Friends of Chi51ehurst Recreation Ground Re8iStefed Charity Number 1163405 ANNUAL REPORT 2022-23 Structure. Govemance and Management The Friends of Chislehurst and Walden Recreation Grounds, also known as FOCRG, was established in 2010 and became a charity on 3 September 2015. It is govemed by its Constitution. m¢)St recently amended 30 July 2015. The Trustees of the Charity are the committee: Chalr Barbara Arora Social media & marketing Secretary Alison Stammers Gardening Club Treasurer Julie Covill. Environment & Biodiverslty Events Rachelle Harte Member without portfolio Consultant engineer & factotum lan Douglas Pia Burbidge Mai Bunce Gary Tyler Clive Richardson Ob]ectlves and Actlvltles The charitys principal objective is to assist in maintaining and improving Chislehurst & Walden Recreation Grounds and associale o)mmunity facilities for the benefit of the inhabitants of the area with the object of improving iheir conditions of lrfe. Funds are raised throLhJh grants, events and by encouraging donations from local people and businesses. We rely on this funding and volunteers to provide free ¢ornmunity events and park improvements. Membership Membership of FOCRG currently stands?t 604 households. 895 members. People regularfy thank us for making the Recreation Grounds a safe and pleasant environment. but the number of hands on volunteers remains low. We have a committee of 9 ptus a further 12-14 regular volunteers who can be ¢alled upon for projects and events. FOCRG volunteers. including the Gardening Club, contribuled an amazing totsl of 2,855.5 hours to protect. promte and improve our Recreation Grounds. This is logged hours- many more go unrecorded e.g. dog walkers and others who litter pick. Achlevements and Perfomiance Once again, a small but committed group of volunteers contributed an impressive amount of time to maintsining and improving the Recreation Grounds and WO¢)ds. The Gardening Club, under the committed guidance of Mai Bun, has Continued to grow, both in volunteer numbers and in the expanding range of borders and planters they maintain. Thanks to the ongoing grant from London City Bridge Trust. they now have a greenhouse and other tools and equipment. Located in the Invicta Scout compound it is used to start seedlings and cuttings and overwinter tender plants. Along with composting our green waste and choosing hardy. perennial plants. FOCRG is steadily moving towards suslainable gardening. Nothing is wasted and we upcycle where possible. We are delighted by the way local residents are stsrting to contribute plants and materials to help us. The
volunteers have become a real team. AWhatsApp group aids communirAtion about what the week's work will involve and enables exchange of ideas. and humour.I Fortunately. our grant funders appreaate the importants of looking after our volunteers. so refreshments after work and an annual apprectation lunch can be budgeted for. Sadly, holding regular monthly work sessions for a Biodiversity and Environmental Group did not increas& volunleer numbers as hoped. Existing volunteers managed to planl a new nalive hedgerow and a disease resistsnt elm tree in Chislehurst Rec. bul we decided bigger projects like stream bed clearance in Walden Woods and improving the natural play area would need input from idverde. Community Manager. Andrew Harby. has been a great help, and w8 hope that once people can see improvements taking shape. they might be encouraged lo volunteer. It was gratifying to have our efforts recognised by ts[nIng our Green Flag for the 5 year. We also achieved OulslandirvJ in the London in Bloom It's Your Neighbourhood category. as well a Silver in their Environmental Challenge. The Gardening Club won first