Trustees’ Annual Report for the period
From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date
Charity name: Farndon Community Trust
Charity registration number:1163372
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To maintain and manage Farndon Community Club for the benefit of the residents of Farndon and surrounding communities and in the interest of social welfare to provide for those residents facilities to advance educational recreational and leisure activities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Please see the paragraph on main achievements of the Club below. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Public benefit is discussed every year at a Trustees meeting and all the Trustees are aware of the principle of public benefit, understand its importance and consider it when making decisions. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Club would not be able to function without its volunteers who are instrumental to the ongoing success of the Club. The contributions that they make are varied and individual, but together provide the support |
that the Trustees need, and both groups work together well. All the Trustees volunteer at events too. Other
Achievements and Performance
SORP reference Sports -The Community Club and its surroundings provided a sporting venue for many organisations in the village over the year. Summary of the main Para 1.20 These include Netball games and practice, and achievements of the charity, an annual event, both women’s teams and a identifying the difference the mixed team who have entered national level charity’s work has made to competitions, Tennis, Football – at times there the circumstances of its are up to 4 teams who play or train on the beneficiaries and any wider football pitch, Outdoor bowls, Pilates, Functional benefits to society as a whole. Physio, Karate, Children’s dance and gymnastics. Cycling Clubs use our facilities, almost 20 events took place over the year based at the Club. All these sports show how vital our club is in supporting both the physical and mental health of the community, assisting in maintaining wellbeing and good health. Culture and Social Activities – At the start of the year the building had two rooms that could be hired out, the main hall and the studio but unfortunately in January 2023 it was discovered that the roof trusses above the main hall had warped badly, and the roof could no longer be considered safe, therefore the main hall had to be closed. This will be explained in more detail in the section relating to uncertainties. The room hire charges are used to help pay for the running costs of the hall. The community room was therefore upgraded quickly by the volunteers to provide a second room that could be hired out for smaller events, independently of or at the same time as the studio. Over the course of the year the rooms have been hired for children’s birthday parties, adult birthday parties, christenings, children’s summer camp, art classes, which are now very popular and expanding, two theatre productions, the Trustee meetings, the Events Committee meetings, band practice, and a local management company and a local company both hired the studio for meetings with their clients/staff. A dementia workshop was also held in our studio, as well as CPR defibrillator training (there is a defibrillator on the outside of the building). First Aid courses
were held at the Club, as well as Dog First Aid. A local dog trainer holds classes 3 times a week from the premises. It can be seen that the hall plays an important part in village life supporting a very wide variety of uses. Events - In addition to hire income the Trust also holds events in the Club to raise money towards its upkeep. These events are very popular with the community and are also aimed at being affordable. A bonfire night fireworks display and bonfire was well attended, four car boot sales took place on the field, an annual quiz took place, a music quiz was well supported, a Gingo bingo took place near Easter, the 6 Nations rugby tournament was screened at the Club and a Beer and Music Festival was successful in raising a significant amount of money. Several of our hirers wanted to help with the fundraising and held their own events at and for the Club which was very much appreciated. Many of the local people turned out for the Coronation event which was a great success. At nearly all these events the bar is opened to enhance the funds that are raised for our charity. These large social events are a great opportunity for the village to come together and enjoy the Club and what it offers, they are well supported and enjoyed by the village.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity continued its successful fundraising and was able to continue to operate, MUGA income was increased, the surplus on events increased and grants and donations were increased. Because of the closure of the main hall its income was reduced from the previous year, this is evidenced in the hire fees being lower and the bar profit being reduced too. Without capital grants to contribute to replacing the roof and structure of the Club the future of the Club looks uncertain. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | £10,000 is held as an emergency fund to enable the Club to continue to meet financial obligations for a period if the Club became unable to operate and obtain income. A sinking fund for the MUGA is being accrued to cover the cost of replacing the playing surfaces and infrastructure in the future. |
| Amount of reserves held | Para 1.22 | See above. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The main hall roof being unsafe has been a great disappointment to the Trustees. The Club had benefitted from a range of improvements taking place over the preceding years, and the premises had become far more sustainable and presentable than previously. The year was spent in fundraising, applying for grants, and having the building surveyed. At the end of 2023 we were still working towards identifying the full costs of the project and the Cheshire West and Chester Council significant grant awarded under levelling up funding unfortunately had to be declined as we couldn’t guarantee being able to spend it within the tight budgetary timescale. At the end of 2023 we were anticipating being able to identify the full costs early in the new year and to becoming ‘project ready’ to enable all funding opportunities then to be explored with the aim of getting the project underway as soon as possible. The main hall hire and bar previously generated most of the income for the Club, so its closure greatly reduced the opportunities for raising further money. Several of our bigger events ceased, such as Blues Nights, Ballroom dancing, Modern Jive nights, Line Dancing, Walking Netball and one of |
the weekly Pilates classes had to stop.
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust (Charitable Incorporated Organisation) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election by members or appointment |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Farndon Community Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1163372 |
| Charity’s principal address | Farndon Community Club Sibbersfield Lane Farndon Chester CH3 6NX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Deborah Molony | Chair | Until 1.10.23 then Secretary |
||
| John Hillyer | Vice Chair | |||
| Gillian Nove | Chair | From 1.10.23 | ||
| Alison Gresty | ||||
| Dan Spry | ||||
| Rob Caddy | ||||
| Rob Gresty | ||||
| HilaryWilliams | Secretary | Until 1.10.23 | ||
| Linda Twydell | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) D M Molony Full name(s) Deborah M Molony
Position (eg Secretary, Trustee Chair, etc)
Date
08.09.2024
| FARNDON COMMUNITY TRUST - Summary Account to 31st December 2023 | FARNDON COMMUNITY TRUST - Summary Account to 31st December 2023 | ` | |
|---|---|---|---|
| OPENING BALANCE 1st Jan 2023 | £ 32,526 | ||
| INCOME | £ 6,024 £ 25,562 £ 12,280 £ 10,093 £ 360 £ 16,111 £ 849 £ 223 £ 4,890 |
||
| Bar Proft Grant and Donatons Surplus on Events Hire Fees Bowlers Muga Footballers Interest Income Other Income |
|||
| TOTAL INCOME | £ 76,392 | ||
| EXPENDITURE | £ 1,168 £ 453 £ 2,089 £ 9,107 £ 225 £ 2,625 £ 4,296 £ 408 £ 158 £ 2,574 £ 1,357 |
||
| Wages, Tax & NI. Premises BT Cleaner Electricity Fire Service Insurance Lease to FPC Chester Rates TV Licence Water Rates Waste and Skip |
|||
| Total Running Costs | £ 23,292 | ||
| Other Expenditure Bowlers Muga exp Hall repair fnal invoice to Dunham Final invoice for heatng TFR Muga Ringfenced to raise the roof Footballers Muga transfer to sinkfund account Survey fee paid by FPC and Ch West TFR to Raise the roof fund TFR Reserves to Deposit Account New waste system pump Sundry Items |
£ 253 £ 568 £ 2,047 £ 1,366 £ - £ 880 £ - £ 5,340 £ - £ - £ 3,468 £ 1,849 |
||
| Total Other Expenditure | £ 15,771 | ||
| TOTAL EXPENDITURE | £ 40,231 | ||
| SURPLUS FOR YEAR TO 31st December 2023 | £ 36,161 | ||
| FCT Barclays Main Bank A/C FCT Muga Sinkfund Account FCT Reserves Account Raise the Roof Fund Cash foats Bar Stock REPRESENTING |
£ 19,483 £ 13,575 £ 10,008 £ 23,665 £ 720 £ 1,237 |
||
| £ 68,688 | |||
| Fireworks 2024 ringfenced £ 1,600 Barclays funds £ 47,248 Bowlers fund £ 508 Ring fenced for refurbishment of club £ 10,341 Ring fenced Muga balance £ 3,551 Ring fenced FFC Farndon pitch hire £ 119 Ringfenced Muga quiz matchfunding £ 884 Ringfenced Football foundaton grant £ 3,200 Bar Stock £ 1,237 £ 68,688 As at 31st December 2023 Barclays reserves Deposit Account £ 10,009 Barclays Muga Sinking Fund seperate Account including interest £ 13,575 Barclays Raise the Roof Separate Account including interest £ 23,665 Bowlers Fund includes £58 from year end 21 and £343 from year end 22 Muga ringfenced includes £2,436 from year end 22 Raise the roof includes £120 from previous year Footballers includes £150 from year end 2022 |
Fireworks 2024 ringfenced £ 1,600 Barclays funds £ 47,248 Bowlers fund £ 508 Ring fenced for refurbishment of club £ 10,341 Ring fenced Muga balance £ 3,551 Ring fenced FFC Farndon pitch hire £ 119 Ringfenced Muga quiz matchfunding £ 884 Ringfenced Football foundaton grant £ 3,200 Bar Stock £ 1,237 £ 68,688 As at 31st December 2023 Barclays reserves Deposit Account £ 10,009 Barclays Muga Sinking Fund seperate Account including interest £ 13,575 Barclays Raise the Roof Separate Account including interest £ 23,665 Bowlers Fund includes £58 from year end 21 and £343 from year end 22 Muga ringfenced includes £2,436 from year end 22 Raise the roof includes £120 from previous year Footballers includes £150 from year end 2022 |
£ 1,600 £ 47,248 £ 508 £ 10,341 £ 3,551 £ 119 £ 884 £ 3,200 £ 1,237 |
|---|---|---|
| £ 68,688 | ||
| £ 10,009 £ 13,575 £ 23,665 |
We have reviewed the above accounts with the records and explanations supplied to us and we believe the above accounts represent a true and fair view of the workings for the year.
C Roscoe FMAAT on behalf of Roscoe Accountants 27th February 2024
| FARNDON COMMUNITY TRUST - Summary Account to 31st December 2023 | FARNDON COMMUNITY TRUST - Summary Account to 31st December 2023 | ` | |
|---|---|---|---|
| OPENING BALANCE 1st Jan 2023 | £ 32,526 | ||
| INCOME | £ 6,024 £ 25,562 £ 12,280 £ 10,093 £ 360 £ 16,111 £ 849 £ 223 £ 4,890 |
||
| Bar Proft Grant and Donatons Surplus on Events Hire Fees Bowlers Muga Footballers Interest Income Other Income |
|||
| TOTAL INCOME | £ 76,392 | ||
| EXPENDITURE | £ 1,168 £ 453 £ 2,089 £ 9,107 £ 225 £ 2,625 £ 4,296 £ 408 £ 158 £ 2,574 £ 1,357 |
||
| Wages, Tax & NI. Premises BT Cleaner Electricity Fire Service Insurance Lease to FPC Chester Rates TV Licence Water Rates Waste and Skip |
|||
| Total Running Costs | £ 23,292 | ||
| Other Expenditure Bowlers Muga exp Hall repair fnal invoice to Dunham Final invoice for heatng TFR Muga Ringfenced to raise the roof Footballers Muga transfer to sinkfund account Survey fee paid by FPC and Ch West TFR to Raise the roof fund TFR Reserves to Deposit Account New waste system pump Sundry Items |
£ 253 £ 568 £ 2,047 £ 1,366 £ - £ 880 £ - £ 5,340 £ - £ - £ 3,468 £ 1,849 |
||
| Total Other Expenditure | £ 15,771 | ||
| TOTAL EXPENDITURE | £ 40,231 | ||
| SURPLUS FOR YEAR TO 31st December 2023 | £ 36,161 | ||
| FCT Barclays Main Bank A/C FCT Muga Sinkfund Account FCT Reserves Account Raise the Roof Fund Cash foats Bar Stock REPRESENTING |
£ 19,483 £ 13,575 £ 10,008 £ 23,665 £ 720 £ 1,237 |
||
| £ 68,688 | |||
| Fireworks 2024 ringfenced £ 1,600 Barclays funds £ 47,248 Bowlers fund £ 508 Ring fenced for refurbishment of club £ 10,341 Ring fenced Muga balance £ 3,551 Ring fenced FFC Farndon pitch hire £ 119 Ringfenced Muga quiz matchfunding £ 884 Ringfenced Football foundaton grant £ 3,200 Bar Stock £ 1,237 £ 68,688 As at 31st December 2023 Barclays reserves Deposit Account £ 10,009 Barclays Muga Sinking Fund seperate Account including interest £ 13,575 Barclays Raise the Roof Separate Account including interest £ 23,665 Bowlers Fund includes £58 from year end 21 and £343 from year end 22 Muga ringfenced includes £2,436 from year end 22 Raise the roof includes £120 from previous year Footballers includes £150 from year end 2022 |
Fireworks 2024 ringfenced £ 1,600 Barclays funds £ 47,248 Bowlers fund £ 508 Ring fenced for refurbishment of club £ 10,341 Ring fenced Muga balance £ 3,551 Ring fenced FFC Farndon pitch hire £ 119 Ringfenced Muga quiz matchfunding £ 884 Ringfenced Football foundaton grant £ 3,200 Bar Stock £ 1,237 £ 68,688 As at 31st December 2023 Barclays reserves Deposit Account £ 10,009 Barclays Muga Sinking Fund seperate Account including interest £ 13,575 Barclays Raise the Roof Separate Account including interest £ 23,665 Bowlers Fund includes £58 from year end 21 and £343 from year end 22 Muga ringfenced includes £2,436 from year end 22 Raise the roof includes £120 from previous year Footballers includes £150 from year end 2022 |
£ 1,600 £ 47,248 £ 508 £ 10,341 £ 3,551 £ 119 £ 884 £ 3,200 £ 1,237 |
|---|---|---|
| £ 68,688 | ||
| £ 10,009 £ 13,575 £ 23,665 |
We have reviewed the above accounts with the records and explanations supplied to us and we believe the above accounts represent a true and fair view of the workings for the year.
C Roscoe FMAAT on behalf of Roscoe Accountants 27th February 2024