## **Trustees’ Annual Report for the Period 01/01/2021 to 31/12/2021**
**Charity Name:** Farndon Community Trust (Charity No.1163372)
**Address:** Farndon Community Club, Sibbersfield Lane, Farndon, Chester, CH3 6NX
## **Names of trustees who manage the charity:**
Rob Caddy - Chair John Hillyer - Vice-Chair Hilary Williams - Secretary Linda Twydell - Treasurer Rob Gresty Chris Morris (Resigned January 2022) Deborah Molony Gillian Nove Dan Spry
## **Structure, governance and management:**
Description of the charity’s trusts **:**
Governing Document - Constitution How constituted - Trust (Charitable Incorporated Organisation) Trustee selection methods - Election by members or appointment
Relationship with related parties:
Premises are leased from the owners, Farndon Parish Council.
## **Summary of the objects of the charity:**
To maintain and manage Farndon Community Club for the benefit of the residents of Farndon and surrounding communities and in the interest of social welfare to provide for those residents facilities to advance educational, recreational and leisure activities.
## **Summary of the main activities undertaken for the public benefit:**
Whilst for significant parts of the year the activities we were able to undertake were very much hampered by Coronavirus restrictions, when we were able to open the inside spaces we did so and we also managed to use the outside spaces for some very successful events. We were also very much constrained indoors by the major works which had to be carried out in the Main Hall due to a disastrous water leak in January which meant the whole room needed to be refurbished.
However, indoor classes re-started when they could, including pilates, karate, ballroom dancing, art classes, kick-boxing and children’s street dance, as well as dog-show training and indoor bowls. The only major indoor event we were able to hold was for Halloween when the local Dandelions Nursery staff and parents put on a fantastic fundraising children’s party. Towards the end of the year we were able to start offering the Main Hall for private parties again and we had several bookings for these.
Outside we ran numerous ‘Fair Weather Friday’ evenings where we were able to serve drinks outside and had a pizza van in attendance. We had three Car Boot sales on Bank Holidays which were well attended. We provided a really successful Family Funday and Beer Festival in September and it was really lovely to see so many families at this event enjoying our extensive outside space. In November we had what was probably our best Bonfire and Fireworks night ever with donations being taken on the night to fund next year’s event. All of these outside activities were enormously well appreciated by the local community with very many messages of thanks and support. They were all organised and run by volunteers and without them they simply couldn’t have happened.
## **Summary of the main achievements of the charity during the year:**
Although the Club premises were closed or restricted for lengthy periods during the year a lot of work was going on behind the scenes to make improvements and position the Club well for the future. The necessary refurbishment of the Main Hall following the water leak was a major unwelcome disruption and took longer than expected to complete but the work was finally finished by the end of October. We took the difficult decision to convert the Games Room, with under-used snooker and pool tables, into a Studio as an additional exercise and activity space and this has paid dividends in the range of activities that room can be used for. We also stripped out an under-used
lounge area and converted it into a storage room with easy access into the Main Hall, meaning that at last we have somewhere to store all our furniture when not in use. In February we applied, via our landlords Farndon Parish Council, to Cheshire West and Chester Council for grant funding under the ‘Climate Emergency Fund’ for a new heating system for the entire club premises to replace our very old and inefficient oil heating. We heard in September that a large proportion of the requested funding had been approved and so work started in October to install an air source heat pump system. We supplemented this by paying for heating and air conditioning units in the Studio. The system was almost complete by the end of the year.
We also successfully applied, again via the Parish Council, for funding for a CCTV system outside. This application went to the Police and Crime Commissioner for Cheshire and he approved the application under the ‘Safer Communities Fund’. The system was installed in the summer and is proving invaluable.
Lastly, a group of volunteers who had been working tirelessly for several years to raise funds to convert our tired tennis courts into a Multi-Use Games Area (MUGA), finally got the go-ahead with planning permission and match funding from Sports England. Work on stripping out the old courts and installing the new playing surfaces, fencing and lighting got underway in October and was almost complete by the end of the year. It is expected that the MUGA will prove very popular and provide a major contribution to the ongoing viability of the Community Club in the years ahead.
## **Financial review:**
Reserves Policy: we aim to keep a minimum contingency reserve of £10,000 which equates to approximately 3 months’ expenditure and we have managed to maintain this throughout 2021.
Principal sources of funds: Income falls under 4 main headings - revenue from holding or hosting events, hire of the premises including for classes, bar sales, and grants and donations.
Expenditure to support the charity’s objectives: All expenditure has been directed towards keeping the Community Club open and in a usable condition, carrying out improvements when necessary and wherever possible.