prFze in the Communty Gardening Class of Bromley in Bloom. sponsored by Cooling's Nursery. Playground works. fijnded mainly by LBB'S Hatinum Jubilee Grdnt (£16,550) along with £2.OlXI each from The Chislehurst Society arKJ FOCRG, are nearing completion. The newly surfaced path and areas around play equipment should make better access for pushchairs and wheelchairs. A little ticket office MpleteS our toddler's train atiOn. Events this year induded our 3 annual Gingerbread House maknng in collaboration wth the Invicts Scout Group. This messy. but fun, event was held in December in the Scout HQ. There were so many other events to mark the Coronation on May f that FOCRG did not hold one oftheirown. 19 May saw us host the first Chislehurst Car Show in collatjoration with the Wlt Chislehurst Group.11 proved very popular. 11 June was Mia's Pawfect Dog Day- a fijn treasure trail in Chislehurst Rec and whe$ Wood for children and their dogs lo raise money forAnnabelle's Challenge, a charity in support of Vascular EDS research. This was also great fun and raised £1,500 for the charity. 19 August was the big event- Chislehurst Rlxks in Walden Rec. This has rK)w become so popular and the various licensing, Crowd control and anti- terrorism regulations so complex. that we need the services of Clearsynergy. a CLC event management team. who can work wtth idverde and LBB to ensure the event is Compliant. runs smoothly and everyone has a good time- which they did. Bands play for free arKI tM)th the Main stage and the Communty Stage give a platfom for local up and Coming musiaans. FOCRG are keen to keep events in the Rec accessible to all with free enty where possible. To do this, given our limited number of volunteers. we need to work closely with other community groups and look for funding Ihrough grants and sponsorship. To rerApro¢ale. our volunteers helped out at the very successful Chislehurst Creates art event, the Rotary Fireworks and the Chislehurst Remembrance Day Parade. Apart from our publicised events and work parties, FOCRG volunteers routinely answer queries from the public, pick up litter, prowde dog poo bags and dean the drinking fountain. We offer volunteering opportunities for Duke of Edinburgh award sludents and a dedicated group of Cubs from the Chislehurst 5 . We liaise with Scouts. FC Elmstead. the Tennis Club. Bootcamps and other park users. We are an active part of the Bromley Friends Forum.
Numerous hours are given to background tasks like publicity, event planning. leaming new skills as needed, applying for grants and dealing with LBB and idverde, for example planning park improvements. reporting maintenance issues. and sometimes seeking urgent act¢on. In March, FOCRG was instrumental in raising awareness of sewage pollution in the main drainage ditch and ensuring action was taken by LBB. Thames Water and The Environment Agency. We conlinue to monitor plans for an SEN Sch(M)l in part of Walden Woods. To date the DFE have only done a feasibility survey and a planning applicatK)n has not yet been submitted. For Ihe future As always. we need to grow our volunteer base and work ¢J) succession planniro. Projects will focus mainly on environmenlal and 0dIverSity issues. We will be looking for grant funding lo help direct water run off from the lower end of Walden Recreation Ground into our cleared stream bed and restore some of the wet woodland. Water management for drainage and wildlrfe is a priority. We will continue our policies of sustainable gardening and appropriate tree planting and (lo our best to ensure Walden Woods remains accessible and proteded from building encroachment. We hope Chislehurst Rocks remains a feature of the Recreation Ground year. although