## **Trustees’ Annual Report for the period**
**From 01/08/2021 Period start date To 31/07/2022 Period end date**
## **Charity name: Iwade@TheBarn**
## **Charity registration number: 1163386**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To further or benefit the residents of
purposes of the charity Iwade and the neighbourhood,
as set out in its without distraction of sex, sexual
governing document orientation, race or of political,
religious or other opinion by
associating the said residents and the
local authorities, voluntary and/or
other organisations in a common
effort to advance education and
provide facility in the interest of social
welfare for recreation leisure time
occupation with the objective of
improving community life for Iwade
residents. In furtherance of these
objects but not otherwise, the charity
trustees shall have power; to
establish or secure the establishment
of a community hub and to maintain
or manage or cooperate with any
statutory authority in the
maintenance and meeting of such a
hub for activities provided by the CIO
in furtherance of the above objects.
Summary of the main Para 1.17 and The organisation has continued the
1.19
activities in relation to management of the community space
those purposes for the for the residents of Iwade. The
public benefit, in benefits to the public are by providing
particular, the activities, a public space for use by the local
projects or services residents including supporting local
identified in the business people by providing the
accounts. facility. This has included making the
venue available as a meeting space,
for leisure space and social events.
We have constructed a new storage
shed enabling furniture to be more
efficiently stored to increase flexibility
of use of the barn.
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Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference Grants not given by the charity Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference Summary of the main The Barn had a slow start to this year. achievements of the Confidence was building with people charity, identifying the beginning to once again book events difference the charity’s Para 1.20 after COVID restrictions had been work has made to the lifted, but there remained concerns as circumstances of its COVID infection rates increased once beneficiaries and any again. Into the New Year and bookings wider benefits to society really began to pick up and by year as a whole. end we were back once again to prepandemic levels.
The Trust’s main focus was ensuring that bookings were coming in and, in turn, income. In January 2022 the build of our new storage facility, Barn 2 commenced, being completed in February and giving much needed extra space for additional storage.
The computer desks were removed creating a lot more useable space for
hirers and has been successful in increasing the usability of the The Barn for people who, in the past, have been unable to use the barn due to lack of space. This has also given business users to increase the amount of people they are able to serve for events they hold. Towards the end of the year the Trust concentrated on looking ahead to what additional events could be run to ensure additional income is generated enabling the Barn to remain free of charge for community groups. With rising utilities costs it is important that income generation is increased to ensure running costs are covered.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Cash funds of £12,120 at period end.
financial position at the
end of the period
Statement explaining Para 1.22 Trustees have agreed to set aside
the policy for holding £3000 as a sinking fund for future
reserves stating why repairs, and £7000 to cover one years
they are held running costs to manage any further
periods of closure as experienced this
year.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 Trustees are confident that the trust
uncertainties about the will continue as a going concern.
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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We have received £5,000 in
Government grant due to Coronavirus
The charity’s principal pandemic, and £7667 towards
sources of funds Para 1.47 building of new storage shed.
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The Trust feel that due to the healthy
funds held, and continuing prudent
A description of the Para 1.46 financial management there are no
principal risks facing the foreseeable risks facing the charity.
charity
Whilst the Coronavirus pandemic
Other impacted on the work of the charity
the trustees are confident, on the
evidence of usage since restrictions
were lifted, of its continuation and
remain committed to ensuring the
venue is available for residents.
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution dated 16 July 2014
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Appointed by existing trustees
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Iwade@TheBarn
Other name the charity
uses
Registered charity 1163386
number
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Charity’s principal Iwade Barn
address 20 All Saints Close
Iwade
ME9 8FP
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 James Hunt Chairman
Laura Elizabeth
2
Cheesman
Pamela Horner
3
Ben Marsh-Allen Until 16 [th] November
4
2021
Rynn Aubrey Treasurer
5
Kemp
Graeme Kingsley
6
Horner
Ronald George
7
Francis
Kelvin Rivers-
8
Simpson
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Rynn Aubrey Kemp **Position (eg** Treasurer **Secretary, Chair, etc) Date** 18/04/2023
**Iwade @ the Barn # 1163386**
## **Receipts and payments accounts**
**For the period from**
**To**
1-Aug-21 31-Jul-22
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations - - - -
Hall hire 6,986 - - 6,986
Misc 5 - - 5
Grant 12,667 - - 12,667
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 19,658 - - 19,658
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 19,658 - - 19,658
A3 Payments
Repairs & Maintenance 2,188 - - 2,188
Legal 105 - - 105
Insurance 1,004 - - 1,004
Utilities 1,108 - - 1,108
Phone & Broadband 576 - - 576
Cleaning 530 - - 530
Equipment - - - -
Supplies 309 - - 309
Booking Clerk wages 1,353 1,353
Misc -
Refunds 174 174
Subscriptions 60 60
Storage shed build 27,060 27,060
trustees training 108 108
- - - -
Sub total 34,575 - - 34,575
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 34,575 - - 34,575
Net of receipts/(payments) - 14,917 - - - 14,917
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 14,917 - - - 14,917
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Current account
Petty cash|**_Total cash funds_**|**to nearest £**
**11,706**
**364**
**-**
**12,070**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances|with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Storage shed||Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|Tables
Chairs
horse box||Unrestricted
Unrestricted
Unrestricted|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
bhlf f ll th tt|Signature||Print|Name||
Signed by one or two trustees on behalf of all the trustees
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CC16a
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## **Last year**
**to the nearest £**
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12
1,377
1
19,051
-
-
-
-
20,441
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**20,441**
**1,994 343 924 769 576 95 365 142 288 176 295 - 5,967**
**5,967 14,474 - - 14,474**
## **Endowment funds**
## **to nearest £**
**-**
## OK
## **Endowment funds to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval