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2022-12-31-accounts

The Royal Lancers Charitable Trust Trustees’ Report and Financial Statements For the year ended 31 December 2022 Charity No 1163409

The Royal Lancers Charitable Trust Report of the Trustees for the year ended 31 December 2022

Contents

Legal and Administration Information

Trustees’ Report

Independent Examiner’s Report

Statement of Financial Activities

Balance Sheet

Notes forming part of the Financial Statements
 Page
1
2-4
5
6
7
8-10

The Royal Lancers Charitable Trust Report of the Trustees for the year ended 31 December 2022

The Trustees present their report and financial statements for the year ended 31 December 2022

Reference and Administrative information

Charity Name The Royal Lancers Charitable Trust Charity Registration Number 1163409 Operational Address & Trust Office Lancer House Prince William of Gloucester Barracks Grantham NG31 7TJ

Trustees

Trustees as at 31.12.2022

Administrator

Brigadier Andrew Hughes CBE Chairman Colonel Richard Charrington Vice Chairman Lieutenant Colonel Will Richmond Ex Officio Colonel David Bennett Ex Officio Leiutenant Colonel Tim Purbrick Ex Officio Warrant Officer Class I (RSM) S Weaver Ex Officio Major David Pritchard Ex Officio Captain John Chatfeild-Roberts Appointed Trustee Mrs Georgina Pritchard Appointed Trustee Captain Rupert Maitland-Titterton Appointed Trustee Major Matthew Jones Appointed Trustee Major General Julian Buczacki Appointed Trustee Lieutenant Colonel Nick Everard Regimental Secretary

Independent Examiners

Foxwise Accountancy Ltd, 22a Burton Street, Melton Mowbray, Leics LE13 1AF

Bankers

Holt’s, Lawrie House Victoria Road Farnborough GU14 7NR

Investment Advisors

Close Bros Asset Management Ltd, 55 Grosvenor Street, London W1K 3HY

1

The Royal Lancers Charitable Trust Trustees Annual Report 2022

The committee presents its report together with the financial statements of The Royal Lancers Charitable Trust (‘the charity’) for the year ended 31 December 2022. The Trustees confirm that the Committee’s report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Structure, governance and management

a Constitution

The charity is an incorporated association governed by the rules adopted on 4 September 2015.

The committee members, who act as the Association’s Trustees for the purpose of the charity law, are set out page 1.

b Organisational structure and Method of appointment or election of Trustees

The committee has the power to elect a chairman. The trust is governed by a committee consisting of seven ex-officio members and not more than eight appointed members. The ex-officio members act on the committee as they fill their Regimental Appointments, and there is a regular turnover.

The appointed members include an officer’s wife who brings additional experience of welfare matters within the Regiment.

c Decision making

The Trustees follow the guidance in CC27 issued by the Charity Commission.

d Risk Assessment

The Trustees are mindful of their duty to safeguard the Assets of The Royal Lancers Charitable Trust. They have made the following provisions concerning the financial affairs of the charity;

Cash – All financial transactions are only made either by cheque or by electronic banking. Payment instructions for £1000 or more require two signatures.

Investments – To safeguard the capital holdings of the charity the Trustees have decided to place their investments in the hands of Close Brothers Asset Management Ltd.

A full Risk Assessment has been prepared in accordance with the Charity Commission guidance document.

2

Objectives and Activities

a Policies and objectives

The charity was established to:

Promote the efficiency of the Regiment and to maintain its history, traditions and esprit de corps.

Relieve, either generally or individually, members of The Association who are in condition of need, hardship or distress, and their dependents who are so qualified.

Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005.

b Grant making policies

According to The Regimental Association’s Constitution, financial assistance can be given to anyone who was ‘badged’ to The Royal Lancers or its antecedent regiments including the 24[th] and 27[th] Lancers. Grants are also given to dependents of such soldiers. Usually, a specially trained representative of the Sailors’, Soldiers’ and Airmen’s Families Association (SSAFA) is tasked to investigate the circumstances as to why a grant is required. Experience is also drawn from past officers and soldiers to assist with assessing applications. When all the information available is collected a decision is made by the Regimental Secretary in conjunction with the trustees as to what level of financial assistance should be given.