sponsorship is critical. We are open to suggestions from residents for smaller, fun activities which will engage families. We look fOard to hearing from you! Financial Review During the year ende(12 September 2023. FOCRG received incom• of £25.340 {2022: 7.027>. Total resources expended were £29,29112022: 25.033>. Net Incomingl(ouigoing) Resources were -3.951 (2022-_18.006). The financial statements are set out on pages 1-14 and the independent examiners report on page 15. The independent examiner is Mattison & Co. The trustees dedare that they have approved the trustees. report above. Barbara Arora Chair FOCRG 27. November 2023
Friends of Chislehurst Retreaiional GfouDd Charlty Number 1163405 Independent Examinerfs Report tL) ihe Mernber5 of Friend5 olchislehursi aftd Walden Road Rtcreatiofial Ground on theA£counts lorthe year ended to 2 September 2D23 Respertlve responsibilities ol trustees and txamlner The chèritv's Irusiees are responsibjc lor ihe preparation of the accounts. The chariiV5 trustees consider thJn on audit Is fior rcouired for ihis yeor under 5tction 144 01 the Charities Act 2011 (the Charilies Acrl and that on independent exJmiAJtion i5 nccded. It is myresponsibility to: xornine ihe accounts undir seaion 14S olihe Ch3rilies Act. -to lollow ihe prxcdurts lJld down In the eencrol Dwections given by Chaiity Commtssion lundcrscction 14515llbl ol ihe Charilics Aal, )nd -10 51aie whcthLY PJrticular m31tcrs have tomc io rnyattentio Basbs ollndependtnt t¥aminerfs SialeffteA¢ qy exam'.nJiic+n was (Jrried out In auwdance ¥vith eencfal L>.rettions Biven by the Ch?riry Cornmission. An QAarniOaiion Éncluees a rc¥icw ol the accountinz records kept by the chariry and comparison of ihc accoun:5 presertied %iih Ihose records. 11 also includes consideration ol any unusu¥l siems or d.sclosures In the accoJni& and sce".ng e¥?laThations Irom the trustees concerning any such m:.tiers. Ihe Piocf dLics underLJien dono: p.'o¥".deall the evidencethat would be required ifj an aud.t and conseq eniTy no opir.ioi Is £ivefj as io ¥%heiher the accounts pruent a'true and fairf viewand the report 15 IiTiied to those m31tcrs sctoul In the s:è:ement belo'N. Independent exjmlnerfs 5ts1emertt In cornettion %%..th myekn?m.'n3tion. nomaiier h3$ roTr.e to my aiieniion 111 .hith Elves rne reason3b'.e iause io bel.eit ihai in. any maieri31 respea. tr4e reouirements.. .to keep accouniing recorc5 in accoa.-.(e "s:h sectton 130 01 the Charities Act. .10 prepJre account5 %ihich accord iiil ihe accoun.ing fetords and comply Wilh ihe accounii.ryg requirements of the CharitiesAtt have notbeen met: or 121 to whith in rny opinion. aiieniion shDU d be drawn in order io eftable a proper undetstanding of the accounts to be reathed. SJndra Hipwell. f fAAAT 13 December 2023 P.lartison & Co 70 Hi.h Strect Chislehufsi Kent 6R7 SAQ
Friendsof Chi51ehurstReueattrywl GrouNI CharityNumber 1163405 Independent Examinerfs Report to the Member5 of Friendsof Chislehurstand Watden Road Re¢reation31 Ground on the Actounts lorthe yearended to 2 September Z023 Respettiverespon5ibilities oltrusttes and e¥aminer The thariws trustees are responybte for the preparatioft of the accounts. The ch¥it(s tTUStees considerthan an audit 15 required for this year under sertion 144 of ihe tharities ALt 2011 Ithe Charitie5 Artl and that an indewdent examination isneeded tt is my respoAsiblity to: -enmine the accounts under sertion 145 of the Chartties ACL .10 follcw ihe prcKedures la down In the eeneral Tr"rectiorfj Eiven by the Charity Commi%si (under 5ecti)n 1451SMbl ofthe Chafities Artl, and -to statewhetherparti£ularrnatters cometo myattefttiD Basisof IndepeFwJentexaminees ststernent My exarnlnarn was carried our in accordance