br>6,370<br>4,889|
||30,780|-|**30,780**|29,063|



## **3. Other trading activities** 

## **4. Charitable activities** 

|**Charitable activities**|||||
|---|---|---|---|---|
|Weddings and funerals (net of fees payable to the Diocese)<br>Other charitable activities<br>Total|Unrestricted<br>£<br>9,686<br>-|Restricted<br>£<br>-<br>-|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**9,686**<br>**-**|Year ended 31<br>December<br>2021<br>Total<br>£<br>6,957<br>176|
||9,686|-|**9,686**|7,133|



## **5. Investment income** 

|**Investment income**|||||
|---|---|---|---|---|
|Rental on investment property<br>Other Rental Income<br>Dividends received<br>Bank interest<br>Total|Unrestricted<br>£<br>12,109<br>1,350<br>902<br>3|Restricted<br>£<br>-<br>-<br>120<br>20|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**12,109**<br>**1,350**<br>**1,022**<br>**23**|Year ended 31<br>December<br>2021<br>Total<br>£<br>12,063<br>466<br>987<br>23|
||14,364|140|**14,504**|13,539|



6 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **6. Costs of raising funds** 

|Investment property costs<br>Total<br>**Costs of charitable activities**<br>**Grants**<br>Relief and development agencies<br>Home missions<br>Secular charities<br>**Activities relating to the work of the church**<br>Diocesan Parish Share<br>Clergy expenses<br>Clergy premises<br>Visiting Speakers<br>Church premises<br>Church hall premises<br>Repairs and decoration<br>Outreach<br>Other<br>**Support costs**<br>Administration<br>Administration staff costs<br>Total|Unrestricted<br>£<br>875|Restricted<br>£<br>-|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**875**|Year ended 31<br>December<br>2021<br>Total<br>£<br>2,490|
|---|---|---|---|---|
||875|-|**875**|2,490|
||Unrestricted<br>£<br>4,506<br>-<br>682|Restricted<br>£<br>-<br>-<br>-|**Year ended 31**<br>**December**<br>**2022**<br>**Total**<br>**£**<br>**4,506**<br>**-**<br>**682**|Year ended 31<br>December<br>2021<br>Total<br>£<br>6,000<br>-<br>157|
||5,188<br>69,948<br>2,459<br>241<br>92<br>5,989<br>18,415<br>5,898<br>3,760<br>234|-<br>-<br>-<br>-<br>-<br>145<br>-<br>-<br>1,151<br>-|**5,188**<br>**69,948**<br>**2,459**<br>**241**<br>**92**<br>**6,134**<br>**18,415**<br>**5,898**<br>**4,911**<br>**234**|6,157<br>65,413<br>1,888<br>372<br>52<br>9,552<br>14,867<br>15,534<br>3,231<br>65|
||107,036<br>2,731<br>6,488|1,296<br>-<br>-|**108,332**<br>**2,731**<br>**6,488**|110,974<br>4,064<br>6,067|
||9,219|-|**9,219**|10,132|
||121,443|1,296|**122,739**|127,262|



## **7. Costs of charitable activities** 

## **8. Staff costs and numbers** 

Staff costs listed in note 7 relate to services provided by two part-time employed administrators. Total remuneration for these administrators in the year ended 31 December 2022 was £6,488 (2021: £6,067). The key management personnel of the charity comprise the members of the PCC. The  PCC do not receive remuneration. 

7 



**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **9. Tangible fixed assets** 

The Charities Act 2011 states in Section 10(2) that benefice property (sub-section (a) and consecrated property (sub-section (c)) are removed from the definition of charity for the purposes of the Act, therefore the land and buildings are not included in the financial statements. 

The Church and contents are insured at a value of £5,800,000 (£5,800,000 in 2021). The main churchyard is closed under an order in council dated 7th January 1977. 

The Church Hall and contents are insured at a value of £2,900,000 (£2,900,000 in 2021). The Guildford Diocesan Board of Finance are Custodian Trustees. 

118 Rectory Lane (previously referred to as _The Curate's House_ ) is insured at a value of £381,091 (£381,091 in 2021). The Guildford Diocesan Board of Finance are Custodian Trustees. 

The field at the corner of Sanway Road and Church Road (approximately 3 acres) was given in 1920 for additional burial ground. 

## **10. Investments** 

|**10. Investments**|||
|---|---|---|
|Opening market value<br>Additions at cost<br>Proceeds from disposals<br>Net gains<br>**11. Debtors**<br>Income tax recoverable<br>Other debtors<br>**12. Creditors: amounts due within one year**<br>Accruals and deferred income<br>Trade creditors|**Year ended 31**<br>**December**<br>**2022**<br>**£**<br>39,640<br>**-**<br>**-**<br>(4,646)|Year ended 31<br>December<br>2021<br>£<br>34,657<br>**-**<br>**-**<br>4,983|
||**34,994**|39,640|
||**Year ended 31**<br>**December**<br>**2022**<br>**£**<br>**18,250**<br>**7,589**|Year ended 31<br>December<br>2021<br>£<br>9,500<br>5,202|
||**25,839**|14,702|
||**Year ended 31**<br>**December**<br>**2022**<br>**£**<br>**7,756**<br>**12,492**|Year ended 31<br>December<br>2021<br>£<br>9,921<br>15,720|
||**20,248**|25,641|



8 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **13. Analysis of net assets between funds** 

|**he year ended 31 December 2022**<br> **Analysis of net assets between funds**|||||
|---|---|---|---|---|
|Fixed asset investments<br>Current assets<br>Current liabilities<br>**Net assets at 31 December 2022**<br>**Prior year analysis of net assets between funds**<br>Fixed asset investments<br>Current assets<br>Current liabilities<br>**Net assets at 31 December 2021**|Unrestricted<br>funds<br>£<br>-<br>46,240<br>(20,248)|Restricted<br>funds<br>£<br>4,477<br>34,684<br>-|Endowment funds<br>£<br>30,517<br>-<br>-|**Total funds at 31**<br>**December 2022**<br>**£**<br>**34,994**<br>**80,924**<br>**(20,249)**|
||**25,991**|**39,161**|**30,517**|**95,669**|
||Unrestricted<br>funds<br>£<br>-<br>32,344<br>(14,599)|Restricted<br>funds<br>£<br>4,189<br>25,557<br>-|Endowment funds<br>£<br>28,230<br>-<br>-|**Total funds at 31**<br>**December 2021**<br>**£**<br>**39,640**<br>**81,521**<br>**(25,641)**|
||**26,974**|**33,384**|**35,163**|**95,520**|



9 



**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **14. Movements in funds** 

|**he year ended 31 December 2022**<br> **Movements in funds**||||||
|---|---|---|---|---|---|
|General Fund<br>Property Maintenance Fund<br>Kitchen Equipment Fund<br>Rectory Decorating Fund<br>LLM books<br>**Total Unrestricted funds**<br>**Restricted funds:**<br>AV/Sound System Fund<br>Wickenden Bequest<br>Other Trust Funds<br>Church Steeple Fund<br>Churchyard Fund (reopened)<br>LLM Training<br>Hedge Fund<br>Church Carpet Fund<br>Women's Group Fund<br>Men's Group Fund<br>**Total Restricted funds**<br>**Prior year movements in funds**<br>General Fund<br>Property Maintenance Fund<br>Kitchen Equipment Fund<br>Rectory Decorating Fund<br>LLM books (NEW)<br>**Total Unrestricted funds**<br>**Restricted funds:**<br>AV/Sound System Fund<br>Wickenden Bequest<br>Other Trust Funds<br>Church Steeple Fund<br>LLM Training (NEW)<br>Hedge Fund<br>Church Carpet Fund<br>Women's Group Fund<br>Men's Group Fund<br>**Total Restricted funds**<br>**Unrestricted funds:**<br>**Endowment funds**<br>**Total funds**<br>**Endowment funds**<br>**Unrestricted funds:**<br>**Total funds**|As at 1 January<br>2022<br>£<br>15,587<br>4,514<br>5,872<br>750<br>250|Income<br>£<br>121,335<br>-<br>-<br>-<br>-|Expenditure<br>£<br>(121,547)<br>-<br>(771)<br>-<br>-|Transfers<br>£<br>(1,711)<br>1,211<br>-<br>250<br>250|**As at 31 December**<br>**2022**<br>**£**<br>**13,665**<br>**5,725**<br>**5,101**<br>**1,000**<br>**500**|
||26,974|121,335|(122,318)|-|**25,991**|
||15,155<br>4,821<br>4,606<br>3,330<br>-<br>3,019<br>1,613<br>478<br>317<br>45|-<br>20<br>120<br>6,433<br>500<br>-<br>-<br>-<br>-<br>-|(145)<br>-<br>-<br>-<br>-<br>(1,151)<br>-<br>-<br>-<br>-|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|**15,010**<br>**4,841**<br>**4,726**<br>**9,763**<br>**500**<br>**1,868**<br>**1,613**<br>**478**<br>**317**<br>**45**|
||33,384|7,073|(1,296)|-|**39,161**|
||35,163|-|(4,645)|-|**30,517**|
||95,520|128,408|(128,259)|-|**95,669**|
||As at 1 January<br>2021<br>£<br>20,482<br>6,392<br>4,500<br>500<br>-|Income<br>£<br>121,636<br>-<br>-<br>-<br>-|Expenditure<br>£<br>(123,024)<br>(3,084)<br>(429)<br>-<br>-|Transfers<br>£<br>(3,506)<br>1,206<br>1,800<br>250<br>250|**As at 31 December**<br>**2021**<br>**£**<br>**15,587**<br>**4,514**<br>**5,871**<br>**750**<br>**250**|
||31,874|121,636|(126,537)|-|**26,973**|
||16,469<br>4,801<br>4,478<br>3,330<br>-<br>2,433<br>478<br>317<br>45|-<br>20<br>128<br>4,100<br>-<br>-<br>-<br>-|(1,314)<br>-<br>-<br>-<br>(1,081)<br>(820)<br>-<br>-<br>-|-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|**15,155**<br>**4,821**<br>**4,606**<br>**3,330**<br>**3,019**<br>**1,613**<br>**478**<br>**317**<br>**45**|
||32,351|4,248|(3,215)|-|**33,384**|
||30,179|4,983|-|-|**35,162**|
||94,405|130,867|(129,752)|-|**95,520**|