## **Future developments:**
Our plans for the future are to improve the Community Club infrastructure further with energy efficiency measures like solar panels, LED lighting and cavity wall insulation, and to provide refurbished showers and changing rooms, a refurbished bar area and to enhance the internal appearance with better decor, new flooring etc. Our aim is to enable the Club to become self-funding via the range of leisure and sporting facilities we can offer and to encourage an increased demand for hire of all the premises’ facilities. We want to provide a welcoming and safe environment and encourage local people to use the club more often and for as wide and varied range of activities and interests as possible. We will also seek to involve more members of the community in volunteering to help with events and to take an active part in the running of ‘their’ club.
## **Declaration:**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
|Signature:||Signature:||
|---|---|---|---|
|Name:|Rob Caddy|Name:|Deborah Molony|
|Position:|Chair|Position:|Secretary|
|Date:|03/03/2022|Date:|03/03/2022|
**FARNDON COMMUNITY TRUST - Summary Account to 31st December 202 OPENING BALANCE 1st Jan 2021**
## **INCOME**
**Bar Profit Grant and Donations Surplus on Events Hire Fees Bowlers**
## **Other Income**
**TOTAL INCOME EXPENDITURE Wages, Tax & NI. Premises** Running Costs Roof truss repairs New internal doors Heating/Air Con difference from invoice to grant **Other Expenditure** Sundry Items
## **TOTAL EXPENDITURE**
## **SURPLUS FOR YEAR TO 31st December 2021**
FCT Bank Cash Bar Stock
## **REPRESENTING**
Working bal. for ongoing running costs Muga S Morgan donation ringfenced * Bridge club ringfenced Fireworks 2022 ringfenced Water systems grant ringfenced Bowlers fund Ansvar Insurance retention ringfenced to be paid to Durham Ring fenced for refurbishment of club Bar Stock
We have reviewed the above accounts with the records and explanations supplie and we believe the above accounts represent a true and fair view of the working
C Roscoe FMAAT on behalf of Roscoe Accountants 16th March 2022
**----- Start of picture text -----**
21 31st December 2020
£ 29,243 £ 36,447
£ 8,947 £ 4,768
£ 17,297 £ 18,285
£ 7,092 £ 1,924
£ 5,253 £ 6,455
£ 58
£ 16,560 £ 3,512
£ 55,207 £ 34,944
£ 267 £ 2,388
£ 12,933 £ 14,444
£ 6,500
£ 3,600
£ 10,367
£ 3,560 £ 20,124
£ 37,227 £ 36,956
£ 17,980 £ 2,012
£ 45,492 £ 33,129
£ 820 £ 820
£ 909 £ 487
£ 47,221 £ 34,436
£ 10,000 £ 10,000
£ 5,193
£ 1,861
£ 1,200 £ 900
£ 5,450
£ 58
£ 2,047
£ 33,007 £ 10,545
£ 909 £ 487
£ 47,221 £ 34,436
**----- End of picture text -----**
dtous
s for the year.
**FARNDON COMMUNITY TRUST - Summary Account to 31st December 202 OPENING BALANCE 1st Jan 2021**
## **INCOME**
**Bar Profit Grant and Donations Surplus on Events Hire Fees Bowlers**
## **Other Income**
**TOTAL INCOME EXPENDITURE Wages, Tax & NI. Premises** Running Costs Roof truss repairs New internal doors Heating/Air Con difference from invoice to grant **Other Expenditure** Sundry Items
## **TOTAL EXPENDITURE**
## **SURPLUS FOR YEAR TO 31st December 2021**
FCT Bank Cash Bar Stock
## **REPRESENTING**
Working bal. for ongoing running costs Muga S Morgan donation ringfenced * Bridge club ringfenced Fireworks 2022 ringfenced Water systems grant ringfenced Bowlers fund Ansvar Insurance retention ringfenced to be paid to Durham Ring fenced for refurbishment of club Bar Stock
We have reviewed the above accounts with the records and explanations supplie and we believe the above accounts represent a true and fair view of the working
C Roscoe FMAAT on behalf of Roscoe Accountants 16th March 2022
**----- Start of picture text -----**
21 31st December 2020
£ 29,243 £ 36,447
£ 8,947 £ 4,768
£ 17,297 £ 18,285
£ 7,092 £ 1,924
£ 5,253 £ 6,455
£ 58
£ 16,560 £ 3,512
£ 55,207 £ 34,944
£ 267 £ 2,388
£ 12,933 £ 14,444
£ 6,500
£ 3,600
£ 10,367
£ 3,560 £ 20,124
£ 37,227 £ 36,956
£ 17,980 £ 2,012
£ 45,492 £ 33,129
£ 820 £ 820
£ 909 £ 487
£ 47,221 £ 34,436
£ 10,000 £ 10,000
£ 5,193
£ 1,861
£ 1,200 £ 900
£ 5,450
£ 58
£ 2,047
£ 33,007 £ 10,545
£ 909 £ 487
£ 47,221 £ 34,436
**----- End of picture text -----**
dtous
s for the year.