with gra1 Dirertlons gNen by the Charity Cornrntson. An exèminaiKJn include5 3 review of ihe %cowtiryR records kept by the charity and comparison of the a¢(n[S wesented with those records. It also includes consideraDon of anv usual ftems or di5closufes th the accounts, aThl seein8 expJanatM Irom the trustees concerr#ng any Such Matte Theprocedufesundertakendo not providealltheevidencethatwould be required in an audit and consewently no ownloA1s giyenastowhether the accojnts present a and fair view and the reptsrt Is lirnited to those matters set Oulin the llalement bel¢)w. Independent exam[f$ ststernent In connettion with myexaminaiion. nornaiter has cometo my aitention 111 whlch Elves ffle reasonable ¢au5e io belIe that in. any material respecL the requirements: .to keep aounting records in accordance with sectKJn 130 olihe Charities Act.. -to prepare accounts whith ac¢oTd with the attounting CordS and comply wth the accevnung teqUirenIs0f ihe Charits Att ha¥e not beet) met- or 121 to%%*ich in my opinion. attentity) shjutd be drawn In order io enable a proper nderstar1n8 01 the Kcounts to be reached. Sandra Hlpwell- FMAAT 13 Decembor 2023 Mattlson & Co 70 High Streel Chislehw5t Kent 6R7 5AQ Jn
Fnends of chis1ehul S W'alden Rocro31K) Charity No Company No 11 $3405 Annual accounts for the eriod Perd 51art dale 0310912022 To per end dale 0210912023 Section A ststement of financial activities (including summary incoine-and expenditure account) Restricted Income Unrestrictrd Endowment fvnds Prior year funds RE¢ommended categorles by activity T¢)tsl fvnds 9013 F01 Income (Note 31 F02 F03 F04 FOS al erth•Jmerts Dtyrtlf6 1609 1.297 22.218 23.827 1.401 30 IrNestrnwts 66 19J 150 Total Expenditure (Note$ 61 3.122 22.218 25.340 7.027 Exr¥jitO on: R>r¢JtrKts 72 24.497 464 6.218 455 22.618 28.836 455 S10 rotal 512 6.673 22.618 29.291 25.033 •ncomellexptnditur¢l belore tax forth¢ reportlng perfod S13 3,551 400 3,951 18.006 Txw*Y• Net Incomellexpendlture) aftef tax beforn Investment galnslllossesl 3.551 400 3.951 18.0C6 Net Incomellexpendlturel Extraordlnary ilem$ Transfers between funds Other recogn15ed galnslllossg51: S17 400 3,951 S18 S19 ets LOfW(Ic6se5} Net movement In fund$ 3.551 400 3.951 18.006 Reconciliation ol funds." 11.122 7.571 1.638 1.238 12 760 8.809 30.766 12.760 Total funds ¢•nled fonvard CC17a (Excell 0710212024
-Iiufjl 6 I i4lf Cli3rni fJ cnin¥ P Restric lknestykted Incom ETr>Jfflent Totalthts nds r&1$ Tol•l lst y••r Fixed assets lfitangible a$5ets Tattgible as>¢ts Heritage assrf$ Investments Foi F02 F03 FOS (Note 1¥ (Note 141 INote 161 IN•t• 17) Totalflxedassets Current assets Slocks (Note 181 Debtors Ill¢ie 19} lryveslmenfs INot• 17AI Cash at bankand In hafid INot•241 rot¢uffenioss8ts 339 7.775 8.114 1238 1238 9,013 9.352 12.958 13.024 Creditors: 8moynts fling dut wlthln one year (Note 201 543 Netcurntass¢WllabRrfiesJ 7.571 8.809 12.760 Totalassetsl¢ts cunwi iiabilhies 7.571 1.238 8.809 Crerfitors: amounts falling due afttrone year (Noie 201 Prnvlslons lorllabllitles 814 Toialnei •ssets orllabllitles Funds of the Charity Endowm•nt funds (Note 2n Restrfeted Inetyntfunds (Nty 271 Unrtstricted funds Revaluaiion resw Falrvalue res¢rve B16 7.571 1.238 7.571 Tolalfund$ 7.571 1.238 8,£09 12.760 rhecompanywas entIldI0 PIOn IMM•nderS47y01¥• ConyanksA¢t 2O06rdathig i? small ¢ompanl Themembers hav¢noirequtred th•Mmpnyt• vèla aft•udkln •ccorfan¢•wlth SKllon 476ofthe Compan1•$ Act 200& Th•dA¢torS •¢knowledge theIrnSIbAlles forc0mplg th•requhemenis ofth• CompaAl8sA¢t wlth respect to a¢tounlln# recor#s and IhoprewBtlon gla¢¢ouni& Theseac¢ounts havèb6onpryredkn¢¢Qanr•wtth Ih•prnVtshnS•pp to smallcompaftle5 subJe¢tto th8sm?Ilcomp•nlos wlm••ndth lth FRS102SORP. SKJned byona orl Ipusleesldyedoofi bphalolal th• tWSleeYdvedopJ Daio of approval alrmvyyyy Sbjnaiure of4Yectar8ub)entxating •c)Jwits bekn9 nl to coanS u%e Sgnatr¥e Da Irr Print *am• CC17a IEAcell 0710212024