Achievements and performance

Review of activities

The Charitable Association benefits from 3 distinct sources of revenue: investment income of £60,146.04, annual contributions and donations from past officers of £13,811 and the ‘One Day’s Pay Scheme’ to which every serving member of the Regiment is expected to contribute of £66,458. Other Income during the year included Legacies of £2,000, and Donations from external sources of £10,821.

The grants donations and subscriptions provided in the year have continued to fulfil the charity’s objectives. Grants were made to individuals ranging from priority debt to prevent eviction, property adaption and conversion for mobility requirements, declaration of bankruptcy and power of attorney expenses, debt arising from the provision of utilities, quality of life for the elderly, rent arrears, essential furnishings and rent bonds. Additionally, individuals receive regular payments to help with heating, rent and other expenses.

Financial Review

The attached financial statements give details of the financial transactions in the year.

The net expenditure for the year amounted to £247,002.

Investment policy and performance

The policy is to safeguard invested capital against inflation whilst maintaining income levels.

3

Each year the trustees appoint a sub-committee to review the performance of the chosen Investment House against its peers, and to recommend whether or not to continue with that house, or to adjust the policy.

The investment valuations have fluctuated in line with the market.

Other

a Reserves policy

Although it is not the policy of the trustees in general to hold reserves committed for specific purposes, certain sums voted by the trustees for expenditure in one year are held over until certain conditions set by the charity have been met.

b Tangible fixed assets

The Trustees took ownership of the Regimental Chattels from 4 September 2015. The Chattels have been put back on loan to the serving Regiment. Subsequent additions are included in the financial statement at cost.

4

Independent Examiner’s Report on the Accounts of the Royal Lancers Charitable Trust

We report on the accounts for the year ended 31 December 2022 set out on pages six to twelve.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is our responsibility to

Examine the accounts (under Section 145 of the Charities Act) to follow the procedures laid down by the general directions given by the Charity Commission (under Section 145 (b) of the Charities Act).

and

To state whether particular matters have come to our attention.

Basis of Independent Examiner’s Statement

Our examination was carried out in accordance with general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view, and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In the course of our examination no matter has come to our attention

Foxwise Accountancy Ltd 22a Burton Street Melton Mowbray Leics LE13 1AF

Date 21 June 2023

5

The Royal Lancers Charitable Trust

Statement of Financial Activities for the Year Ended

31 December 2022

Notes
Income
Donations
2
Investment
3
Investment Disposal
Investment in Portfolio
Shop Income
Gift Aid
Sundry
Total Income
Expenditure
Grants and Legacies
4
Governance
5
Social Lotteries
Staging Events
6
Shop Costs
Costs - Other
RLCT - Trustees Meeting
COR Expenses
Support
7
The Regimental Journal Costs
Total Expenditure
Net Income / -Costs
Gains / - Losses on Sales and Revaluation of Investments
Net Movement in Funds
Reconciliation of Funds
Restricted
Unrestricted
Funds Carried Forward		 £
£
2022
2021
134,634
283,504
60,146
44,795
25,000
0
-150,020
150,000
48
10
2,494
2,486
4,794
2,693
77,096
483,488
243,149
121,541
2,880
2,400
1,725
1,705
2,119
9,584
132
84
26,019
42,571
0
394
2,861
1,256
37,239
28,031
7,975
8,280
324,099
215,846
-247,002
267,642
448,151
81,631
201,149
349,273
147,552
139,769
3,684,973 3,490,591
3,832,526 3,630,360

The Statement of Financial Activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

The notes on pages 8 to 10 form part of these accounts.

6

The Royal Lancers Charitable Trust

Balance Sheet as at 31 December 2022

Fixed Assets
9
Current Assets
Bank
Current Liabilities
Creditors
10
Net Current Assets
Net Assets
Funds
11
Restricted
Unrestricted
Total Funds		 £
£
2022
2021
3,768,103 3,319,952
64,423
310,408
0
0
64,423
310,408
3,832,526 3,630,360
147,552
139,769
3,684,973 3,490,591
3,832,526 3,630,360

Approved by the Trustees on 21 June 2023 and signed on their behalf

Brigadier A G Hughes CBE…...................................................... Trustee Lieutenant Colonel (Ret'd) Nick Everard..........…........................... Regimental Secretary

The following notes form part of these accounts

7

THE ROYAL LANCERS CHARITABLE TRUST NOTES AND ACCOUNTING POLICIES FOR THE YEAR ENDED 31 DECEMBER 2022

1. ACCOUNTING POLICIES

1.1 Basis of Accounting

These accounts have been prepared with the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

1.2 Fund Accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity. Unrestricted funds include unrealised gains on revaluation of fixed asset investments.

1.3 Incoming Resources

All incoming resources are included in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

1.4 Resources Expended

Expenditure is recognised on an accrual basis as a liability incurred. Expenditure includes VAT which cannot be recovered, and is reported as part of the expenditure to which it relates:

1.5 Tangible Fixed Assets for Use by the Charity Investment assets are stated at book cost values.

8

The Royal Lancers Charitable Trust

Notes and accounting policies for the Year ended 31 December 2022

Donations and Gifts - Unrestricted
Legacies
Donations
Grants and Loan Refunds
Subscriptions - One Day Pay
Subscriptions - Past Officers & OR's
Staging Events
200 Club Social Lottery
Donations and Gifs - Restricted
Armed Forces Covenant Fund
Investment Income
Income Receivable on Listed Investments
Grants Payable
To Organisations Branch Grants
External Grants - ABF & SSAFA
External Grant - V Lancer
Museum Loans & Offsets
RAC Central Fund Subs
RL Museum
Recognition
RL 2022
Grant to Regiment
Christmas Hampers
Donation to Regiment
Memorials
Subcription Rebate
To Individuals
Grants
Total Grants
Governance Costs
Foxwise Accountancy Ltd
Costs of Staging Events
9/12 L Officers Lunch
Regimental Journal
Officers Dinners
CCOCA - Subs		 £
£
2022
2021
2,000
201,500
10,821
8,028
11,225
0
66,458
60,347
13,811
12,063
5,433
197
1,387
1,369
23,500
0
134,634
283,504
60,146
44,795
2,000
0
12,000
12,000
23,670
0
0
10,621
600
600
3,000
0
6,000
0
84,489
0
68,545
68,500
0
75
4,000
4,000
13,284
2,078
655
674
218,244
98,548
24,905
22,994
243,149
121,542
2,880
2,400
.
385
75
0
0
1,734
9,509
0
0
2,119
9,584

9

The Royal Lancers Charitable Trust Notes and accounting policies for the Year ended 31 December 2022

7 Support Costs
Bank Charges
Insurance
Postage
Repairs & Maintenance
Software
Stationery & Printing
Telephone & Fax
Chattels
8 Net Income for the Year
This is after charging
Independent Examiner's Fees
9 Tangible Fixed Assets - Investments at Market Value
Opening Balance
Movement
Closing Balance
Cost of investments
10 Creditors falling due within one year
Accruals
11 Movement in Funds
Opening
Restricted
Unrestricted
Income including gain on revaluation
Costs including loss on revaluation
Closing
Closing
Restricted
Unrestricted		 £
£
2022
2021
689
273
11,545
8,491
2,852
2,569
0
0
244
6,483
0
0
719
1,030
21,189
9,186
37,239
28,032
2,880
2,400
4,737,006 4,381,814
-394,508
355,192
4,342,498 4,737,006
3,768,103 3,319,952
.
0
0
139,769
132,331
3,490,591 3,148,757
525,247
565,119
-324,099
-215,846
3,831,509 3,630,361
147,552
139,769
3,684,973 3,490,591
3,832,526 3,630,360

10