10 



**THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **Church Hall fund** 

This fund represented monies raised to be used in the redevelopment of the church hall. The main works were carried out in 2016 to improve the heating and to extend the kitchen and create a new storage space.  Further grants were obtained in 2018 enabling the upstairs rooms to be reordered to create a large new meeting room, together with new carpet throughout, new lighting and rewiring. A small grant was obtained in 2019 and this was used to repair the fire escape from the new meeting room and provide furniture.  Fund now closed. 

## **Wickenden Bequest** 

The Wickenden fund represents monies gifted to the church to support costs of ecclesiastical linen and choir expenses. Historically this fund has been used to fund linen and candlesticks. 

## **Other Trust Funds** 

These are historic funds - Clerical Assistance & Prayer Book  - invested in CBF Church of England Investment Fund. 

## **Footpath Fund** 

New in 2016 to raise funds for improving the footpath surrounding the Church.  A significant donation was received during 2019 to enable the three paths at the front of the Church to be resurfaced and the path to the rear door. FUND now closed. 

## **Churchyard fund** 

This fund commenced in 2013 with a grant of £3,000 from SCC for the Copse project.  Specific donations towards this project have also  been made.  Another SCC grant (50% funding) up to £3,000 was made available for the 2017/18 financial year.  The final balance of grant was received in 2019 towards the cost of the new trench required for the additional tap.  This fund was closed but has now reopened to fund the maintenance of the burial ground. 

## **Church Carpet fund** 

This fund was started in 2012 with donations and fundraising events to fund a new carpet for the Church.  It was agreed in 2014 to use this fund to pay for sealing and resealing the floor.  Some resealing was done during 2018. 

## **AV/Sound System Fund** 

New in 2017 to pay for upgrading the Sound System and provide Audio Visual.  There were two significant donations received and the work on the sound system was completed.  Discussions continue with the Diocese about the way forward with the proposed new AV system, and a further donation was received in 2019. Some wi-fi costs funded in 2020. 

## **LLM Fund** 

Set up in 2021 based on two donations to pay for LLM training. 

## **Hedge Fund** 

Set up in 2020 to raise funds for new hedge to surround open Garden of Remembrance. 

## **Church Steeple Fund** 

New in 2018 with initial donation the majority being used with the donors permission towards the footpath.  Fundraising for the significant steeple repairs required commenced in 2019. 

## **Men's Group fund** 

This fund represents monies raised by the Men's group for use on their own activities, and has been used to fund bibles and books for baptism families and children attending Squad. 

## **Women's Group fund** 

This fund represents monies raised by the Women's' group for use on their own activities. 

11 



## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY'S CHURCH, BYFLEET** 

## **Notes to the financial statements** 

## **For the year ended 31 December 2022** 

## **15. Prior year Statement of Financial Activities** 

|**Income from:**<br>Donations<br>Trading activities<br>Investment income<br>**Total income**<br>**Expenditure on:**<br>Raising Funds<br>Charitable activities<br>**Total expenditure**<br>Net gains/(losses) on investments<br>**Reconciliation of funds**<br>Total funds brought forward<br>**Total funds carried forward**<br>Charitable activities - wedding and funeral fees<br>**Net income/(expenditure) before gains/(losses) on**<br>**Net income/(expenditure) and net movement In funds**|Unrestricted<br>£<br>72,049<br>29,063<br>7,133<br>13,392|Restricted<br>£<br>4,100<br>0<br>0<br>148|Endowment<br>£<br>0<br>0<br>0<br>0|**Year ended 31**<br>**December**<br>**2021**<br>**Total**<br>**£**<br>**76,149**<br>**29,063**<br>**7,133**<br>**13,539**|
|---|---|---|---|---|
||121,636|4,248|0|**125,884**|
||2,490<br>124,047|0<br>3,215|0<br>0|**2,490**<br>**127,262**|
||126,537|3,215|0|**129,752**|
||(4,900)<br>0<br>(4,900)<br>31,874|1,033<br>0<br>1,033<br>32,351|0<br>4,983<br>4,983<br>30,179|**(3,868)**<br>**4,983**<br>**1,116**<br>**94,405**|
||26,974|33,384|35,163|**95,520**|



12 



Independent Examlnerfs report on the accounts of The Parochial Church Councll of The
Ecclesiastical Parish of St Marfs Church Byneet for the year ended 31" D￿mber 2022.
I have examined the accountin8 records kept by the charty and a comparison of the accounts
presented with those records. It includes consideration of any unusual items or disc105ures in the
accounts. and seekin8 explanations concerning any such matters.
In connertion with my examination. no matters have come to my attention which give me
reasonable cause to believe that in any material respect the requirements to keep accounting
records or to prepare accounts which accord with these accounting records have not been met.
Anthony Moore
14 April 2023