- l 12 JIFFN51 VT.?d7*4
I
3022 729 IDI a618 455 4S5 033 Gb 19591 21 049 S* ¢¢17a 012q021
Note10 Details of certain types of expenditure Note 10.1 Fees forexamination of the accounts Pleaseprovide details of the amountpaid foranystatuloryextemalsuutiny of accounts and otherseryices pmvided byyourindependeftt examiner. If nothing was paldplease '.r'O'in the appropriate box{es). This year Last year Independent examinerfs fees 350 264 Assurance services othèrthan independen¢ examinatlon Tax advisory fees Otherfees (forexample: financial advice. consuliancy• accountan¢y servi¢es} paid to the Independent examiner CC17a IExcell 0710212024
IIIMMlnSection cMIlI1N0tes.Io the"accountsJMI{C0nt)l Note 19 Debtors and prepayments Please complete thls note if the charfty has any debtoffs orprepayment& 19.1 Analysls of debtors Thls year Last year Trade debtors Prepayments and accrued income Otherdebtors 339 66 Total 339 Complete 19.2 whern a materlal debtoris recovernble more than a yearafter the reporting dat 19.2 Dlsclosure of debtors recoverable In rn0 than 1 year (included In debtors above) This year Last year Trade debtors Prepayments and accrued income Otherdebtors Total CC17a (Excell 0710212024
Section CAIIIINOteS to the"accountsXII1IM{COnt)IIII Note 20 Creditors and accruals Please complete this note rf the charfty has any crnditots oraccruals. 20.1 Analysls of credito Amounts falllng due withln one year This year Last year Amounts falling due after more than one year 9013 Last year 'ruals for grants payable Bank loans and overdrnfts Trade creditors Payments received on account for contracts or perforniance-related grants Accruals and deferred Incomo 264 Taxation and social security Other creditors Totsl 543 264 20.2 Deferred income Please complete this note rfthe charity has defetyed InM& ase ex lain the reasons wh income Is defenFd. Movement In defeffed Income account Thls year Last year Balance at the start of the reportlng perfod Amounts added in current period Amounts released to Income from prevlous perfods Balance at the end of the reporting period CC17a (Excel) 0710212024
Seclion CAIIIIlUNOteS to the"accountsJlllllmM(COnt)1Ilwllll Note 24 Cash at bank and in hand Thls year Last year Short tem) cash investments {less than 3 months maturily date) Short term deposits Cash at bank and on hand Olher Total 9.013 12,958 9.013 12.958 CC17a IExcell 10 0710212024
27 ¢hartylund5 27.1 D•uths¢fmairiallurth thobJandm¢¥othefits GuRREmTrnwthwIb>l Fund TfftP£ÈÉ tsaknc• b9h1 10Th¥4rd Ftsnd Aaffl•s ReStritedtytsTrJi Fu Restr¢w9 CTropFuThli 9èn¢ThèsS FthJuVJ ctrJoILwthnGarthnu¥Uub Ch151ÈhurSiStitikty Gardentyclub R¢str¢tedhJrfS Rt&tr£tedh• 1.142 Ae5LTledlrw1 Re5tr¢wfthJ5 12.7 29.291 8.8D9 071O2r2024
Nd¢27 Ch4r ds 271Dtt1fl5ffityrtaIiUPth P•Wrm1M+Tth PftEVKW3r•ptytknJptr TTr•PEÈE Fund b•l•Dc Gth•4nd ttynv4rd UA 1$ 60JS tabl•fundi Funthn Bnche¥l Seau ILMdanGoenl Chi¥ehvlSt5rKr GardÉnin Cl e51iK1¢0brts Restr4•$ Re5kthdfw 111 12.ISB $92 pmi 12.760 Yè>" r£l7*iEJt• 12 07rt1tou?4
Not• 28 Transa¢ii•n¥ $1••1 •nd 707AS Lix TOT
ection CJlllmlNOteS to the accountSMIlWlW•{cont)MllWI tlote 29 Additional Disclosures -he following are significant matters which are nol covered In other notes and need to be included lo provide I proper understanding of the accounts. If there is insufficient room here, please add a separate sheet. -he charty has a Reserves policy slates that the Charity shal maintain unreStrted reserves of £4,OC(l in order to fund he continued park improvements and park events. CC17a (EX1) 14 0710212024